Final report united nations educational, scientific and cultural organization



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12. Funding
Abdelaziz Abid said that he had little to report - there were few funds available. The main point of placing this on the Agenda was to stress to the IAC the need for them to assist with the task of generating extra-budgetary income for the Programme. More partners in specific projects would be welcomed. The generosity of Norway in funding the Slave Trade Archives Project was an example that, hopefully, will be followed by other countries.
Ingunn Kvisterøy of the Norwegian National Commission for UNESCO gave a short report on the Slave Trade Archives Project. It was being funded by the Norwegian Development Agency (NORAD) and would provide assistance with the preservation of historical documents and oral tradition on the trans-Atlantic slave trade. It aims at providing training, equipment and technical assistance to National Archives and other institutions holding documents in Angola, Benin, Ghana, Mozambique and Senegal. It was recognized that the Project covered only the African part of the trade. The rules of NORAD currently prevent it from funding work in the Americas.
Abdelaziz Abid asked if other funding partners could work in co-operation with NORAD to expand the Project to include the American element of the trade.
The Norwegian National Commission for UNESCO has been talking with a commercial fund-raising company, Sponsor Service, about the possibilities of attracting sponsors to the Memory of the World Programme. UNESCO does not have the resources or specialist staff to undertake such specialized work. Sponsor Service has some experience of working on cultural projects but would probably require as a fee 10% of the income raised.
Philippe Quéau suggested to take advantage of the year 2000 to arrange specific activities to promote the Programme, for instance by highlighting year 1000 documentary heritage.
13. Ethical Code
Jean-Pierre Wallot drew the IAC's attention to the Code of Ethics recently published by the ICA. George Boston reported that IASA had also recently issued a similar document. Joachim-Felix Leonhard said that UNESCO had recently held a conference entitled InfoEthics to explore this whole area. He was concerned, however, at the narrow range of participants. Abdelaziz Abid said that representatives of FID, IASA, FIAF, FIAT and other interested NGOs would be welcome to attend any future conference on the subject.

Recommendations
The International Advisory Committee of the Memory of the World Programme, at the third meeting held in Tashkent, Republic of Uzbekistan, from September 29 to October 1 1997, recommends to the Director-General:
Recommendation N1
That the following documentary heritage be placed on the Memory of the World Register :
Argentina - Documents of the Viceroyalty of Rio de Plata (Archivo General de la Nación)
Armenia - Mashtots Matenadaran Ancient Manuscripts (Mashtots Inst. of Ancient Manuscripts)
Austria - Vienna Dioscurides (Austrian National Library)

Final Document of the Congress of Vienna (Austrian State Archives)


Benin - Colonial archives (Directorate of National Archives)
China - Traditional Music Sound Archives (Music Research Institute; Chinese Academy of Arts)
Denmark - Archives of the Danish overseas trading companies (State and University Library)

The Linné Collection (Danish National Library of Sciences and Medicine)

Manuscripts and correspondence of Hans Christian Andersen (Royal Library)

The Søren Kierkegaard Archives (Royal Library)


Egypt - The Memory of the Suez Canal (Cultural Bureau, Egyptian Embassy, Paris)*
Ethiopia - Treasures from National Archives & Library Organizations (National Archives & Lib.)
Finland - A.E. Nordenskiöld Collection (Helsinki University Library)
India - The I.A.S. Tamil Medical Manuscript Collection (Institute of Asian Studies)
Mauritius - Records of the French Occupation of Mauritius (Mauritius Archives)
Mexico - Collection of Mexican Codices (Biblioteca Nacional de Antropología e Historía)

Codices from the Oaxaca Valley (Archivo General de la Nación)

Codex Techaloyan from Cuajimalpaz (Archivo General de la Nación)
New Zealand - The Treaty of Waitangy (National Archives)

The 1893 Women's Suffrage Petition (National Archives)


Rep. of Korea - The Hunmin Chongum manuscript (Kansong Art Museum)

The Annals of the Choson Dynasty (Chongjoksan Sagobon)


Russian Fed. - Archangel Gospel of 1092 (Russian State Library)

Khitrovo Gospel (Russian State Library)

Slavonic publications in the Cyrillic script of the 15th (Russian State Library)

Newspaper collections (Russian State Library)

Maps of the Russian Empire and its parts of the 18th century (Russian State Library)

Russian posters of the 2nd half of 19th and 20th centuries (Russian State Library)

Senegal - Fonds of the "Afrique occidentale française, AOF" (Direction des Archives du Sénégal)
Slovakia - Illuminated Codices from the Library of the Bratislava Chapter House (National Archives)*

Basagic Collection of Islamic Manuscripts (The University Library, Bratislava)


South Africa - The Bleek collection (University of Cape Town / South African Library)
Tanzania - German Records of the National Archives (Tanzania National Archives)
Trinidad & Tobago The Derek Walcott Collection (The University of the West Indies Main Library)
Uzbekistan - Holy Koran Mushaf of Othman (The Muslim Board of Uzbekistan)*

The Collection of the Al-Biruni Institute of Oriental Studies (Academy of Sciences)


Venezuela - Escritos del liberator (Archivo General de la Nación)

Collection of Latin-american photographs of the 19th Century (Biblioteca Nacional).

* subject to clarification of some minor points.
Recommendation N 2
That the following Projects be granted the use of the Memory of the World logo for the duration of the project:

Chinese Traditional Folk Music (China)

Tamil Palm -Leaf Manuscripts (India)

The Matenadaran Collection of Ancient Manuscripts (Armenia).


The following two projects will be granted the use of the label subject to clarification of some minor points:

The Tibetan Archives (China)

The Eric Williams Memorial Collection (Trinidad and Tobago).
Recommendation N 3
That groups of institutions wishing to co-operatively nominate a fragmented fonds or collection should form a Supervisory Board to oversee the application and act as a point of contact for the proposal. Such applications should include information about the plans for the future joint administration of the fragmented fonds or collection.
Recommendation N 4
That suitable funding be provided to ensure that the Memory of the World Programme can be better publicised and to help search for extra-budgetary resources.
Recommendation N 5
That the expansion of the concept of cultural networks such as the proposed HeritageNet in Central Asia be urgently considered.
Recommendation N 6
That UNESCO invite Member States to :


enhance accessibility to public domain information ;

. develop strong ‘global information commons’ accessible on-line and off-line, for educational, scientific and cultural purposes ;

. and help formulate national policies for the role of libraries, archives and documentation centres as gateways to the information society.

ANNEX A


"Memory of the World" - International Advisory Committee
List of participants

MEMBERS
Mr Jean-Pierre WALLOT (Chairman)

26 - 635 Richmond Rd

OTTAWA (Ontario) K2A 0G6, Canada

Fax: (1-613) 761-9405 Email: jwallot@archives.ca Tel: (1-613) 761-7472
Mr George BOSTON (Rapporteur)

14 Dulverton Drive

FURZTON, Milton Keynes MK4 1DE

United Kingdom

Fax: +44 (1908) 773707 Email: keynes2@aol.com Tel: +44 (1908) 773 570
Mr Zaid AL-HUSAIN

Secretary General

King Faisal Centre for Research and Islamic Studies

P.O.B. 51049

RIYADH 11543, Saudi Arabia

Fax: (966-1) 465.9993 Tel: (966-1) 465.2255
Mr Jorge CABRERA BOHORQUEZ

Universidad Autonoma de Higalgo

Calle 10 N 25, 2a Sección

Fraccionamiento Jardínes de Santa Clara

Ecatepec

C.P. 55450 México

Fax: (52-331) 522 41 17 E-mail: cac@rtn.net.mx Tel: (52-331) 522 11 02
Mr Ray EDMONDSON

National Film and Sound Archives

Box 2002

CANBERRA ACT 2601, Australia



Fax: (61-2) 6209 3165 Email: ray_edmonson@nfsa.gov.au Tel: (61-2) 6209 3040
Mr Moncef FAKHFAKH

Directeur général des Archives Nationales

Premier Ministère - La Kasbah

1020 TUNIS, Tunisia



Fax: (216-1) 569.175 Tel: (216-1) 260.556
Mr Adolf KNOLL

Deputy Librarian, National Library

Klementinum 190

0 01 PRAHA 1, The Czech Republic



Fax: (42-2) 24227796 Email: adolf.knoll@nkp.cz Tel: (42-2) 266160
Mr Evgeny KUZMIN

Head, Department of Libraries

Ministry of Culture

Kitaiskii proezd, 7

MOSCOW 103693, Russian Federation

Fax: (7-095) 975-2420 Tel: (7-095) 220-4564/921-4566
Ms Edwina PETERS

Director, National Archives

P.O. Box 763

PORT-OF-SPAIN, Trinidad & Tobago



Fax: (809) 625-2689 Tel: (809) 623-2874/625-2689
Mr Fathy SALEH

Cultural Adviser, Egyptian Embassy

56 Avenue d'Iéna

75116 PARIS, France__Fax'>France



Fax: (33-1) 40.70.05.31 E-mail: culturel.burcars@hol.fr Tel: (33-1) 47.20.76.57
Mrs Habibah ZON YAHAYA

Director General

National Archives of Malaysia

Jalan Duta, 50568 KUALA LUMPUR, Malaysia



Fax: (60-3) 2555679 Tel: (60-3) 2561300

EX-OFFICIO MEMBER
Mr Dietrich SCHÜLLER

Chairman, "Memory of the World" Sub-Committee on Technology

Phonogrammarchiv, Austrian Academy of Sciences

A-1010 VIENNA

Liebiggasse 5, Austria

Fax: (43-1) 4277 29601 e-mail:pharchiv@kfs.oeaw.ac.at Tel: (43-1) 4277 9296

OBSERVERS
Mr Ibrahim HAJJIYEV

Programme Specialist

Culture & Communication Directorate, ISESCO

Avenue Attine, B.P. 2275

10104 Hay Ryad RABAT, Morocco

Fax: (212) 77.74.59/77.20.58 Tel: (212) 77.24.33 / 71.53.05
Mr Alisher IKRAMOV

Secretary-General

The National Commission of the Republic of Uzbekistan to UNESCO

Buyuk Ipak Yuli St.

TASHKENT 700137

Uzbekistan

Fax: (7-3712) 67.05.38/67.05.46 E-mail: UNESCO@natcom.org.uz Tel: (7-312) 67.05.42/46/61
Mr Stéphane IPERT

Director


Centre de Conservation du Livre

18, rue de la Calade

13200 ARLES, France

Fax: (33-4) 90.49.66.11 Tel: (33-4) 90.49.99.89
Mr Syed Mohammad JAMEEL

King Faisal Centre for Research and Islamic Studies

P.O. Box 51049

RIYAD 11543



Saudi Arabia

Fax: (966-1) 465.9993 Tel: (966-1) 465.2255
Ms Ingunn KVISTERØY

Deputy Secretary-General

Norwegian National Commission for UNESCO

P.O. Box 1507, Vika

0117 OSLO

Norway

Fax: (47) 22.83.16.89 Email: natcom@unesco.no Tel: (47) 22.83.30.56
Mr Joachim-Felix LEONHARD

Director, National Archives for Radio and TV

Stabdort Frankfurt am Main

Bertramstrasse 8

603320 FRANKFURT AM MAIN

Germany

Fax: (069) 15687-100 Tel: (069) 15687-111
Mr Guy PETHERBRIDGE

Chief Executive Officer,

STARLIT Multimedia Centre Pty Ltd

GPO Box 1015

BRISBANE QLD 4001

Australia

Fax: (61-7) 3221 7986 E-mail: guyp@impart.com.au Tel : (61-7) 3221 2957


Dr Hadi SHARIFI

Secretary-General, Al Furqan - Islamic Heritage Foundation

Eagle House - High Street

Wimbledon - LONDON



United Kingdom

Fax: (44-181) 944.16.33 Tel: (44-181) 944.12.33
Mr Joan Van ALBADA (representing ICA)

Archiviste Municipal

Gemeentearchief

Stek 13


3311 XS DORDRECHT, Netherlands

Fax: (31-78) 649 2388 e-mail: gad@worldonline.nl Tel: (31-78) 649 2331 or 2311
Ms Marie-Thérèse VARLAMOFF

IFLA Core Programme for Preservation & Conservation (PAC)

Bibliothèque nationale de France

2 rue Vivienne

75084 PARIS CEDEX 02, France

Fax: (33-1) 47.03.77.25 Tel: (33-1) 47.03.87.26

UNESCO
Mr Philippe QUEAU

Director, Information and Informatics Division

UNESCO

7, place de Fontenoy



F-75352 PARIS 07 SP

France

Fax: (33-1) 45.68.55.83 Email: p.quéau@unesco.org Tel: (33-1) 45.68.45.00


Mr Michael BARRY-LANE

Head of UNESCO Office in Uzbekistan

Cultural Advisor for Culture for Central Asian Republics

11, Abdulla Kodiri Str.,

TASHKENT, Uzbekistan

Fax: (7-3712) 41.80.20 Email: Barry@unesco.tashkent.su (Tel: (7-3712) 41.80.92


Mr Abdelaziz ABID

"Memory of the World" Programme Officer

Information and Informatics Division

UNESCO


7, place de Fontenoy

F-75352 PARIS 07 SP



France

Fax: (33-1) 45.68.55.82 E-mail: a.abid@unesco.org Tel: (33-1) 45.68.44.96


Ms Sophie BOUKHARI

Journalist, "UNESCO SOURCES"

UNESCO

7, place de Fontenoy



F-75352 PARIS 07 SP

France

Fax: (33-1) 45.68.16.77 Tel: (33-1) 45.68.56.54

ANNEX B
"Memory of the World"
Third meeting of the
International Advisory Committee
Tashkent, 29 September - 1 October 1997

Agenda

1. Welcome address by the Chairman of the National Commission of the Republic of Uzbekistan for UNESCO


2. Opening of the session by the representative of the Director-General of UNESCO
3. Election of the Bureau of the Committee, composed of a Chairperson, three vice-chairpersons and a Rapporteur
4. Adoption of the rules of procedure
5. Progress report of the Programme and presentation of the Web site
6. Reports of the Technology and Marketing Sub-Committees
7. "Memory of the World" Register
a) Review of the selection criteria

b) Assessment of the nomination proposals

c) Specifications for applying the criteria - Connection with national and regional registers, when they exist - How to ascertain the universal dimension of a documentary heritage?

d) Registration recommendations


8. Granting of the "Memory of the World" label
9. Setting-up of a "Memory of the World" network on the Internet
10. Funding of the Programme and raising of extrabudgetary resources
11. Ethical, legal and deontological aspects
12. Any other business
13. Adoption of the report


  1. Closure of the meeting

  2. ANNEX C


"MEMORY OF THE WORLD"

Regional Consultation on the Conservation, Preservation and

Promotion of the Documentary Heritage of Central Asia

Tashkent, 25-26 September 1997


RECOMMENDATIONS

The participants in the Regional Consultation on the Conservation, Preservation and Promotion of the Documentary Heritage of Central Asia,


express their gratitude to the Government of Uzbekistan, UNESCO and the National Commission of the Republic of Uzbekistan for UNESCO for their support in holding this meeting and:

RECOMMEND



that the cultural heritage of all Central Asian countries be regarded as a common integral legacy which has contributed to the development of the world civilization;

that a National Committee be established for the "Memory of the World" programme in each country of Central Asia;

that the creation of a regional programme "Memory of Central Asia" be explored to promote co-operation with existing institutions with similar concerns (such as the International Institute for Central Asian Studies in Samarkand) and discuss the possibility of a regional Internet "Heritage Net" programme ;

that educational programmes be set up for the training of specialists in the field of conservation and restoration and of specialists capable of reading old manuscripts;

that all forms of documentary heritage be collected, preserve and promoted in all languages of the region, including oral traditions;

that the exchange of databases on documentary heritage be promoted both within the region and abroad.



ANNEX D
Opening remarks by the representative of the Director-General
Mr Chairman,

Your Excellencies,



Ladies and gentlemen,
It gives me great pleasure to welcome you all on behalf of the Director-General of UNESCO to the Third meeting of the International Advisory Committee of the "Memory of the World" Programme. I wish to express my satisfaction at the presence of members appointed by the Director-General in their personal capacity and observers invited to this meeting. My gratitude goes to all participants who accepted our invitation in spite of their pressing agenda and heavy workload. I am glad to see that a number of foundations and international professional organizations, sharing our aim to preserve the world endangered documentary heritage and to facilitate access to this collective memory, are represented on this occasion. We are privileged to have, in this room, represented in such a small group, all sorts of expertise, knowledge and wisdom needed for the guidance of the Programme. It is this will to protect the memory of the world which has brought us here and I am particularly anxious to thank the Uzbek authorities for their generous invitation which shows the importance they attach to this undertaking and is yet another sign of their interest in UNESCO’s action. I am particularly anxious to extend our gratitude to the Uzbek National Commission for UNESCO, its President and its Secretary-General who took the initiative of inviting UNESCO to organize this meeting in Tashkent, in this delightful setting.
There is no need for me to stress the importance of collective memory in the understanding of our civilizations, particularly in this part of the world. May I just recall the rich and unique legacy that the Timurid period has bequeathed to us and which testifies so eloquently here, as elsewhere, to the creative diversity of cultures born out of the fruitful encounter and dialogue between peoples. The Court of the Timurids symbolizes the golden age of manuscripts and miniatures and the poetry of Alisher Navoi continues to enchant us today. Through "Memory of the World", UNESCO hopes to better fulfill its constitutional mandate of "assuring the conservation and protection of the world's inheritance of books, works of art and monuments of history and science". The Programme offers a unique opportunity to the international community to make a concerted effort to protect priceless records of all kinds, whether written, audio-visual or electronic and, at the same time, to facilitate access to this common heritage to ensure its wider dissemination.
The "Memory of the World" Programme had its origin in the growing realization that much of our documentary heritage is in an alarming state of preservation and that, in addition, access to it in many parts of the world is extremely difficult. It was primarily in order to prevent the irrevocable loss of large swathes of our collective memory that UNESCO set up the Programme. It should not, however, be forgotten that access to the documentary heritage, its wide dissemination and increasing public awareness of its significance and the need to preserve it are also considered to be important objectives. During UNESCO's General Conference in 1991, the Member States, and especially the new ones, expressed their anxiety about their documentary heritage because, as they rightly stated, nations which do not care about the past do not have a future. So it was that the Director-General decided in 1992 to launch the "Memory of the World" Programme and to initiate preparatory activities.
An international committee, appointed by the Director-General, held its first meeting in September 1993 in Pultusk, Poland, and defined the Programme as a new approach to preserving the recorded memory of humanity, to facilitating access to this documentary heritage and to assuring its widest possible dissemination. Special emphasis was put on the contribution which the use of the most appropriate new technologies might make to the programme. The meeting also recommended that UNESCO assume the role of co-ordinator and catalyst for the programme and draw it to the attention of governments, international organizations and public and private foundations. In April 1994 all Member States were invited to set up a "Memory of the World" National Committee, to identify and select projects, to follow them up and to raise all or part of the necessary funds for their implementation. The membership of a National Committee may include, among others, librarians, archivists as well as users and those responsible for the related library collections and archive holdings. The initial result was disappointing. To date, only about 30 Member States have replied to this letter.
In a further move to provide the programme with the impetus and momentum which it clearly deserves, the International Committee, at its second meeting in Paris in May 1995, recommended the creation of a "Memory of the World" Register. This list was to include documents, manuscripts, oral traditions, audio-visual materials, library and archive holdings that are of universal value and is thus similar in some way to UNESCO's World Heritage List. In February 1996 a nomination form for the inscription of documentary heritage was sent to all National Commissions, together with selection criteria governing documentary heritage to be considered for entry on the "Memory of the World" Register. One of your main tasks in this meeting is to make recommendations to the Director-General as to the registration of the nominated documentary heritage. On several occasions, the need to clarify further the criteria for selection of such works was stressed. The "Memory of the World" Conference held in Oslo in June 1996 rightly urged all countries to establish "Memory of the World" National Committees and to become active participants in this programme and all concerned professionals to cooperate in establishing priorities and in developing projects for "Memory of the World" initiatives and in exploring innovative approaches for funding. At its 149th session held in May 1996, the Executive Board adopted the Statutes of the International Advisory Committee of the "Memory of the World" Programme to guide the planning and the implementation of the programme as a whole.
Technical guidelines to safeguard documentary heritage have been prepared for UNESCO by the International Federation of Library Associations and Institutions (IFLA), in close co-operation with the International Council on archives (ICA) and other NGOs. These Guidelines are being widely distributed in the six working languages of UNESCO. A world survey on archives and library collections damaged beyond repair this century has been carried out for UNESCO by ICA and IFLA. Although the title "Lost Memory - Libraries and Archives destroyed in the Twentieth Century" sounds somewhat despondent, the positive intent is to sound the alarm about the disappearance of archival and library treasures of inestimable value. Despite the efforts of librarians and archivists and all those concerned, it is the sad truth that, as the end of the 20th century approaches, much of the documentary heritage housed in the world's libraries and archives remains at risk. Preserving the world documentary heritage is not only a means of safeguarding the cultural heritage and identity of the peoples of the world, but it is also keeping the peoples' memory, the impulses that shape us all as social beings, that simply keep us staying human. The main purpose of this Committee is to review progress achieved by the "Memory of the World" Programme and make recommendations to the Director-General on placing nominated documentary heritage on the "Memory of the World" Register, granting "Memory of the World" label to selected projects and raising funds for the Programme.
It is of the utmost importance that the Programme create awareness throughout the world of the value of the documentary heritage held by each nation, of how to provide wide access to its treasures. Co-operation is to be considered at three levels: at the national and regional level, where partners need to be brought together to work for the identification and selection of projects, their follow-up and the raising of funds for their implementation; and at the international level, UNESCO through your Committee will play a co-ordinating and catalytic role, as well as a promotional and fund-seeking one. We are determined to continue to encourage and pool efforts at all levels to protect unique and endangered books, manuscripts, archival documents, audio-visual materials and oral traditions through the use of state-of-the art technologies conducive to wider accessibility and dissemination. We count on you to continue to guide the planning and implementation of the "Memory of the World" Programme as a whole, with special attention to the selection of suitable technologies and the worldwide marketing of the products, and to help raising funds for the Programme.
I wish you a pleasant and fruitful meeting.

ANNEX E



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