Determination of Community assistance

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  the application: the total amount of funding shall not be greater than the amount applied for by the contractor
  

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  the specified co-financing: the total amount of funding shall not exceed 75% of the approved budget, with a maximum of 70.000 Euros. It may be fixed at a lower level
  
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  the grant may not have the purpose or effect of producing a profit for the beneficiary
  
• 
  the policy for awarding grants defined as part of each action
  
• 
  the available EU budget.
  

The grant agreement specifies the total approved budget for the project, the maximum amount of the grant and the percentage this represents of the approved budget. The final amount of the grant awarded is calculated after approval by the Executive Agency of the final report on the implementation of the project. It is calculated by applying the grant percentage specified in the agreement to the actual approved expenditure of the project, and can never exceed the maximum amount set in the agreement nor the net expenditure of the project.

- a pre-financing payment of 70% after signature by both parties payable within 45 days of the signature of the agreement by the Executive Agency

- a final balance payment of 30% payable within 45 days of the approval by the Executive Agency of the final report, submitted after the termination of the agreement, following the rules in the agreement

C. Rules on Eligibility
1. General Principles
The contractor (project coordinator) must ensure that:

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  all costs presented in the proposed Budget are necessary for the performance of the project and are not unnecessarily high
  

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  no member organisation of the partnership may derive a profit from financial assistance awarded by the European Union
  

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  each item of expenditure is only included under one heading of the proposed Budget.
  

All costs must be actual expenses, except for any general (indirect) costs. At the end of the project, expenditure, except for items based on general (indirect) costs (maximum 7%), shall be justified by receipted invoices or accounting documents for an equivalent value. The documentary justification for staff costs takes the form of timesheets, salary slips, bank statements, employment contracts, etc.

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  are incurred during the duration of the action, with the exception of costs relating to final reports and certificates on the action’s financial statements and underlying accounts;
  
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  are connected with the subject of the agreement and they are indicated in the estimated overall budget of the action;
  
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  are necessary for the implementation of the action which is the subject of the grant;
  
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  are identifiable and verifiable, in particular being recorded in the accounting records of the beneficiary and determined according to the applicable accounting standards of the country where the beneficiary is established and according to the usual cost-accounting practices of the beneficiary;
  
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  comply with the requirements of applicable tax and social legislation;
  
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  are reasonable, justified, and comply with the requirements of sound financial management, in particular regarding economy and efficiency.
  

The beneficiary’s internal accounting and auditing procedures must permit direct reconciliation of the costs and revenue declared in respect of the action with the corresponding accounting statements and supporting documents.

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  return on capital;
  
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  debt and debt service charges;
  
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  provisions for losses or potential future liabilities;
  
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  interest owed;
  
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  doubtful debts;
  
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  exchange losses;
  
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  VAT, unless the beneficiary can show that he is unable to recover it according to the applicable national legislation;
  
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  costs declared by the beneficiary and covered by another action or work programme receiving a Community grant;
  
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  excessive or reckless expenditure;
  
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  contributions in kind.
  

Staff costs shall be calculated on the basis of the actual daily salary/fees of the employee/service provider, multiplied by the number of days to be spent on the project. This calculation shall include, if necessary, all the normal charges paid by the employer, such as social security contributions and related costs, but shall exclude any bonus, incentive and profit-sharing arrangements or running costs.

• 
  they are indispensable and reasonable taking into consideration the place of the stay
  
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  they are calculated in accordance with the internal regulations of the partner concerned
  
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  they do not exceed the maximum amounts per person (detailed in the table below):
  

Country	Daily allowance	Maximum hotel price		Daily allowance	Maximum hotel price
BE Belgium	92	140	IS Iceland	85	160
DK Denmark	120	150	LI Liechtenstein	80	95
DE Germany	93	115	NO Norway	80	140
GR Greece	82	140	BG Bulgaria	58	169
ES Spain	87	125	CZ Czech Republic	75	155
FR France	95	150	EE Estonia	71	110
IE Ireland	104	150	CY Cyprus	93	145
IT Italy	95	135	LV Latvia	66	145
LU Luxembourg	92	145	LT Lithuania	68	115
NL The Netherlands	93	170	HU Hungary	72	150
AT Austria	95	130	MT Malta	90	115
PT Portugal	84	120	PL Poland	72	145
FI Finland	104	140	RO Romania	52	170
SE Sweden	97	160	SI Slovenia	70	110
UK United Kingdom	101	175	SK Slovakia	80	125
CA Canada	65	165	US USA New York	100	275
			US USA General	80	200