Computer application II (use of packages) windows, msword, powerpoint, excel and internet table of content chapter One



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What is cut, copy, and paste.


The Cut, Copy, and Paste commands are nearly universal. These three functions are used by almost every Windows program and perform more or less the same function in each of them. You can cut, copy, and paste programs, disks, and text, to name just a few things.

Cut: When you cut something, it is deleted from its current location and saved to the Clipboard. Information saved to the Clipboard stays there until new information is either cut or copied. Each time you execute Cut or Copy, you replace the old information on the Clipboard with whatever you just cut or copied. You can paste the same Clipboard information as often as you like.

Copy: Copy is similar to Cut except the original item is not deleted. When you copy something, a copy of the item is saved to the Clipboard. Information stored on the Clipboard stays there until new information is either cut or copied. Each time you execute Cut or Copy, you replace the old information on the Clipboard with whatever you just cut or copied. You can paste Clipboard information as often as you like, until you replace it with something else.

Paste: You can place information on the Clipboard wherever you like. Execute the Paste command and information you have cut or copied is placed wherever your cursor is located.

Clipboard: The Clipboard is the storage area for items that have been cut or copied. Each time you execute Cut or Copy, you replace the old information on the Clipboard with whatever you just cut or copied. You can paste Clipboard information as often as you like, until you replace it with something else.

There are three major methods of cutting, copying, and pasting. The three methods are using the menu, using keyboard shortcuts, and using icons. We will review all of them. In most programs, they will work exactly as described here.



Using the Menu:

Cut

Paste

Copy


  1. Select what you want to cut.

  1. Place the cursor at the point where you want to place the information that is currently on the Clipboard.

  1. Select what you want to copy.

  1. Click Edit, which is located on the menu bar. A drop-down menu will appear.

  1. Click Edit. A drop-down menu will appear.

  1. Click Edit, which is located on the menu bar. A drop-down menu will appear.

Click Cut.

  1. Click Paste.

  1. Click Copy.

Using Keyboard Shortcuts:

Cut

Paste

Copy


  1. Select what you want to cut.

  1. Place the cursor at the point where you want to place the information that is currently on the Clipboard.

  1. Select what you want to copy.

  1. Press Ctrl-x.

  1. Press Ctrl-v.

  1. Press Ctrl-c.

Using Icons:

Cut

Paste

Copy


  1. Select what you want to cut.

  1. Place the cursor at the point where you want to place the information that is currently on the Clipboard.

  1. Select what you want to copy.

  1. Click the Cut icon.

  1. Click the Paste icon.

  1. Click the Copy icon.

General format that applies to almost all programs


We use the following convention to indicate a menu path: View > Toolbars. When you see View > Toolbars, it means choose View from the menu bar and select Toolbars from the drop-down menu. The following list applies to many, but not all programs. Check each program's documentation for information specific to the program.

Icon

Shortcut Key

Menu Path

Command Description




Ctrl-n

File > New

Create a new file.




Ctrl-o

File > Open

Open an existing file.




Ctrl-s

File > Save

Save the current file.




Ctrl-p

File > Print

Print the current file.




Ctrl-f

Edit > Find

Find text in the current document.




Ctrl-x

Edit > Cut

Cut (delete and place on Clipboard) the current selection.




Ctrl-v

Edit > Paste

Place the material currently on the Clipboard in the file at the current location.




Ctrl-c

Edit > Copy

Copy the current selection to the Clipboard.




Ctrl-z

Edit > Undo

Reverse the most recent command. Place the program in the state it was in before executing the last command.




Ctrl-y

Edit > Redo

Reverse the last undo. Place the program in the state it was in before executing Undo.




 

Format > Font

Apply a font to the current selection.




 

Format > Font

Set the size of the font for the current selection.




Ctrl-b

Format > Font

Bold the current selection.




Ctrl-i

Format > Font

Italicize the current selection.




Ctrl-u

Format > Font

Underline the current selection.




Ctrl-l

 

Left-align the selection.




Ctrl-r

 

Right-align the selection.




Ctrl-e

 

Center the selection.




Ctrl-j

 

Justify the selection.

 

 

View > Toolbars

Select the toolbars you want to display.

Using WordPad as an example to save a file:

  1. Click File, which is located on the menu bar. A drop-down menu will appear.

  2. Click Save. A dialog box similar to the one shown here will appear.



Field/Icon

Entry

Save In field

Click to open the menu-box and select the drive and folder to which you want to save the file.

Up One Level icon

Click this icon to move up one level in the folder hierarchy.

View Desktop icon

Click this icon to move to the Desktop folder.

Create a New Folder icon

Use the Create a New Folder icon to create a new folder:

  1. Click the Create New Folder icon.

  2. Type the folder name and press Enter.

  3. Click the folder you just created to open the folder.

List icon

Your program displays files and folders in the center of the dialog box. To have the files display without the size, type, and date modified, click the List icon.

Detail icon

Your program displays files and folders in the center of the dialog box. To have the files display with the size, type, and date modified, click the Detail icon.

File/Folder box

Your program displays files and folders in File/Folder box. Click a folder to open the folder. Click a file if you want the current file to write over (replace) that file.

File Name field

Enter the name you want your file to have in this field.

Save As Type field

Click to open the drop-down box and select a file type.

Save button

Click the Save button to save your file.

Cancel button

Click the Cancel button if you have changed your mind and do not wish to save your file.



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