Council on archives international records management trust
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- Study Questions
- Activities: Comments
- Establishing Priorities for Action
- Priority 1: Establish a Plan
- Priority 2: Assign Responsibility for Record Keeping
SummaryThis lesson explored the main components that comprise an electronic data and records management programme. Broadly the programme can be divided into two parts. The first responsibility is to manage the electronic records that already exist in the organisation, including:
The second task is to develop systems for the future. This involves integrating record-keeping requirements into systems design. Study Questions
Activities: CommentsActivities 23-31 All the activities in this module are designed to help you examine your institution’s existing electronic records management issues in relation to the suggestions and recommendations offered here. You are encouraged to examine your findings for each activity and compare them with the information provided throughout this module. Lesson 6 What to Do Next? This module has provided an introduction to the strategies that records and archives programmes can adopt to begin building an electronic records programme. It has explained the concept of an electronic record and discussed some of the qualities of electronic records. It has also identified the stakeholders and those responsible for the establishment of such a programme and discussed the management issues involved with preserving electronic records adequately. It has described a model electronic records programme and provided information about the issues that need to be considered in establishing the programme. It has also discussed issues involved with the management of electronic records. Establishing Priorities for ActionThe principles and practices outlined in this module are fundamental to the effective management of electronic records. They provide a sound theoretical and practical grounding in the processes of establishing or improving electronic records management systems. But in considering improvements to systems in your own organisation, what should be done first? Each situation will differ. Given the fact that many of the practices for electronic records management are still in their infancy, the most important objective for the archives is to put into place the foundations that will allow an electronic records management programme to be effective as an when technical solutions emerge. Try the activity below then consider the suggestions offered. Activity 32 Based on the work you have done for this module, what priorities would you establish for establishing or improving an electronic records management programme? What would you do first? What next? Why? Priority 1: Establish a PlanThe first step is to establish a plan of action that can receive senior management support. Thus the aspects of particular concern to senior management are emphasised in the discussion below. Consider the following options as some suggestions for the steps that should follow to empower the national archives to play an effective role in electronic records management. Some of the activities outlined may overlap and may be able to take place simultaneously. Priority 2: Assign Responsibility for Record KeepingAssign responsibility to develop and implement a government-wide programme for the management of all records created, received, maintained, used or stored on electronic media. Directory: documents -> educ training -> public sector rec documents -> Concept stage documents -> The great global switch-off documents -> Nonprofit grant application documents -> The Truth about the Rwandan Genocide documents -> Annual InStructional unit plan documents -> Chaos equipment included public sector rec -> Council on archives international records management trust Download 0.83 Mb. Share with your friends:
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