(p)Stage 2 - application of selection criteria (selection of tenderers)
This part of the tender concerns the criteria and evidence relating to the technical and professional capacity and economic and financial capacity of the service provider(s) involved in the bid. It should also contain any other document that the tenderer(s) wish(es) to include by way of clarification.
An economic operator may rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. In that case, evidence must be provided that it will have at its disposal the resources necessary for performance of the contract, for example by producing a clear undertaking on the part of those entities to place those resources at its disposal.
If several service providers are involved in the bid, each of them must have the professional and technical capacity to perform the tasks assigned to them in the tender and the necessary economic and financial capacity.
This rule applies to all legal entities once they have chosen to be tenderers. If the tender includes subcontractors, the Commission reserves the right to request evidence of their economic and financial capacity if the tasks subcontracted represent a substantial part of the contract.
Selection criteria
For lots 1 to 7: Training courses
SELECTION CRITERIA
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1. Financial and Economic Capacity
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1.1. The average annual turnover of the tenderer must exceed:
EUR 1 880 000 for Lot 1
EUR 1 760 000 for Lot 2
EUR 1 920 000 for Lot 3
EUR 1 180 000 for Lot 4
EUR 902 500 for Lot 5
EUR 1 280 000 for Lot 6
EUR 330 000 for Lot 7
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1.2 Liquidity. The current ratio must be > 1
Current asset (3)
Short-term debt (5.2.1+5.2.2) 1.
In case of a consortium, at least one member of the consortium must comply with these criteria.
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2. Technical and Professional Capacity
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2.1 Experience international training
The tenderer (at least one partner of a consortium) must have at least 5 years of experience organising trainings of a similar nature, scale and complexity at European or international level and must have conducted at least two concrete projects during this period.
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2.2 Experience civil protection
The tenderer (at least one partner of a consortium) must have at least 10 years of experience in the field of civil protection and must have send during these years at least three times experts or teams to international deployments.
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2.3 Experience core team lot 1 - 6
The core team of experts of lot 1 – 6 must have at least the following experience:
Coordinator
5 years professional experience in managing projects of a similar nature, scale and complexity at European or international level and
Must have conducted at least one concrete project during this period.
Course director
5 years professional experience in the field of civil protection or humanitarian aid
3 years international training experience
Lecturers
5 years professional experience in the field of civil protection or humanitarian aid
3 years international training experience
Team trainers
5 years professional experience in the field of civil protection or humanitarian aid
3 years international training experience
Additional expertise for lecturers and team trainers of the core team
3 out of the above mentioned 6 lecturers and team trainers must have been deployed in the past five years to minimum one international disaster response mission (UN, EU, national or similar).
1 out of the above mentioned 6 lecturers and team trainers must have been deployed in the past five years to minimum one international mission as a member of a EU Civil Protection Team (EUCPT).
3 out of the above mentioned 6 lecturers and team trainers shall be minimum OPM trained (Operational Management Course).
2.4 Experience core team lot 7, Seminar for Mechanism Experts
The core team of experts of lot 7 must have at least the following experience:
Coordinator
5 years professional experience in managing projects of a similar nature, scale and complexity at European or international level and
Must have conducted at least one concrete project during this period.
Course director
5 years professional experience in the field of civil protection or humanitarian aid
3 years international training experience
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2.5 Language skills
The tenderer (each member of the consortium) and the core team experts must demonstrate their ability to work in English.
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2.6 Communication skills
Lecturers and trainers must have excellent communication skills (oral and/or written)
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For lot 8: Online preparation and testing tool
SELECTION CRITERIA
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1. Financial and Economic Capacity
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1.1. The average annual turnover of the tenderer must exceed EUR 250 000.
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1.2 Liquidity. The current ratio must be > 1
Current asset (3)
Short-term debt (5.2.1+5.2.2)1.
In case of a consortium, at least one member of the consortium must comply with these criteria.
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2. Technical and Professional Capacity
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2.1. The tenderer (at least one partner of a consortium) must have at least 5 years of experience developing, hosting and providing online trainings and must have managed and developed at least two similar projects/ products of a similar nature, scale and complexity at European or international level within the above mentioned time frame.
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2.3. Experience core team
The core team of experts must have at least the following experience:
Coordinator
5 years professional experience in managing projects of a similar nature, scale and complexity at European or international level
Must have conducted at least one concrete project during this period.
IT Expert
5 years professional experience in IT projects
3 years experience connected with the type of tasks to be performed
Civil Protection Expert
5 years professional experience in the field of civil protection or humanitarian aid
3 years international training experience
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2.4. Language skills
The tenderer (each member of the consortium) must demonstrate his ability to work in English.
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2.5 Other skills
The Civil protection expert must have excellent analyses and synthesis capacities and excellent communication skills (especially in written)
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These criteria will be assessed on the basis of the documents referred to in and .
Evidence of the economic and financial capacity of the service provider(s)
All tenderers must provide proof of their economic and financial capacity by submitting the following documents:
A simplified balance sheet and profit and loss account, exclusively based on the Annex 6.4 form;
In the event that the tenderer is unable to complete the form as proposed above one of the following alternatives would be acceptable:
(1 ) A full copy of the concerned legal entities’ annual accounts (balance sheet, profit and loss account, notes on the accounts and auditors' remarks when applicable) of the last two years, as approved by the general assembly of the company and, where applicable, audited and/or published. These documents must be signed by the authorised representative of the tenderer;
and
(2 ) A statement of overall turnover and turnover concerning the tasks, supplies or services covered by this contract for the last three financial years;
(3) Appropriate statements from banks or evidence of professional risk indemnity insurance, for legal entities facing the impossibility to fully present evidence (1).
If, for some exceptional reason which the Commission considers justified, a tenderer is unable to provide one or other of the above documents, he or she may prove his or her economic and financial capacity by any other document which the Commission considers appropriate. In any case, the Commission must at least be notified of the exceptional reason and its justification in the tender. The Commission reserves the right to request any other document enabling it to verify the tenderer's economic and financial capacity.
Evidence of the technical and professional capacity of the service provider(s)
The ability of service providers to perform services will be assessed in particular with regard to their know-how, efficiency, experience and reliability as specified in paragraph .
Evidence of the technical and professional capacity of the providers involved in the tender may be furnished on the basis of the following documents:
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A list of the principal similar projects carried out under the tenderer's direct responsibility during the past five years proving merit and experience in the field of the services requested, indicating sums involved, dates and recipients, public or private. The list of the most important services may be accompanied by certificates of satisfactory execution, specifying whether they have been carried out in a professional manner and have been fully completed;
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Any evidence proving the tenderer's ability of creating a core team coming from e.g. different participating states of the Civil Protection Mechanism, the United Nations Agencies, Red Cross movement, etc.;
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The educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the tasks. The Europass curriculum vitae format shall be filled in and signed, by each person involved in the execution of the tasks foreseen in the tender. The precise contractual link with the tenderer will also be described.
(http://europass.cedefop.europa.eu/europass/preview.action?locale_id=1)
By submitting a tender, each legal entity involved therein accepts the possibility of a check being carried out by the Commission on its technical capacities and, if necessary, on its research facilities and quality control measures.
In addition, all tenderers are informed that they may be asked to prove that they are authorised to perform the contract under national law, as evidenced by inclusion in a professional or trade register or a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
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