First Web Edition 2006, Devoted to Engineering Community



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Grouting application


All dirt and debris shall be removed from the form work using compressed air Sufficient Grout material to completely fill the prepared area in a continuous process shall be made available Mixing equipment shall be demonstrated to be in a suitable as well as in good working condition.

A stand by equipment shall also be made available

Concrete surfaces to be grouted shall be completely dry before grouting Mixing Base and reactor components shall be poured into a suitable mixing vessel and mixing carried out for 1 minute or until successfully blended. All required quantity of aggregate shall be added to the mixing vessel which is to be kept turning and mixing continued until a uniform lump free consistency is achieved. Over mixing shall be avoided to prevent air entrainment Placing. All bolt pockets shall be filled with grout prior to pouring the rest of the under plate space as a separate operation to prevent voids formation Pouring of the grout shall start from one end of the base plate and continued until the material reaches the far side. Mixed grout shall be steadily poured down the formwork slope to avoid air entrapment.
Pouring shall be carried out only from one side of the base plate to avoid creation of voids and any reduction of the effective bearing area When the grout reaches the far side of the formwork which shall be ensured by poured material rising above the bottom of base plate, the pouring location has to move along the length of the base plate keeping the process continued until the whole area is completed.

QC inspection shall be conducted throughout the above operations to ascertain the proper implementation of the procedures according to the manufacturer’s instructions.

Shoulders-

Exposed surfaces shall be brushed with Solvent # 2 just before or as the grout gels

Curing No curing is required
Ignore if not applicable

As-built Drawings

As built drawings serve the purpose of telling the user about the building records that should be used for the purpose of maintenance/or for whatever purpose possible. It is therefore, an important & significant part of documentation as well as also a contractual obligation on the part of AJES & Technip which should be affected smoothly & regularly throughout the duration of project. Should there be no change on the Released for construction drawings i.e. the construction has been carried out all in accordance with the approved documents provisions, there shall be no purpose of As - built drawings. But in practice, to produce physical structures, some changes are imminent due to arising of new requirement, changes, effects of disciplinary interfaces to bring the work to proper use functions etc. During the whole currency of the contract, it should be an endeavour of the AJES that all changes are recorded on contract documents as Red Lines mark up & issued to Technip for approval. These Red Lines mark up shall form the basis of producing all As Built documents on the project. It is not the drawings only that are to be recorded but also all changes whatsoever for any document on record. All these As Built shall form part of hand over dossiers. Should as built records be maintained regularly, this part of the dossiers shall be comfortably produced. The site design engineers shall keep an eye on this activity & record changes regularly as red line mark up & process the documentation to fulfil the contractual obligation to this extent possible. It is expected of the site engineers, the design engineers as well as land surveyors to coordinate on site to comply with this obligation efficiently. All survey changes or variations shall also be recorded on the drawings based on the pre pour & post pour records taken from survey section. Surveyor shall present all such changes on the corresponding documents to be recorded as Red Line Mark ups.


The following paragraphs management procedures have been included just for the purpose of information as already covered within the New Buildings package Inspection & Test Plans All necessary Inspection & Test Plans shall be originated by the Quality Engineer in collaboration with Engineering in head office & Engineering in site team. These ITPs formats shall be issued for Technip & Company approval according to the procedures laid down on Project Quality plan. Production of all these documents shall be the responsibility of AJES Quality Manager/Engineer. Complete details about the quality management system have been included on the respective Quality Procedures document. Generally, ITPs for all disciplinary activities shall be produced for Technip & Company approval from site office in due course. All defined tests shall be conducted by Technip/Company approved laboratory located on site. For those items the tests shall be conducted by any Technip/Company nominated laboratory, for which facilities are not available on site. The details of these plans shall be submitted separately. Every ITP shall be allotted a document number along with a numbered checklist. Check list shall form the basis of inspection requirements.
Project Controls

Project Control management requires the formation of strategies those can be utilized optimally to achieve the target in minimum cost with best quality product

To achieve as aforesaid, it is extremely important that complete project should be analyzed from whole to one & all necessary resources to be used or deployed should be known in advance prior to commencement of physical works.

Based on the project design, construction, commissioning and maintenance durations, Analysis, planning & charting out at various levels shall be carried out by the Planning Engineer. Further based on these periods, all necessary resources shall be arranged & mobilized by human resources, materials, and technical managers in collaboration with Project Manager.

The plans shall be monitored regularly, as the project construction progresses, on a weekly basis, monthly bases & no delay allowed & if any, immediate recovery shall be planed. The relevant reporting shall project the real quantum of planned & actual physical works, resources available, deficiency of resources, material procurement status, materials delivered & expected time of arrival etc & all necessary measures required to keep the construction on line & valuation worked accordingly. Every effort should be made to keep the progress in line with plan.


Procurement

Note-The term Material herein includes equipment also

According to the site requirement & provisions made on the plan, for temporary materials & consumables, requisitions shall be raised from site by the relevant engineer, checked, numbered & coded by the material controller & approved by the construction manager for transmission to head office procurement manager for further action. Cost controller shall further check the budgetary provision applicable & give clearance to the purchase manager for procurement. Purchase manager shall then invite the inquiries from various sources of material, negotiate & prepare a comparative statement & based on the merits of responses / quotations, record his comments based on the comparative statement as well as recommendations for the considerations by the Management. After reviewing the proposal, the management shall approve or reject the proposal. Purchase order shall be made on the approved proposal. An alternative source shall be located for the rejected proposal. A copy of the approval shall be provided to the project manager for follow up the delivery.

For permanent works, proposed material shall be submitted for Technip / Company approval on requisite Material Approval request form along with brochures, samples if applicable, processed through the document centre after Project manager approval. After obtaining Technip / Company approval on the request, procurement manager shall process the requisitioned approved item based on the budget quantities following in line the procedures applicable for temporary materials.

After the material is delivered to site, material controller & relevant engineer shall check the quality & quantity of the delivery. Any deficiency in quantity, quality or any damage observed, shall immediately be notified to the procurement manager through construction manager. Delivery information shall be circulated to the concerned personnel & quality manager himself shall or delegate an inspector or the relevant inspector shall check the adequacy of quality & if necessary according to ITP provision, shall invite the Technip / Company engineer to inspect / examine the delivery. The selected samples of delivered materials shall be sent to an approved laboratory for technical tests for the purpose of certification of compliance. After inspections & approvals, delivered materials shall be recorded in stores receipt documents, an issue to site may be undertaken thereafter.

Post placement of purchase order, Procurement Manager shall track various stages of material production & transportation or shipment to the site/delivery & if so noticed that an expectation exists for the delay in delivery, shall apply all efforts to expedite the delivery on appointed date.

Materials shall be stored in proper designated areas complying with the manufacturer’s instructions. Separate area shall be located for the materials requiring certain temperature of storage. Stores shall be well constructed & shaded. Generally, all consumables shall be stored in shade provided with proper lock & key arrangement. Materials which remain unaffected by exposition to weather may be stored open duly protected under proper watch & ward.

Proper protection shall be made for all stored materials inside covered area or out side. Necessary protection by removable membranes such as polythene or tarpaulins shall be used to protect material from the ingress of moistures or from effect of dust.

Storage of all materials delivered shall be done complying to the set & approved procedures making sure that all inventories can be verified any time & that any material can be traced any time easily.

All entries of the incoming deliveries shall be recorded into the register & verified by the store keeper & material controller that it complies with the details on deliveries documents. Any deficiency noticed shall be immediately reported to the procurement manager.

After the acceptance of the material by the concerned authority only, a store issue shall be affected & recorded on the required issue documentation. Regularly the status of all receipts, issues & balance in stores shall be reported to the construction & project manager who shall act further depending on the project requirement.

Elaborate details have been given on the AJES procurement procedures document

PRE MOBILIZATION PLANNING


An elaborated, detailed and logical mobilization plan is essential for a successful start-up of construction activities. This plan must exhibit complete schedule, preparation and pre-construction activities necessary to ensure the timely availability of drawings, personnel, construction equipment, temporary facilities and materials at the job site to properly support the construction efforts.
This plan is already under preparation at tender stage & the schedule about all three packages have been included with the bid.
This outline plan shall be further developed after contract award and concluded within a week of the contract award. The mobilization plan shall be closely coordinated with the construction plan to ensure mobilization activities properly lead into and provide a smooth transition into initial construction activities.
A detailed bar chart schedule shall be prepared with early and late activity bars involving the main activities to achieve full mobilization of staff, labour, construction equipment and camp/site facilities, shall be prepared at the commencement of the contract.
Mobilization plans for staff & labour, accommodation and temporary facilities established during the bid stage would be reviewed, re-evaluated to ensue its fitness to meet the project requirement & updated to include any other activity necessary to meet the final requirement, which might have occurred then, since the day of original preparation. All necessary adjustment measures required shall be incorporated with the update & resolutions reached.
Additional site visits shall be undertaken immediately after the project kick off to confirm validity of the data collected during bidding stage, reconfirm assumptions and establish additional information required to permit smooth and timely mobilization & adhering to further activities durations strictly. The following descriptions shall be reviewed and confirmed.
Access to the job site whether or not available without any obstacle.

Location areas of temporary facilities whether or not available & if not resort to appropriate procedures.

Company requirements for properly validated licenses and certificates to be held by construction personnel for the equipment, machines, vehicles, trades.

Transport plans including the movement of equipment & vehicles.

Loss prevention and safety requirements for the camp as well as for the site offices & site

Arrangements for first-aid facilities

Arrangements for drinking water and construction water, availability of sources

Arrangements for electricity supply, requirement of generators & also study of direct supply

Arrangements for storage fuels and lubricants

Arrangements for sanitary & its disposal facilities

Final arrangements for security interface with Technip & Company

And all other essential activities needed for successful mobilization


Aforesaid review shall provide an impetus to promptly chart out all the processes involved with the mobilization with all solutions handed to the construction team for an efficient implementation.
About AJES Management Procedures in brief
Work Centres - AJES Head Office

Upon notification of contract award, the key personnel to the site Management Team shall be assigned. Construction personnel shall be mobilized to the project site office to provide input and direction to the project team. Successful project execution requires construction experts to be active from the onset of the project. The only activity to continue from Head Office after mobilization period is procurement. All procurement for the project shall be done from the corporate procurement section located in AJES Head Office at Musaffah, Abu Dhabi.
The following specific activities must be addressed early to be fully effective:
Finalize construction schedule requirements and subsequent approval from Contractor

Review manpower requirements for both non-manual and manual personnel; update these requirements by means of staffing schedules, histograms and craft mixes; and ensure subcontractors manning levels are compatible.


Review construction equipment needs and ensure that timely subcontractors mobilization plans are in place.
Review field procedures and method statements defining standards, policies and procedures required for the execution of the works and ensure they constitute “Project Specific” status.

Review environmental, safety and Health (ES&H) and site security plans to ensure compliance with the client’s specifications and guidelines.

Review Construction Quality plan in line with the guidelines of ISO 9000 and check Established QC parameters by discipline.
Overview temporary facility requirements, including indirects such as tools, consumables, gases and the like and check subcontractors compliance.
Actively pursue preliminary site activities such as approvals, permits, establishing contracts.

Ensure Lessons Learned & Practices from previous projects are well understood & should be applied effectively from the onset of the works itself to achieve professional products.


AJES Site Office

Actual ‘on site management’ would be from offices based on the site next to Contractor and Company’s office. AJES Site Office is fully supported by AJES Head Office at Musaffah.

The following major activities shall be carried out at site offices.
Safety Regulation Enforcement

Quality Assurance Enforcement and Procedures

Construction Method Statements

Construction Planning

Site Documents Control

Field Engineering & Design Controls

Material Requisitions

Materials Control and Tracking

Materials Storage

Work Procedures

Physical Construction

Site Administration


Mobilization

Mobilization shall be coordinated from the AJES Head Office at Abu Dhabi with input from AJES personnel already mobilized for the execution of Site Preparation Package and Temporary Facilities for Contractor and Company. Existing teams responsible for the execution of the those two mentioned packages already have substantial cadre of experienced professional well versed in mobilization of temporary facilities, project execution, QA / QC planning, Safety and security operations etc.


Mobilization shall commence with the following activities:

Kick off meeting to commence the sub contract

Commencement of the required land surveys to establish various horizontal & vertical controls bench marks

Incept of the engineering designs at the Firm office

Soil Investigation by an approved laboratory

Construction of temporary facilities

Obtaining various permits from Authorities and conclusion of arrangements with local committees where necessary.

Third party independent concrete testing laboratory credentials submission for approval.


Shortly after contract award, site surveying shall begin utilizing the Total Station System to establish accurate control points for the performance of the work.
As soon as practicable, the plans and specification for the site temporary construction facilities shall be finalized and released for installation.
During the installation of the temporary facilities existing AJES site offices shall be utilized to supervise the site activities required for the temporary facilities installation.
On completion of the site offices at ASAB, balance of the AJES construction staff shall be mobilized to the site along with construction equipment, tools, consumables, warehousing, storage and other items necessary to commence the work in accordance with the construction schedule. Temporary facilities at the job site shall include Generator Yard and Construction water storage tank, carpentry yard, re-bar fabrication, lay-down area, warehouse and workshop facilities at location A4.
At the start of the construction, an emphasis shall be given on the critical requirements of the construction schedule. Work shall be carried out under continual supervision and inspection over performance. Progress shall be monitored on the basis of actual installed quantities compared to scheduled quantities.
For construction areas, dedicated work crews shall be allocated for each discipline supervised by foremen and general foremen who in turn shall report to the discipline supervisors / site engineers. Based on the construction schedule requirements, necessary operational crews shall be formed and controlled over to meet the planned progress target to be physically achieved satisfactorily.
It is the responsibility of the supervisor/site engineer to ensure the efficient utilization of his material, workforce, tools and equipment.
For ‘construction operation water’ requirement, unless an alternative arrangement is made available, water shall be trucked from nearby Desalination plant.

Site ‘construction and temporary facilities electricity requirements’ shall be met by installing suitable size and suitable numbers of generators.


Subcontract Strategy

AJES shall carry out broadly all civil engineering works employing its own resources of manpower, machines, equipment etc.

Lower tier sub contracts shall be allowed for the execution of single operations such as supply of ready mix concrete, etc
Ready Mixed Concrete is envisaged supplied from an established RMC (Ready Mix Concrete) supplier, an establishment with proven track record duly approved for supplying concrete by GASCO, within 10 kms of the site. However, in the mean time, without reservations, we are also seriously considering installing our own concrete batching plant.
In case any minor or specialized work is necessary to be sub contracted on lower tier, Company procedures shall be apply for prequalification and award of the subcontracts.
Testing And Inspection

A field inspection and testing program shall be organized to be in line with AJES Quality manual & Approved Project plan under overall responsibility of the QA / QC Manager.


Prior to conduct any testing, Contractor and Company (as required by QC Plan and ITP) shall be advised of the tests for witness.
Wherever required vendor specialist shall be made available for conduct of testing and inspections.

Material Management

Once material has arrived at site, material management shall come under the purview and custody of the site store staff. The storekeeper, supported by his store assistant shall be responsible for the custody of the material prior to issue. Material tracking from source to the place of installation shall be conducted by the computerized system. The construction manager shall be responsible to provide the technical oversight and direction for the control of materials at the construction site area. More information has already been elaborated in the foregoing.


Procurement

The Central procurement department located at the Al Jaber Energy Services, Musaffah, Abu Dhabi, UAE office shall be responsible for all purchases adhering to the following procedure.


Preparation of Purchase Requisition shall be made based on take-offs quantities calculated from the approved drawings documents. Purchase requisition shall completely, identify all applicable drawings, data sheets, specifications, vendor documentation requirements etc. with the inclusion of following information.
Quantity of each item required with comprehensive breakdown

Adequate information concerning nomenclature description, Material approvals, Quality required, applicable specifications, design & other drawings, etc/ or detailed outline of the material required.

Required delivery dates for all major items.

Delivery points of major items

Inspection of the goods at the point of origin issue

Certification of test data and/or compliance/ warranty

Method of shipment (if goods imported), conditions/packing

Instruction of holding, kitting consolidation, marking

Drawings, manuals etc

Spare parts requirements

Special Instructions to vendors
A technical evaluation shall be done in house to verify the conformity with specifications.
Samples and technical information shall be submitted to Contractor. Once the final approval from the client is obtained, purchase order shall be raised.
Upon receipt of Purchase Requisition, a purchase order shall be raised and entered in the computer register system, indicating cost and budget allocation.
The procurement department shall maintain a follow-up system so that contact suppliers and/or manufactures may be made on continuous basis.
All questionable delivery commitments shall be expedited on a daily, weekly and monthly basis as required to ensure prompt delivery in accordance with the requirements.
Organization - Corporate Organization

Al Jaber Establishment formally known as Al Jaber transport & General Contracting Establishment is an umbrella organization which has got numerous divisions within in itself and which is also the parent company for various subsidiaries. Al Jaber Energy Services (AJES) is a separately registered company specifically set-up to target the energy sectors and its clients. AJES has been operating under the Al Jaber Establishment umbrella since 1995.

Broadly all the activities of the above divisions and companies can be divided into:
General Construction

Heavy Lifting and Transport Services.

Trading

Industrial



Plant Construction.
Site Organization

Proposed site organisation and responsibilities of the key personnel are enclosed. All supervisory staff shall be highly experienced and qualified drawn from on-going projects wherever possible.


Manpower Resourcing and Mobilization

All the personnel on site shall be employees of Al Jaber Energy Services. All of the required personnel to execute the work are already in UAE and working on other sites. These sites are due for demobilisation in the coming months.


The planning department shall produce a histogram schedule of the resources by category. These schedules shall define the monthly manpower levels. The scheduled shall also be indicative of manpower mobilization.
The standard Al Jaber Energy Services site supervision is based upon the principle of training. A charge hand shall be trained and supervised by a foreman. In normal cases a foreman shall supervise four charge hands. The charge hand shall then supervise approximately ten labours. Where a special process is conducted, this ratio may be revised accordingly.
Training is a requirement of the Al Jaber Energy Services quality management system and foreman and charge hands shall conduct training of the manpower in their respective roles and functions. The recruitment of manpower shall ensure that background in the relevant job skill has been achieved. The training in quality awareness shall be an ongoing process through the quality department and the foreman.
Sufficient numbers of site supporting staffs which consists of Mechanics, Electricians, Auto Electricians, Guards, Water boys etc and other ancillary staff shall be deployed for the unhindered progress of the work.
The Al Jaber Group contains at all times a vast pool of manpower in all Disciplines. These workforces are at all times working on various projects in multi discipline fields.
Equipment Resourcing and Mobilization

Based on the project schedule, the planning department shall generate the construction equipment schedules.

The Al Jaber Group is one of the largest equipment rental companies in the GCC with over 5000 fleet where modern repair and machine facilities enable them to maintain a first class fleet of equipment.
It has been our company policy to weed out the old equipment on a periodical basis and keep the equipment fleet very young. We have one of the youngest fleets of equipment in the GCC based on size.
Execution Plan- Method statement

(project implementation strategy)

New Buildings Package


Engineering Design

a) Building Engineering Design Management necessitates an integrated approach to formulate an overall philosophy, able to achieve an intellectual product covering & incorporating a wide range of performance & serviceability requirements that shall completely meet intended functions of the proposed building adequately satisfying architectural, structural & allied services requirements. The target achievement of this fast track EPC project shall be kept in consideration by all discipline designers to release the necessary documents on planned line.

To accomplish this part of the package to the best possible standards, AJES shall invite certain (possibly 3) reputed & leading architectural engineering Firms as Engineering Services sub contractor. Based on the merits of each offer as well as applying the competency criteria, a preliminary selection shall be made. After obtaining Technip approval respecting this Firm, a formal appointment shall be made by executing an engineering services agreement.

Engineering Services Sub Contractor hereinafter called ‘Firm’

b) The scope of the Firm shall include but not be limited to carrying out the following engineering services’ operations for all buildings included within New Buildings Package

Undertaking additional surveys, intrusive surveys and investigations as may be necessary for the engineering designs. Soil Investigations as required accomplishing the design

(Topographic survey shall be performed by AJES)

Production of all architectural, structural & allied services schematic designs

Perform all studies, design calculations etc.

Secure all governmental and local Authority permits and approvals if so necessary. Compilation of any outstanding data deemed necessary for the completion of the detailed engineering design

Production of all architectural & structural detailed designs for Technip approval according to contract & sub contract requirement.
Act as AJES Design & Engineering representative for the relevant Buildings contract scope

Civil & Architectural scope from its inception to completion as & when required



c) Building services : conceptual drawings only for plumbing & sanitary, small power & lighting, HVAC, Fire Fighting & Fire & Gas Detection / Loss prevention, Structured Cabling System
Liaison, co-ordinate & lead AJES services subcontractors’ design & engineering efforts

(AJES services subcontractors shall be responsible for the detailed designs and engineering for their relevant scope based on the conceptual drawings and other basic documents issued by Firm) to obtain necessary approvals from Technip


Firm shall issue its whole drawings / documents production schedule immediately after the award & commence its design work keeping in line to the programme
Represent AJES at Technip offices / officials at FRANCE, Abu Dhabi and / or ASAB as AJES’s Design & Engineering representative during the course of the contract from its inception to completion as & when required
Engineering coordination with the Firm shall be conducted from AJES head office. All field interfaces shall be conducted from site offices in collaboration with AJES field engineers

All other remaining functional descriptions shall be conducted by AJES personnel both in the head office as well as on site office depending on function wise technical nature

All engineering design products shall be managed conforming international standards included on the contract documents for the technicalities as well as document controls.

Firm shall comply with the agreed documentation system & conduct its operation in all respects accordingly. All the design documents shall be given appropriate numbering reference to meet traceability requirement. AJES operates its own system of centralized document control, which shall be used fully complying in accordance to Technip & Client Company Procedures by reformation, if so required

Firm shall produce & issue the scheduled documents at various stages of works for reviewing, approval & AFC etc efficiently keeping in line with the project construction plan on various phases. Any delay on this account shall not be acceptable to AJES management

Immediately, after the issue of the control documents to the site team, field/design engineers shall conduct over review of design & construction ability & consequently relevant design engineer raise technical queries to remedy any discrepancies among these documents if so discovered, which should immediately be resolved by the Firm & duly informed to Technip. All such documents shall be processed through the documentation system facilitating most convenient trace ability for consultancy & reference

Consequent upon the resolution of discrepancies, the effected design drawings shall be revised & reissued for construction duly incorporated with the solutions & circulated through documents control regularly to all concerned personnel.

Buildings services schematic drawings shall be issued to sub contractors for further development of shop & working drawings for Technip approval & issued to the concerned parties after getting duly approved for construction

Necessary structural shop drawings shall be produced by AJES own engineering personnel in head as well as on site offices, which shall also be processed into document control system for Technip & issued to the concerned parties after getting duly approved for construction

Preparation of requisitions for enquiry and award, technically evaluate bids and review of vendor/lower tier subcontractor documentation shall be done by purchase manager in collaboration with project manager. All these procedures have been incorporated on the company procurement procedures document.



d) Detailed Engineering Design:

Preparation, issue and control of calculations, specifications, drawings, material requisitions and bills of material. Extent of computer application for these activities. At the very first stage of the commencement of the detailed designs, Firm shall formulate positioning of all framing members vertically & horizontally befitting coordinates as well as level controls, meeting the architectural requirement maintaining the basic design principles that the whole structural skeleton behaves as an integral unit with its centre of gravity passing through or within the permissible vicinity of the resultant of all the applied forces considered avoiding any eccentricity and that settlement of the soil is within permissible limits. After considering all direct & indirect imposed loadings according to the relevant codes, design model shall be generated using Firm software. Loadings shall include, direct loads such as dead load, live load, seismic shear (though not applicable in Abu Dhabi geographical location) / wind load, blast load/effect, test load/application & also considering various analysis, a most critical case of resulting stresses shall be considered to be adopted for the dimensioning & further details of various vertical & horizontal members forming the framing skeleton. Generated model in 3D may be made available for the presentation to Technip & Company to explain & justify the adopted philosophy if so required. Calculations shall be done trying various options of loadings in 2D & 3 D & included with the design proposal for approval. These calculations shall be done & certified by a Chartered Engineer of Firm for structural adequacy & structural intended performance.


e) Services Designs

Designs of the services shall be carried out discipline wise.

Electrical - In accordance to the provision of electrical loadings design criteria as indicated on the Technip / Company documents, loadings, distribution of loading & all other parameters shall be adopted & calculated adhering to the international standards, IEE as well as UAE authorities regulations & schematic drawings produced meeting the architectural schematic drawings requirement

Similarly all loads from the HVAC disciplines as well as from the other remaining disciplines shall be included. This shall be done in close interface with all disciplines coordinated by the Services design coordinator/Design Project Engineer or Manager. All these details shall be included on the drawings documents for approval

All designs shall be generated using appropriate computer software package
f) Specialised discipline- Loss Prevention & others

On the similar pattern as described in the foregoing, detailed designs shall be calculated meeting all requirements of the contract specification, disciplinary performance as well as meeting international & conventional standards, complying local bodies statutory provisions.

From the foregoing approved documents, Bill of Quantities shall be generated discipline wise & building wise which document should be utilised for the purpose of Material Approval Proposal, Issue of requisitions of the approved materials to the procurement manager. The bill of quantities shall not constitute part of contract documents but serve guidance. All bills shall be generated using appropriate computer software package.
g) Specifications/Supplement Specifications

It is intended to adhere to Company specifications provided by Technip within the documents to every extent possible, however, to meet some particular requirement, supplement specifications shall be drawn & proposed for approval wherever necessary for producing better product or the materials for which no specification is defined. These shall be drawn in collaboration with Firm & AJES design team keeping in view an overall approach to documented specification criteria as well as conventional engineering & construction practice in similar circumstances.


h) Co-ordination Procedure

The following entitled co-ordinations shall be conducted during various stages of the design & execution that have been outlined below



Coordination between AJES & Technip head office

This part shall be conducted by regular interaction among AJES representatives Head Office based in Musaffah & Technip FRANCE office to help resolve all pre & post award issue of Engineering services & monitoring project controls



Coordination between AJES & Technip site office

This part shall be conducted by regular interaction among AJES & Technip site representatives to help resolve all pre & post award issue of Engineering services & monitoring project controls



Coordination between AJES & Firm

This part shall be conducted by frequent interaction between AJES & Firm representatives of all disciplines for the resolution of all designs issues, issue of all documents, approval of all documents & resolution of all engineering issues on site



Coordination between AJES / Firm & Technip

This shall resolve all issues respecting engineering designs particularly during design stage as well as generally during construction phases for efficient decisions making to help smooth execution of all activities



Coordination between AJES / Firm & Technip on site

This shall resolve all issues respecting engineering designs during construction phases on site for efficient decisions making to help smooth execution of involved activities



Coordination between AJES Site & Firm

This is essential to keep on fast track the availability of complete design information for all ongoing as well as planned activities & should the information be pending, it shall be identified, coordinated & made available on site prior to its requirement to avoid any problem of execution



AJES internal Coordination among various sections

AJES in Head office organized with all corporate sections necessary to meet the requirement of this project shall operate as an integral functional team keeping on resolving regularly & as required all issues of project designs & follow up in all respects. This coordination is ongoing on daily basis & frequent interaction among all corporate managers as well as supporting professionals help the resolutions of all current & forthcoming issues. Management meetings are conducted regularly for making decisions to avoid any pending identified problems



AJES internal Coordination among various sections on site

Similarly on site all project sections managers & supporting professionals shall coordinate to resolve all types of problems to avoid any pending identified problems & notify to corporate management for immediate resolutions should the solution not be possible from site.


i) Review and Approval of Documents

This requires effecting an instant action on the part of AJES that, whenever any document is received, it must be reviewed by its design team located at Head Office/Site office as the case may be prior to formally submitting to Technip. After its submission to Technip, Technip shall process it through its system & after obtaining company approval, return approved or commented original to AJES for further necessary AJES action. All documentation shall be carried out adhering to the AJES documentation system after tuning that in line to Technip & Company requirement


j) CAD Procedure

It is intended to use standard CAD software for the production of design & drawings. All standard system of designing shall be adopted at every workstation available in Firm offices. The details of all available software & hardware have been given in attachment. Also included the hardware & software details which are functional in proposed Engineering sub contractor/Firm office


k) Engineering Reporting and Change Control

The status of design progress shall be submitted to Technip on a weekly basis during progress meeting. Should any change be required, that shall be affirmatively considered subject to cost impact resolution & then the change incorporation request issued by AJES to Firm. The Firm shall then work on the revision, its calculations & advise to AJES & Technip of any adverse effect on the structural adequacy/performance or if any amendment to be applied to already worked element / member. Should there be no such adverse consideration, the design shall be revised & revised document issued following the documentation & approval procedures.


l) Document Control Procedure

AJES operates its centralized DCC (Document Control Centre) in head office that shall be tuned to Technip / Company documentation system & extended to site office to meet the project requirement. AJES document control system is enclosed for reference.


m) Vendor Print Numbering, Review and Distribution Procedure

All vendors shall be issued schedule of document numbers to be printed on the documents adequately in advance of documents preparation. All approved procedures of documents shall also apply to vendors' designs.


n) As-built Drawings

As built drawings serve the purpose of telling the user about the building records that should be used for the purpose of maintenance / or for whatever purpose possible. It is therefore, an important & significant part of documentation as well as also a contractual obligation on the part of AJES & Technip which should be affected smoothly & regularly throughout the duration of project. Should there be no change on the Released for construction drawings i.e. the construction has been carried out all in accordance with the approved documents provisions, there shall be no purpose of As - built drawings. But in practice, to produce physical structures, some changes are imminent due to arising of new requirement, changes, effects of disciplinary interfaces to bring the work to proper use functions etc. During the whole currency of the contract, it should be an endeavour of the AJES that all changes are recorded on contract documents as Red Lines mark up & issued to Technip for approval. These Red Lines mark up shall form the basis of producing all As Built documents on the project. It is not the drawings only that are to be recorded but also all changes whatsoever for any document on record. All these As Built shall form part of hand over dossiers. Should as built records be maintained regularly, this part of the dossiers shall be comfortably produced. The site design engineers shall keep an eye on this activity & record changes regularly as red line mark up & process the documentation to fulfil the contractual obligation to this extent possible. It is expected of the site engineers, the design engineers as well as land surveyors to coordinate on site to comply with this obligation efficiently. All survey changes or variations shall also be recorded on the drawings based on the pre pour & post pour records taken from survey section. Surveyor shall present all such changes on the corresponding documents to be recorded as Red Line Mark ups.


Inspection & Test Plans

All necessary Inspection & Test Plans shall be originated by the Quality Engineer in collaboration with Engineering in head office & Engineering in site team. These ITPs formats shall be issued for Technip & Company approval according to the procedures laid down on Project Quality plan. Production of all these documents shall be the responsibility of AJES Quality Manager / Engineer. Complete details about the quality management system have been included on the respective Quality Procedures document. Generally, ITPs for all disciplinary activities shall be produced for Technip & Company approval from site office in due course. All defined tests shall be conducted by Technip / Company approved laboratory located on site. For those items the tests shall be conducted by any Technip / Company nominated laboratory, for which facilities are not available on site. The details of these plans shall be submitted separately. Every ITP shall be allotted a document number along with a numbered checklist. Check list shall form the basis of inspection requirements.


Project Controls

Project Control management requires the formation of strategies those can be utilized optimally to achieve the target in minimum cost with best quality product

To achieve as aforesaid, it is extremely important that complete project should be analyzed from whole to one & all necessary resources to be used should be known prior to commencement of physical works.

Based on the project design, construction, commissioning and maintenance durations, Analysis, planning & charting out at various levels shall be carried out by the Planning Engineer. Further based on these periods, all necessary resources shall be arranged & mobilized by human resources, materials, and technical managers in collaboration with Project Manager.

The plans shall be monitored regularly, as the project construction progresses, on a weekly basis, monthly bases & no delay allowed & if any, immediate recovery shall be planed. The relevant reporting shall project the real quantum of planned & actual physical works, resources available, deficiency of resources, material procurement status, materials delivered & expected time of arrival etc & all necessary measures required to keep the construction on line & valuation worked accordingly. Every effort should be made to keep the progress in line with plan.


Procurement

Note-The term Material herein includes equipment also

According to the site requirement & provisions made on the plan, for temporary materials & consumables, requisitions shall be raised from site by the relevant engineer, checked, numbered & coded by the material controller & approved by the construction manager for transmission to head office procurement manager for further action. Cost controller shall further check the budgetary provision applicable & give clearance to the purchase manager for procurement. Purchase manager shall then invite the inquiries from various sources of material, negotiate & prepare a comparative statement & based on the merits of responses/quotations, record his comments based on the comparative statement as well as recommendations for the considerations by the Management. After reviewing the proposal, the management shall approve or reject the proposal. Purchase order shall be made on the approved proposal. An alternative source shall be located for the rejected proposal. A copy of the approval shall be provided to the project manager for follow up the delivery.

For permanent works, proposed material shall be submitted for Technip / Company approval on requisite Material Approval request form along with brochures, samples if applicable, processed through the document centre after Project manager approval. After obtaining Technip / Company approval on the request, procurement manager shall process the requisitioned approved item based on the budget quantities following in line the procedures applicable for temporary materials.

After the material is delivered to site, material controller & relevant engineer shall check the quality & quantity of the delivery. Any deficiency in quantity, quality or any damage observed, shall immediately be notified to the procurement manager through construction manager. Delivery information shall be circulated to the concerned personnel & quality manager himself shall or delegate an inspector or the relevant inspector shall check the adequacy of quality & if necessary according to ITP provision, shall invite the Technip / Company engineer to inspect/examine the delivery. The selected samples of delivered materials shall be sent to an approved laboratory for technical tests for the purpose of certification of compliance. After inspections & approvals, delivered materials shall be recorded in stores receipt documents, an issue to site may be undertaken thereafter.

Post placement of purchase order, Procurement Manager shall track various stages of material production & transportation or shipment to the site / delivery & if so noticed that an expectation exists for the delay in delivery, shall apply all efforts to expedite the delivery on appointed date.

Materials shall be stored in proper designated areas complying with the manufacturer’s instructions. Separate area shall be located for the materials requiring certain temperature of storage. Stores shall be well constructed & shaded. Generally, all consumables shall be stored in shade provided with proper lock & key arrangement. Materials which remain unaffected by exposition to weather may be stored open duly protected under proper watch & ward.

Proper protection shall be made for all stored materials inside covered area or out side. Necessary protection by removable membranes such as polythene or tarpaulins shall be used to protect material from the ingress of moistures or from effect of dust.

Storage of all materials delivered shall be done complying to the set & approved procedures making sure that all inventories can be verified any time & that any material can be traced any time easily.

All entries of the incoming deliveries shall be recorded into the register & verified by the store keeper & material controller that it complies with the details on deliveries documents. Any deficiency noticed shall be immediately reported to the procurement manager.

After the acceptance of the material by the concerned authority only, a store issue shall be affected & recorded on the required issue documentation. Regularly the status of all receipts, issues & balance in stores shall be reported to the construction & project manager who shall act further depending on the project requirement.



Elaborate details have been given on the AJES procurement procedures document
International and local transportation and customs clearance

Materials & equipment that have to be imported from overseas, shall also follow the foregoing procedures with the addition that necessary Letter of credits shall be opened by AJES adequately in advance of the required date of delivery adhering to schedule date, so that the delivery is shipped in time from original source. AJES procurement manager shall arrange all port clearances immediately of shipment arrival & material shipped to work site. Tests & Examinations shall be conducted similarly as aforesaid. Any claims of insurances for the damaged material shall be made immediately after inspections. Process to replace the damaged material shall be carried out at once to avoid any delay. If so required, AJES shall apply in time for any statutory road permit for the efficient transportation of the material by suitable vehicles. Elaborate details have been given on the AJES procurement procedures document.
Procurement and provision of construction spares, commissioning spares, insurance spares and special tools

These shall be processed applying the same methods of procurement & delivery received by AJES / its services or specialist sub contractors. Most probably, the spares shall form part of the order package. Elaborate details have been given on the AJES procurement procedures document
Recommendation for two-year operating spares for approval by Company in accordance with the G-SPIR format requirements

This provision shall be followed & spares delivered according to contract & Company requirement by AJES / its services sub contractors. Elaborate details have been given on the AJES procurement procedures document
Procurement and provision of two-years operating spares, (at cost and extra over Lump Sum Subcontract Price)

Similarly this provision shall be effected & spares delivered according to Technip / Company instruction to AJES subject to the approval of the procurement cost prior to the purchase order placement by AJES
Source inspection

If so required by Technip / Company, arrangement shall be made by AJES after meeting with the vendor or manufacturer, a date & time appointed for the inspection to the convenience of all parties concerned & required inspection at source conducted to the satisfaction of Technip or Company. Representatives from Technip and / or Company, AJES, services sub contractor & vendor shall constitute an inspection at source team. Proper record of inspection shall be made.
Compliance with Company’s criteria and procedures for selection of vendors including but not limited to compliance with local registration requirements and approval of purchase requisitions, bidders lists, technical bid summaries and award recommendations

We shall adhere to Company requirements.
Involvement by the UAE in particular and GCC in general with respect to the provision of local materials and services shall be encouraged

AJES honor & respect with due regards to the provisions of UAE & GCC policies for the materials & professional services which need be availed out of the local & GCC sources subject to the compliance with the quality requirement. Every effort shall be attempted by Procurement Manager to chart out the available ‘local & GCC sources’ & prepare a database to be used whenever any applicable procurement arises. This procedure is already followed by AJES. AJES vendors shall also comply with this requirement.

Pre Mobilization Planning

A thorough and logical mobilization plan is essential for the successful start-up of construction activities. This plan must detail all planning, preparation and pre-construction activities necessary to ensure the timely availability of drawings, personnel, construction equipment, temporary facilities and materials at the job site to properly support the construction efforts.
This plan is already under preparation at this stage.
This preliminary mobilization plan shall be further developed after contract award and concluded within a week of the contract award. The mobilization plan shall be closely coordinated with the construction plan to ensure mobilization activities properly lead into and provide a smooth transition into initial construction activities.
A time scale bar chart diagram shall be prepared with early and late activity bars detailing the main activities to achieve full mobilization of staff, labour, construction equipment and camp/site facilities shall be prepared at the commencement of the contract.
Mobilization plans for staff & labour, accommodation and temporary facilities established during the bid stage (as conceived in pre-mobilization planning) would be studied and re-evaluated in the light of any changes, which may have occurred since the day of preparation. All necessary adjustment measures shall be implemented.
Additional site visits shall be conducted immediately after the project kick off to confirm data collected during bidding stage, reconfirm assumptions and establish additional information required to permit smooth and timely mobilization. The following items shall be reviewed and confirmed.
Access to the job site

Locations of temporary facilities

Company requirements for properly validated licenses and certificates to be held by construction personnel

Transport plans

Loss prevention and safety requirements

Arrangements for first-aid facilities

Arrangements for drinking water and construction water

Arrangements for electricity supply

Arrangements for storage fuels and lubricants

Arrangements for sanitary & its disposal facilities

Final arrangements for security interface with Technip & Company

Work Centres
Ajes Head Office

Upon notification of contract award, the key personnel to the site Management Team shall be assigned. Construction personnel shall be mobilized to the project site office to provide input and direction to the project team. Successful project execution requires construction experts to be active from the onset of the project. The only activity to continue from Head Office after mobilization period is procurement. All procurement for the project shall be done from the corporate procurement section located in AJES Head Office at Musaffah, Abu Dhabi.


The following specific activities must be addressed early to be fully effective:
Finalize construction schedule requirements and subsequent approval from Contractor

Review manpower requirements for both non-manual and manual personnel; update these requirements by means of staffing schedules, histograms and craft mixes; and ensure subcontractors manning levels are compatible.


Review construction equipment needs and ensure that timely subcontractors mobilization plans are in place.
Review field procedures and method statements defining standards, policies and procedures required for the execution of the works and ensure they constitute “Project Specific” status.

Review environmental, safety and Health (ES&H) and site security plans to ensure compliance with the client’s specifications and guidelines.

Review Construction Quality plan in line with the guidelines of ISO 9000 and check Established QC parameters by discipline.
Overview temporary facility requirements, including indirects such as tools, consumables, gases and the like and check subcontractors compliance.
Actively pursue preliminary site activities such as approvals, permits, establishing contracts.

Ensure Lessons Learned & Practices from previous projects are well understood & should be applied effectively from the onset of the works itself to achieve professional products.



AJES Site Office

Actual ‘on site management’ would be from offices based on the site next to Contractor and Company’s office. AJES Site Office is fully supported by AJES Head Office at Musaffah.

The following major activities shall be carried out at site offices.
Safety Regulation Enforcement

Quality Assurance Enforcement and Procedures

Construction Method Statements

Construction Planning

Site Documents Control

Field Engineering & Design Controls

Material Requisitions

Materials Control and Tracking

Materials Storage

Work Procedures

Physical Construction

Site Administration


Mobilization

Mobilization shall be coordinated from the AJES Head Office at Abu Dhabi with input from AJES personnel already mobilized for the execution of Site Preparation Package and Temporary Facilities for Contractor and Company. Existing teams responsible for the execution of the those two mentioned packages already have substantial cadre of experienced professional well versed in mobilization of temporary facilities, project execution, QA / QC planning, Safety and security operations etc.
Mobilization shall commence with the following activities:

Kick off meeting to commence the sub contract

Commencement of the required land surveys to establish various horizontal & vertical controls bench marks

Incept of the engineering designs at the Firm office

Soil Investigation by an approved laboratory

Construction of temporary facilities

Obtaining various permits from Authorities and conclusion of arrangements with local committees where necessary.

Third party independent concrete testing laboratory credentials submission for approval.


Shortly after contract award, site surveying shall begin utilizing the Total Station System to establish accurate control points for the performance of the work.
As soon as practicable, the plans and specification for the site temporary construction facilities shall be finalized and released for installation.
During the installation of the temporary facilities existing AJES site offices shall be utilized to supervise the site activities required for the temporary facilities installation.
On completion of the site offices at ASAB, balance of the AJES construction staff shall be mobilized to the site along with construction equipment, tools, consumables, warehousing, storage and other items necessary to commence the work in accordance with the construction schedule. Temporary facilities at the job site shall include Generator Yard and Construction water storage tank, carpentry yard, re-bar fabrication, lay-down area, warehouse and workshop facilities at location A4.
At the start of the construction, an emphasis shall be given on the critical requirements of the construction schedule. Work shall be carried out under continual supervision and inspection over performance. Progress shall be monitored on the basis of actual installed quantities compared to scheduled quantities.
For construction areas, dedicated work crews shall be allocated for each discipline supervised by foremen and general foremen who in turn shall report to the discipline supervisors/site engineers. Based on the construction schedule requirements, necessary operational crews shall be formed and controlled over to meet the planned progress target to be physically achieved satisfactorily.
It is the responsibility of the supervisor/site engineer to ensure the efficient utilization of his material, workforce, tools and equipment.
For ‘construction operation water’ requirement, unless an alternative arrangement is made available, water shall be trucked from nearby Desalination plant.

Site ‘construction and temporary facilities electricity requirements’ shall be met by installing suitable size and suitable numbers of generators.



Subcontract Strategy

Building Engineering services shall be utilized by appointing a consulting firm, to be responsible for the complete architectural, structural design drawings & documents productions as well as for the services schematic designs drawings production. Firm shall also represent AJES regularly during the project currency
Detailed services designs shall be prepared by AJES services sub contractors
AJES shall carry out broadly all civil engineering works employing its own resources of manpower, machines, equipment etc.

Lower tier sub contracts shall be allowed for the execution of single operations such as supply of ready mix concrete, roofing finishes etc


Ready Mixed Concrete is envisaged supplied from an established RMC supplier, an establishment with proven track record duly approved for supplying concrete by GASCO, within 10 kms of the site. However, in the mean time, without reservations, we are also seriously considering installing our own concrete batching plant.
In case any minor or specialized work is necessary to be sub contracted on lower tier, Company procedures shall be apply for prequalification and award of the subcontracts.
Testing And Inspection

A field inspection and testing program shall be organized to be in line with AJES Quality manual & Approved Project plan under overall responsibility of the QA / QC Manager.
Prior to conduct any testing, Contractor and Company (as required by QC Plan and ITP) shall be advised of the tests for witness.
Wherever required vendor specialist shall be made available for conduct of testing and inspections.
Material Management

Once material has arrived at site, material management shall come under the purview and custody of the site store staff. The storekeeper, supported by his store assistant shall be responsible for the custody of the material prior to issue. Material tracking from source to the place of installation shall be conducted by the computerized system. The construction manager shall be responsible to provide the technical oversight and direction for the control of materials at the construction site area. More information has already been elaborated in the foregoing.
Procurement

The Central procurement department located at the Al Jaber Energy Services, Musaffah, Abu Dhabi, UAE office shall be responsible for all purchases adhering to the following procedure.
Preparation of Purchase Requisition shall be made based on take-offs quantities calculated from the approved drawings documents. Purchase requisition shall completely, identify all applicable drawings, data sheets, specifications, vendor documentation requirements etc. with the inclusion of following information.
Quantity of each item required with comprehensive breakdown

Adequate information concerning nomenclature description, Material approvals, Quality required, applicable specifications, design & other drawings, etc/ or detailed outline of the material required.

Required delivery dates for all major items.

Delivery points of major items

Inspection of the goods at the point of origin issue

Certification of test data and/or compliance/ warranty

Method of shipment (if goods imported), conditions/packing

Instruction of holding, kitting consolidation, marking

Drawings, manuals etc

Spare parts requirements

Special Instructions to vendors
A technical evaluation shall be done in house to verify the conformity with specifications.
Samples and technical information shall be submitted to Contractor. Once the final approval from the client is obtained, purchase order shall be raised.
Upon receipt of Purchase Requisition, a purchase order shall be raised and entered in the computer register system, indicating cost and budget allocation.
The procurement department shall maintain a follow-up system so that contact suppliers and/or manufactures may be made on continuous basis.
All questionable delivery commitments shall be expedited on a daily, weekly and monthly basis as required to ensure prompt delivery in accordance with the requirements.

Organization
Corporate Organization

Al Jaber Establishment formally known as Al Jaber transport & General Contracting Establishment is an umbrella organization which has got numerous divisions within in itself and which is also the parent company for various subsidiaries. Al Jaber Energy Services (AJES) is a separately registered company specifically set-up to target the energy sectors and its clients. AJES has been operating under the Al Jaber Establishment umbrella since 1995.

Broadly all the activities of the above divisions and companies can be divided into:
General Construction

Heavy Lifting and Transport Services.

Trading

Industrial



Plant Construction.
Site Organization

Proposed site organisation and responsibilities of the key personnel are enclosed. All supervisory staff shall be highly experienced and qualified drawn from on-going projects wherever possible.


Manpower Resourcing And Mobilization

All the personnel on site shall be employees of Al Jaber Energy Services. All of the required personnel to execute the work are already in UAE and working on other sites. These sites are due for demobilisation in the coming months.


The planning department shall produce a histogram schedule of the resources by category. These schedules shall define the monthly manpower levels. The schedule shall also be indicative of manpower mobilization.
The standard Al Jaber Energy Services site supervision is based upon the principle of training. A charge hand shall be trained and supervised by a foreman. In normal cases a foreman shall supervise four charge hands. The charge hand shall then supervise approximately ten labours. Where a special process is conducted, this ratio may be revised accordingly.
Training is a requirement of the Al Jaber Energy Services quality management system and foreman and charge hands shall conduct training of the manpower in their respective roles and functions. The recruitment of manpower shall ensure that background in the relevant job skill has been achieved. The training in quality awareness shall be an ongoing process through the quality department and the foreman.
Sufficient numbers of site supporting staffs which consists of Mechanics, Electricians, Auto Electricians, Guards, Water boys etc and other ancillary staff shall be deployed for the unhindered progress of the work.
The Al Jaber Group contains at all times a vast pool of manpower in all Disciplines. These workforces are at all times working on various projects in multi discipline fields.
Equipment Resourcing And Mobilization

Based on the project schedule, the planning department shall generate the construction equipment schedules.

The Al Jaber Group is one of the largest equipment rental companies in the GCC with over 5000 fleet where modern repair and machine facilities enable them to maintain a first class fleet of equipment.
It has been our company policy to weed out the old equipment on a periodical basis and keep the equipment fleet very young. We have one of the youngest fleets of equipment in the GCC based on size.

Construction Method Statement– New Buildings

Following the award of the project, a detailed contract scope works programme for the whole project shall be developed including all disciplines separately based on already approved outline preliminary programme appended under the coordination of our Construction Manager and Planning Engineer
The Method Statements related to various project activities shall be submitted for contractor’s approval prior to commencement of any activity during the execution stage.
Subcontracting

Develop and manage a lower tier subcontracting plan and subcontractor list AJES plans to carry out most of the civil activities itself but selected items shall be sub contracted on the lower tier such as ready mix concrete, roofing application, doors & windows manufacturing, painting application, raised flooring application, suspended ceiling installation etc.



Perform all lower tier subcontracting activities including specification of packages of Work to be subcontracted, pre-qualification of bidders, issue of ITBs, bid evaluation, recommendation and award. All relevant information shall be provided by the Project Manager to the purchase manager who should act immediately to conduct the required functions & the lower tier deal finalized after obtaining Company recommendation by the Project manager

a) Management of lower tier subcontractors and their activities

These operations shall be managed & controlled by the Construction Manager on site & reported to the Project manager

Monitoring and reporting of all lower tier-subcontracting activities This activity shall be affected by the project manager based on the construction manager report. The report shall be regularly provided to the planning engineer, head office & Company.



Involvement by the UAE in particular and GCC in general with respect to the provision of local services shall be encouraged. As included earlier somewhere else that UAE national policy shall fully be honored subject to making no compromise to the quality requirement

Construction including providing labour, supervision, safety and quality management, inspection, vendor support, temporary facilities and services, and construction equipment, tools, utilities and consumables. All these issues have been elaborated earlier somewhere else

b) Provision of Construction Camp, messing, transport to Jobsite, sanitation, utilities etc. for SUBCONTRACTOR’s personnel.
All these shall be fully undertaken by AJES based on the site requirement. A life camp shall be constructed on site to meet the workforce accommodation requirement. Messing shall be resolved by employing catering sub contractors so that all personnel & workers take good food. All utilities shall be provided to maintain good house keeping of the camp. All safety & emergency precautionary measures shall be undertaken to the contract requirement. AJES operates its own system of transport, which shall be extended for the use of workers transportation. Similarly, the arrangements shall be made for the employed high tier & low tier sub contractors on this package


All activities necessary for Mechanical Completion, Pre commissioning, commissioning, and Provisional Acceptance.

All activities for the buildings part have been described on the method statement appended as well as this document also integrates to Civil Works & Site Preparation Execution & Construction Method Statement.
All testing facilities required at Jobsite

AJES shall supply an independent testing laboratory equipped with all equipment necessary for involved tests for this package properly managed by qualified personnel meeting all QA testing & certification requirement.
Full responsibility for co-ordination with any Third Party Inspectorate

AJES aggress to extend its full cooperation to meet any Third Party Inspections. Project manager & Construction manager shall be responsible to affect this part of the contract.

Supply and coordination of lower tier subcontractor and vendor representatives as necessary

AJES shall supply & coordinate with all lower tier sub contractors & vendors or their respective representatives to the requirement. Supply of these shall be managed by the Purchase Manager while the Project manager shall manage on site. Coordination shall be conducted by the Construction Manager

Provision of waste management at all Jobsite locations, including disinvestments of all temporary works, upon completion of Work

Waste management shall be fully operational on a day to day basis both for garbage & sewage according to the planned arrangements. Safety manager shall be responsible for the operations of all such activities & report to the Construction/Project Manager regularly

Provision of medical and fire-fighting services at Jobsite and for temporary works

Medical male nurse shall be employed on job site First Aid centre. Male nurse shall take care of providing First Aid treatment to injured workmen immediately & then the worker if so necessary in the opinion of the male nurse, shall be sent to Contractor site clinic for further treatment. Safety manager shall be responsible for the operations of all such activities & report to the Construction/Project Manager regularly



SPECIFIC

SPECIFIC CONSTRUCTION METHOD STATEMENT– NEW BUILDINGS PACKAGE

It is known from the contract documents that 9 buildings for various intending use as Sub station +Bottle Store, Instrument Equipment Shelter+Bottle Store and Operator Shelter have been defined to be constructed

Keeping in view the nature of contract being EPC, AJES have decided to apply RCC in situ construction for all intended buildings accepting the Company direction on drawings. RCC framings shall meet the design criteria of blast resistant & resilient structure productions meaningfully. Sub Structures shall also be constructed of RCC in situ.

Soil on site is medium to very dense recommended to give 30 t / m^2 working bearing capacity at 4 m depth & about 10 t / m*2 at 1 m depth according to the soil investigation Geotechnical report issued by Arab Centre for Engineering Studies for ASAB area. Soil has been described as sand with some silt traces & classified as very good for the founding purpose for no water is available within explored strata. No dewatering is necessary for the foundation zones. Utilizing the good composition of the soil, the foundations shall be designed to the best of critical imposed stresses with most economical& optimum use of the construction materials.

Soil report bore holes log direct to employing spread footings in isolation, which shall be integrated by grade beams/walls to form an unit for compaction settlement & long-term consolidation controls. However, to verify the validity of the soil report, AJES may without reservations further conduct investigations based on the Engineering Services sub contracting firm recommendations, utilizing the services of an approved laboratory. Foundations shall be designed based on the soil report & further laboratory recommendations combined if so required.

The phases of the construction shall be adhered to meeting the set out milestones, which are very tight for the purpose of physically executing the buildings package. The construction teams shall be constituted to meet the requirement as exhibited on the organization chart. One common project site manager shall be an overall responsible for all on site execution operations & conduct interface with the head office duly supported by safety, construction, quality, technical & administration sections all to be well established on site. Project & Construction manager shall in collaboration constitute four independent dedicated teams for four working divisions/areas lead by each site engineer directly reporting to construction manager as shown on the organization chart. Each team shall comprise of one site engineer, required number of site foreman & further supported by charge hand from each trade. For each team one quality assurance/control engineer shall be deployed to conduct QA / QC procedures for the relevant area. One General foreman shall be deployed for the labour engagement responsibilities on various day-to-day activities. For all other organization details please refer to Project organization plan.

A surveying team shall be constituted lead by a chief / senior surveyor to carry out all site setting works from the stage of preliminary site survey to the point of recording red lines for the purpose of ‘as built’. Survey team shall coordinate with each site engineer to meet site requirement. It shall be the responsibility of each team to set out, inspect & record all layouts, pre & post concrete data for the purpose of approval & handover dossiers. All horizontal & vertical controls shall be established & monitored by the leader.

All approved controlled drawings shall be issued to surveying team to commence the setting out operations. After ensuring proper safety arrangements are in, survey barricading shall be established & necessary grids control fixed & inspected by QA / QC. Excavation shall commence after the clearance is obtained & continue according to the plan. Proper safety shoring shall be arranged during this activity when it crosses 1.5 m depth & arrangement for suitable access into pit made to the satisfaction of the safety inspector & company. All unsuitable excavated material shall continuously be removed from site & suitable material tip off to designated area. All environment controls shall be taken care off during this operation. A surveyor shall continuously ensure the depth of excavation does not exceed the design requirement. When the excavation reaches the formation level, dressing shall be started followed by compaction of the soil so that area is ready for inspections.

AJES QA / QC shall inspect the formation. After required clearance, arrangement shall be made for blinding all released area according to the approved method statements. Area shall be blinded to the design thickness minimum 75 mm properly levelled & trowel applied to make it suitable for the purpose to receive heavy duty concrete protection layer membrane. Then curing shall be carried out for 3 days. Application of the protection membrane shall commence thereafter over whole area of the blinding.

Foundations shall be set out to design details to permit formwork erection & rebar placement. All starter rebar shall also be fixed supported by plastic spacer. On sides also, plastic spacers shall be fixed to keep all rebar in proper position. Foundation top levels shall be fixed using 25 mm plastic triangular chamfers horizontally. Chamfer shall also be fixed on the vertical edges of the forms. Inspection shall be conducted followed by concrete pouring supplied by an approved ready mix plant. All ready mix record shall be maintained according to QA approved procedures. After concreting is finished, proper curing arrangements shall be made for the required number of specified days. Setting outs for further stub columns shall be done & preparatory works continued.

In parallel, all works regarding grade beams / walls shall continue complying with all the approved procedures. Fabrication of rebars shall be done in a designated area while fabrication of forms too in another designated area all according to approved procedures. After completing the preparatory works for the stub columns, inspections & pouring shall be carried out following all procedures. Operations of grade beams / walls shall be taken up on similar principle as other activities.

For sub stations where cable cellar suspended floor slab is to be built, shall be prepared together with surrounding sub structures. After curing is done for the specified period, protection membrane shall be applied on both horizontal & vertical surfaces followed by inspection & backfill in compacted layers to specified requirement. Field density tests shall be conducted to monitor the requirement of density & water content etc. Backfill shall continue up to the formation level below the grade slabs blinding in buildings & where cellar suspended floor slab is to be built, backfill shall be done around the grade structures.

Preparations shall be carried out for the cellar suspended slabs by erecting required supporting system, forms fixed, rebars placed, all services inserts provided & inspections conducted from all disciplines followed by the concrete pouring observing all QA procedures.

Similarly, on the areas where grade slab is to be built, after the completion of the backfill up to the bottom of blinding concrete i.e. formation level, plastic sheet shall be laid after compaction & levelling & all necessary under ground services completion, blinding concrete shall be poured, levelled & wood floated well to make it sufficient enough to receive the grade slab. After three days of curing on blinding, preparation for the grade slab works shall commence & rebars placed either by site fabrication or using pre fabricated mesh to design requirement. All necessary services shall be inserted, inspections conducted & concrete poured. At this stage of the building, major sub structural elements have been completed giving a way to commence the super structural works.

All preparatory works of superstructure elements shall come into full swing by the fabrication of the forms & steel rebar fabrication to the BBS details. Scaffolding shall be erected for the fixing & placing vertical rebars of columns & walls in all required areas. Steel rebars shall be fixed placed with spaces & inspections conducted. Any inserts necessary for the electrical conduit or earthing, shall be installed immediately & inspection conducted. Work of vertical forms shall commence for sides of columns as well as walls fixed using removable tie bolts with cones / boss at tie rod ends. Forms shall be made of fair face ply to produce specified texture to the elevation requirement. All exposed vertical edges shall be chamfered using plastic chamfer 25 x 25 mm triangular section nailed to the forms. Inspections shall be conducted for the elements ready for pouring. Pouring shall commence keeping the height of pour not more than 2 m using vertical pipe chute of the pump reaching up to necessary level. Curing shall follow adhering to the agreed or approved procedures. Similarly walls of transformer areas shall be built adhering to all QA procedures.

Next operation of erection of the propriety scaffolding to support the superstructure roof slab shall commence strictly complying with the scaffolding drawings. On parallel, operations of fabrication of forms & rebar shall be taken up. All vertical & grid controls shall be established by surveyor to keep in line & level all forms of beams alignment & soffits. Level of slab shall be established & then work of form fixing shall commence followed by placing of beams reinforcement. Services inserts such as electrical conduits, HVAC inserts or block outs if necessary & other inserts shall be marked for establishment. Works of steel rebar placement shall continue in parallel to speed up the preparatory works. An inspection of the preparatory works shall be conducted by all involved disciplines. After obtaining approval for the pour, pouring shall be carried out adhering to pouring method statement compliance. Curing shall be started immediately after finishing the surface as required by the curing compound manufacturer’s instruction for the application of compound & also by using water in combination all to agreed procedures.

Intermediate slabs on the Battery rooms shall be constructed following the foregoing procedure.

Erection of the scaffolding around shall extend to cover the parapet portion followed by formwork & rebar fixing. On the similar pattern as defined earlier, all inserts shall be fixed followed by all relevant inspections & pour. All aforesaid concreting operations shall be supported by necessary number of transit mixers, concrete pumps, nozzle vibrators conforming to perform 10000 oscillation per minute & all other necessary arrangements essential to perform the best task. Well-trained teams shall be engaged for such operations. All necessary safety measures shall be installed. If necessary during hot weather, rest pauses shall be allowed to workers with the provision of liquid or salt water. Forms shall be struck form the elements carefully ensuring full safety intact. Concrete surface shall be inspected immediately after removing form, cleaned & surface treatment to the project specification applied to produce specified class of surface texture i.e. smooth finish or sandy or rough or grouted.

Any defective concrete shall be applied remedial measures as agreed with the Company or Client. Wherever special openings have been provided in designs within the structural framing, those shall be provided within the formwork itself. Now the structural framing works have been completed giving way to attack on internal walls & other items such as dry wall lining & preparation for the roofing item. All preparations shall commence for the remaining works.

Block work shall be carried out wherever required for walls followed by services fix 1 items & then plastered over as specified.

Roofing shall commence by scabbling the slab surface, laying of light weight foam concrete in grade minimum % to receive water proofing membrane, membrane application followed by water leak test for 72 hours & then polystyrene boards laid over to be protected by concrete pavers. Seperation geotextile shall be provided according to applicator direction. Over concrete protection paint on parapet, Aluminum flashing shall be fixed to design details.

Services site team shall be inducted in full swing for carrying out all disciplinary operations.

Suspended ceiling fixers shall also enter in to commence the work. Where there is no ceiling, work on the slab finishes shall continue.

Wall lining work shall be carried out in accordance to design details after ensuring complete inspections of services conduits etc. are over.

Fixing of cable terminations framing steel as well as framing steel for the floor openings shall be carried out according to details.

Flooring shall be carried out in according to design details. Tiling shall be followed on required areas schedules to receive floor or wall tiles.

Concrete surfaces requiring protection shall be applied accordingly with 3 coat system or any other approved.

Operations of constructing transformer foundations shall be carried out & protection applied to that. Sumps shall be constructed to details in floor. Gravel filling shall be done around the transformer oil containments / enclosures.

All finishing items shall be carried out in wet areas & concealed piping works prior to that. Services operations shall be completed in all areas followed by finishing works. Services inspections shall be conducted prior to commence the finishing works.

When the works are ready involving the scope of telecommunication routes, an entry shall be allowed to the related other sub contractor from other scopes provided with full cooperation in all respects.

Works of external services within 5 m of building shall be completed & tested. All surrounding or backfills shall be completed to the specification provisions. Walkways works shall commence by filling & leveling around the building excluding the instrumentation room on the plant side portions. Walkway Kerb shall be fixed to the profile over the blinding concrete with haunch concrete over. Sand shall be filled over the compacted & profiled area of the walkways whereon the interlocking concrete blocks are to be fixed in to design pattern.

Necessary directional signs to be installed in buildings shall be fixed to approvals.

Pre commissioning, Commissioning, Provisional Acceptance and Final Acceptance All services individual items integrity & tests shall be conducted by related sub contractors & record maintained. After ensuring that each installation is efficient in performance, release for commissioning shall be given. Details are included within the technical literature / datasheet. All units of every discipline shall be tested on site to confirm adequate performance. All underground services invert level & crown level shall be checked ensuring proper setting to alignment. Manholes shall be cleared of all debris, dust or any foreign material. Water shall be applied with pressure to clear the dirt. Functions of all electrical as well as HVAC appliances & equipment shall be checked for adequacy of functioning. Similarly, all other services shall be checked to ensure that testing for the commissioning can be successfully conducted. According to the direction given by the integrated datasheet & brochures, discipline wise testing & commissioning shall be carried out & continues for one month.

Supply and coordination of lower tier subcontractor and vendor representatives as necessary All necessary lowers tier sub contractor & vendor representatives shall be provided to the scope requirement. Specialist vendors shall be employed for the specialist operations. These representatives shall manage all activities required to be carried out on site for the purpose of construction execution, pre commissioning & commissioning to the contract requirement. These personnel shall interact with Technip & company if so required for all technical & engineering involvement.

All activities necessary to achieve Pre commissioning, commissioning and Provisional Acceptance. Services disciplines such as electrical, fire alarm, & gas detection system, fire suppression system, internal sanitary & drainage, infrastructure of all other included services require pre commissioning, commissioning & provisional acceptance. All fix 1 & fix 2 procedures shall be conducted according to ITPs & approved procedures. Brief description has already been elaborated in the foregoing.

All utilities, fuels, lubricants, chemicals and catalysts required up to issuance of the Provisional Acceptance Certificate. Within Contractor scope

All required operating and maintenance documentation. All operating & maintenance manuals shall be submitted covering work scope items. These shall be prepared, compiled, documented & transmitted according to the provision of the sub contract requirement.

Warranty Obligations through to Final Acceptance shall be submitted for the work scope items

Further detailed method statements based on each significant activities shall be proposed while physically working on site prepared & approved by the site management. Yet some more details have been included for the purpose of indication only within the presentation of Civil Works package that can be opened from this document itself on soft copy. Click here

Both statements should be referred to as an integral document.
For further details on the services method statements for the package, please refer to the CCTC documentation to be attached within this proposal.

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