Please include the following in your proposal

High Profile Events (maximum 2 events)

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  Event location(s) --
  
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  D
  We recommend that you try to have exhibitions that last longer than a day. A week is ideal. Word of mouth will bring others to the same site.
  etails of the event (tentative list of speakers or panelists and why you have chosen them, entertainment if any, other aspects that will help draw in your target audiences)
  
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  Reception details
  
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  Media outreach plan
  
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  Advertisement plan (where/how you would place them, how they fit into your budget)
  
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  List of confirmed partners (NGO and/or corporate) for the event(s)
  
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  Materials you plan to produce in addition to those we provide
  
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  Accompanying local activities (e.g., photo contest, postcard campaign, etc)
  

Additional Exhibit Location(s) (maximum 2 locations)

Please include a thorough description of any additional locations that you would like to use the exhibit at:

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  Event location(s)
  
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  Media outreach plan
  
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  Advertisement plan (where/how you would place them, how they fit into your budget)
  
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  Host committee members
  
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  List of confirmed and tentative partners
  
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  Materials you plan to produce in addition to those we provide
  
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  Collateral activity ideas that you plan to implement before and/or during exhibit (e.g., photo contest, postcard campaign, tie-in to local conference or other local event, etc)
  

Budget

Include a supporting budget for your sites’ proposed activities. Please include other funds that your site might use in addition to the $3,000 grant as well as in-kind gifts or services (such as free space rental, etc.) The Global Campaign will look favorably on proposals submitted by groups that attempted to seek additional funding, corporate contributions or in-kind gifts or services.
If you would like to host an exhibit event in more than one location in your site please include local transportation costs in your proposed budget.
Below is a sample format that you may use. Please note that this is just a rough sample – to help you envision your own budget. You are in no way obligated to use the following categories. You are, in fact, encouraged to think as broadly as possible about how to design an event that really works in your own community.
Please also indicate which items you will be able to get donated by entering PB in place of the budgeted cost. Please don’t list items as “pro bono” until you have confirmed the donor’s willingness. We would like to see this level of community participation but, obviously, don’t want you to count on donations that have not been confirmed.
$ = funding you will need PB = pro bono (or contributed by local supporter)

Publicity/Planning for exhibit and related events	Event 1	Event 2	Location 3	Location 4…
Photocopies	$	$	$	$
Postage	$	$	$	$
Radio announcements	$	$	$	$
Printing a large banner	$	$	$	$
Pizza for volunteers who are helping with mailings	$	$	$	$
Other publicity (please specify)	$	$	$	$
Exhibit Costs:
Deposit for the location/auditorium	$	$	$	$
Rental for the location/auditorium	$	$	$	$
Other exhibit costs (please specify)
Event Costs:
Catering for opening night reception	$	$	$	$
Room rental for panel discussion	$	$	$	$
Other event costs (please specify)	$	$	$	$
Transport:
Truck rental from theater to State Capitol rotunda	$	$	$	$
Total expected expenses	$	$	$	$
Amount available from Site budget or other sources	$	$	$	$
Total grant requested from Global Campaign	$	$	$	$

Duration

Sites may host the exhibit for approximately one month. If your site is interested in hosting for a longer period of time, please provide an explanation – we can be flexible.

Timing

Indicate your top three choices for when your site would ideally like to host the exhibit. We tentatively expect the exhibit to be touring from October 2004 to October 2006. The Global Campaign for Microbicides will do our best to accommodate your requests and will collaborate with sites on final decisions on scheduling

Publicity Material

As stated above, the Global Campaign will be providing basic brochures on the exhibit and the need for microbicides. Roughly, how many brochures do you think you might need?
We look forward to receiving your creative ideas!

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