Food And agriculture Organisation Country Programming Framework for Botswana



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7 CPF MANAGEMENT ARRANGEMENTS


The management of CPF will be coordinated from the National Coordinator’s office in the Ministry of Agriculture. This coordination will enable alignment to both National Development Plan (NDP 10) and Millennium Development Goals. The Coordinator will report to both the Ministry and FAO country representation. CPF priority area activities being implemented by district development teams, regional bodies, government programmes and agencies will be overseen by the coordinator and closely followed by both Non-Governmental Organizations and public & private media for relevance. FAO country representation staff will make sure that the necessary and required expertise for any form of training is sourced locally, regionally and internationally including from FAO structures if needed.

8. COMMUNICATION STRATEGY


The purpose of the communication strategy is to contribute to the successful implementation of the CPF with the right communication delivered to the right audiences at the right time. The main objectives of the strategy are:

  • Leadership advocacy – provide information to enable major stakeholders to be advocates of the CPF

  • Build synergy of the CPT team by providing communication that helps build the team’s effectiveness.

  • Stakeholder awareness – create awareness and understanding of the CPF, its impacts and implications

  • Enrol stakeholders – generate stakeholder interest and buy-in so that they feel involved and have an opportunity to give feedback; and

  • Manage expectations by reinforcing the scope of the project realistically

The key strategies

  • Be tailored according to needs analysis

  • Be designed using fact-based information and delivered openly and regularly

  • Contain consistent core messages

  • Continually reinforce the business reasons for the CPF development

  • Consistently ask for feedback and involvement, and acknowledge the same

  • Evaluate at pre-determined points to ensure message is understood

  • Pursued at involvement activities (focus groups, workshops, etc)

  • Consistently consult with corporate communications through various phases of the CPF process to ensure communications related decisions meet with corporate approval and fit within organisational protocols and standards.

The delivery mechanisms of the CPF include the following:

  • Presentations at pre-scheduled meetings

  • Focus group discussions

  • UN Botswana ADCOM Newsletter

  • E-mail memos

  • Workshops

9 CPF MONITORING AND EVALUATION (M&E)


Monitoring and evaluation will constitute an integral part of all FAO programmes and will follow current best practice as outlined in FAO guidelines. The M&E plan ensures accountability, transparency and monitoring progress and achievements of results against outcomes and related outputs. It is also instrumental in building the capacity of partners to monitor progress towards the achievement of planned objectives, to harmonise data collection systems and analysis tools and improve result disseminations.
In monitoring progress, the indicators formulated in the log frame (Annex 1) showing priority areas, together with their respective means of verification and coverage will be used to measure progress at the outcome/output level.

Key elements of the monitoring and evaluation framework will entail the following:



  • Monitoring and evaluation of key processes and selected outcome indicators will ensure that comprehensive monitoring information is available to facilitate informed decision making by field staff and for reporting purposes.

  • Based on monthly monitoring, quarterly reports will be prepared and shared with donors and government partners. The quarterly reports will provide updates and analysis of progress made by programmes. The reports will also contain information on obstacles and challenges encountered and summary lessons learned.

  • Annual reviews will be conducted jointly by FAO and Government teams. Such reviews will include a summary of quarterly progress reports and visits to selected communities and associated meetings with government and other relevant stakeholders.

  • Specific outcome reviews will be undertaken during the life of the project to address strategic issues that may arise during the course of programme implementation. Specific outcome reviews may include more detailed reviews of potentially interesting outcome indicators for better understanding of obstacles and challenges.



Annex 1: Log frame of CPF priority areas for Botswana

Priority Area 1: Poverty Reduction and Improved Food and Nutrition Security

National sector priority: Enhanced national and district capacity to support inclusive community driven development, technical and institutional capacity to develop, implement and monitor inclusive development policies and strategies is strengthened in key ministries and the institutional and regulatory environment for inclusive trade and private sector development is strengthened

UNDAF Output 2: Diversified economy whose growth is rapid, inclusive, sustainable and generates decent employment opportunities by 2017

Results

Indicators

Baseline

Targets

Means of verification

Assumptions

Outcome 1 Technical and institutional capacity to develop, implement and monitor inclusive development policies and strategies is strengthened in key ministries


Number of trained officers

Number of pro-poor agricultural programmes in place
Currently poverty related programmes in MoA are monitored by extension officers who lack skills in programme management

Agricultural sector poverty reduction strategy developed by 2015

Ministerial annual reports

Poverty monitoring report

  • Budget available; political will and officers available for training.

Output 1: Enhanced technical capacity of MoA to manage the agricultural aspect of implementation NSPR

  • Number of trained officers monitoring and overseeing the implementation of agricultural poverty reduction programmes

There are no poverty reports produced by MoA

a) Six agricultural coordinators trained to monitor and oversee agricultural poverty reduction programmes by end of 2015

b) Revised NSPR addressing agricultural sector gaps by 2015
Ministerial Annual Reports; minutes of meetings; implementation reports and agricultural district reports

  • Budget available; political will and officers available for training

Output 2 Poverty reduction agenda included in district agricultural development plans

  • Number of district development plans with agricultural poverty reduction chapters

RNPR (2003), RNFS (2000); RNPRD (2002); PES (2009)

All six agricultural districts having a poverty reduction chapter in their DDPs by 2017

  • District Development Plans (DDPs) review reports

  • Budget available

Outcome 2: Food availability

  • Reduction in number of people who are food insecure

There are many people who rely on Government food baskets

A 50% reduction in the number people who are food insecure by 2017

  • Reports on prevalence of malnutrition

  • Political will

Output 2.1 Improved response to food and agricultural emergencies

  • Food and agricultural emergencies not resulting in chronic food insecurity for most of the vulnerable groups

There is no contingency plan for food and agricultural emergencies

Contingency Plan for Food and Agricultural emergencies document completed by 2017

  • Ministerial Annual Reports

  • Budget available

Output 2.2 Increased use of early warning systems to improve preparedness for effective response to food deficits

  • Reduced impact of natural emergencies on food production and availability.

There is a lot of reliance on Government for drought and emergency relief

Reduced reliance on Government for drought and emergency relief by 2017

  • Ministerial Reports

  • Budget, technical expertise available



Priority Area 2 Enhanced Environmental sustainability and adoption of climate change adaptation and mitigation technologies

National sector priority: Inclusive policy and institutional environment for sustainable natural resources management; enhanced capacity of communities for natural and ecosystems management and benefit distribution and enhanced capacity for climate change adaptation and mitigation.

UNDAF Output 4.1: By 2016, the rural poor, especially women enjoy greater benefits from the environment and natural ecosystems

Results

Indicators

Baseline

Targets

Means of verification

Assumptions

Outcome 2.1 Farmers adopt improved management, utilisation and conservation of environment and natural ecosystems

  • No. of farmers adopting sustainable agricultural management systems.

  • % of farmers aware of prohibited agro-chemicals




Farmers continue to use inappropriate and traditional farming methods

Farmers use any chemicals they find
A good proportion of farmers use MoA recommended technologies by 2017;

50% aware farmers aware of approved and recommended agrochemicals by 2017
Annual Agricultural Survey Reports;

Natural Resources Monitoring reports

  • Packaged recommended technologies; Extension support available

  • Availability of recommended agrochemicals

Output 2.1.1 Farmers adopting appropriate tillage systems

  • Number of farmers adopting appropriate tillage systems




Farmers continue to use conventional tillage systems

10% of farmers using appropriate tillage systems by 2017

District Annual Agricultural reports; Annual Agricultural Survey Reports; Natural Resources Monitoring reports

  • Budget; farmers willing to change

Output 2.1.2 Government signs UN conventions and develops adaptation and mitigation strategies

  • No. of conventions signed and number of strategies developed




Government has not signed all the protocols

Government signs all UN climate change conventions and develop at least two adaptation and mitigation strategies by 2017

Ministerial Annual reports

  • Budget available and political will.



Priority Area 3: Reduction in social inequality through gender sensitive programming and women’s empowerment

National sector priority: Reduced gender based violence, youth and women have increased equitable access and control of resources and protective and supportive environment for children in place, with reduced child labour, abuse, neglect, discrimination

UNDAF Output 5: Increased child, youth and women empowerment and participation at all levels by 2016

Results

Indicators

Baseline

Targets

Means of verification

Assumptions

Outcome 3.1 Strengthen institutional capacities for women social empowerment

  • Elevation of gender department into a Ministry

  • Number of active advocacy women groups




No ministry of gender

Department of Gender elevated to ministry status by 2017

  • Government Gazette

  • Newspapers and NGO reports

  • Government has the will to enact constitutional changes

  • Funding available for the formation of advocacy groups

Output 3.1.1 Inclusion of women in mainstream jobs




There are still jobs that are predominately held by men

Women constitute at least 30% of jobs previously held by men; workshops on gender awareness in all agricultural districts by 2017

  • Employment statistics

  • Ministry reports

  • Political will and men accept gender equality, budget available.

Output 3.1.2 Agricultural and rural development policies with child labour concerns mainstreamed

  • Level of awareness of child labour concerns in agricultural and development policies and programmes

Current agricultural policies and programmes do not have child labour concerns

Workshops on child labour concerns in all the agricultural districts by 2017

  • Ministry reports

  • Budget available

Output 3.1.3 Gender based information published regularly

  • Frequency of gender based publications

Level of awareness on social institutions is low

Increase level awareness on gender issues by 2017

Ministry reports; private media

  • Budget available

Annex 2: CPF Action Plans

Priority Area 1

Responsible and other concerned FAO units

Year 1

Year 2

Year 3

Year 4

Year 5

Outcome 1.1 Technical and institutional capacity to develop, implement and monitor inclusive development policies and strategies is strengthened in key ministries



















Output 1.1.1: Enhanced technical capacity of MoA to manage the agricultural aspect of implementation NSPR

Policy capacity needs assessment, FAO train trainers

x

x

x

x

x

Output 1.1.2 Poverty reduction agenda included in district agricultural development plans

District Development Teams

x

x

x







Outcome 1.2: Food availability



















Output 1.2.1 Improved response to food and agricultural emergencies

MoA, FAO technical department

x

x

x

x

x

Output 1.2.2 Increased use of early warning systems to improve preparedness for effective response to food deficits

SADC, MoA, FAO

x

x

x

x

x

Priority Area 2



















Outcome 2.1 Farmers adopt improved management, utilisation and conservation of environment and natural ecosystems



















Output 2.1.1 Farmers adopting appropriate tillage systems

Department of Crop Production; NAMPAAD

x

x

x

x

x

Output 2.1.2 Government signs UN conventions and develops adaptation and mitigation strategies

GoB

x

x

x







Priority area 3



















Outcome 3.1 Strengthen institutional capacities for women social empowerment



















Output 3.1.1 Inclusion of women in mainstream jobs

Ministry of Labour and Home Affairs – Department of Gender




x

x

x

x

Output 3.1.2 Agricultural and rural development policies with child labour concerns mainstreamed

Ministry of Labour and Home Affairs – Department of Gender, MoA




x

x

x

x

Output 3.1.3 Gender based information published regularly

Information and Broadcasting and private media

x

x

x

x

x


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