For official use

Project Procurement Strategy for Development (PPSD) and Procurement Plan: The preparation of PPSD by the implementing agency is final, taking into account the nature and volume of procurement, prevailing market conditions, activity level risks. Concurrently, based on the project details and strategy laid out in the PPSD, CPTU prepared a draft procurement plan for initial 18 months as well as the Technical Assistance Project Proposal (TAPP) required for GoB’s internal processing. The Procurement Plan will be updated at least annually. For each contract to be financed under the project, the different selection methods for procurement, market approach, contracting arrangement, estimated costs, prior review requirements and time frame is agreed between the implementing agencies and the Bank in the Procurement Plan;

2. Introducing STEP system: Systematic Tracking of Exchanges in Procurement (STEP) is introduced to prepare and manage procurement plan and procurement transactions under the project. The procurement plan will be updated semi-annually (or as required) using STEP system which will help both Agency and The Bank monitor performance, manage and store related documentation for all steps in a procurement activity;

3. Bid/Proposal Evaluation Committee: The implementing agencies will ensure that the bid/proposal evaluation committees have necessary expertise depending on the type of contract and are formed in a manner acceptable to the Bank with its prior concurrence, including any alterations in composition;

4. Electronic Government Procurement (e-GP): Request for Bids (Open-National) contracts will use the e-GP system of the country for national competitive bidding (NCB);

5. Procurement consultant: To partly mitigate procurement associated risks, a full time procurement consultant will assist CPTU in conducting its procurement. Similarly, LGED will have one part-time consultant to assist them. The procurement consultant(s) will be mandatory member in bid/proposal evaluation committee.

6. Integrated fiduciary reviews/procurement post reviews: Each year the Bank will carry out integrated fiduciary/procurement post reviews of a sample of contracts selected depending on the associated risks; and;

7. Due-diligence measures (others): Other measures include: (a) all bid evaluation reports will include verification of recommended bidders’ post-qualification information; (b) make bidders aware about fraud and corruption issues through letters and at pre-bidding/proposal meetings, as applicable; (c) preserve records and all documents regarding procurement (including correspondences with the potential bidders as well as complaints/clarification requests) to facilitate smooth post procurement reviews; and (d) publish contract award information at the Central Procurement Technical Unit (CPTU) and the respective agencies website within two weeks of contract award (and in UNDB online for international contracts.

1. 
   International consultancy packages (IT/e-GP): CPTU will have at least one international technical expert in the proposal evaluation committee for all international consultancy packages relating to e-GP/IT; and
   
2. 
   Additional due diligence for local agent/sub-contractors/sub-consultants: Implementing agency will undertake extra due diligence on the local agents and sub-contractors/sub-consultants including declaring their commissions. In addition, provision will be made in the bidding documents requiring the bidder to specifically mention the nature of tasks that such local agent will perform during the procurement process and contract execution.
   

24. Selection methods for procurement of goods, non-consultancy services: Except as otherwise agreed in the Procurement Plan, goods and non-consulting services may be procured on the basis of Request for Bids (RFB: Open-International) procurement method. As allowed in the Bank’s Procurement Regulations, other selection methods, market approach, and contract arrangement will be agreed in the Procurement Plan on a case to case basis.

25. Selection methods of procurement of consultants’ services: The Procurement Plan will specify the selection method, market approach (International/National, Open/Limited/Direct) and contract modality for each of the selection of consultant following the Bank’s Procurement Regulations.

26. Use of Standard Procurement Documents: For all procurements under the project, the Bank’s Standard Procurement Documents shall be used unless otherwise other documents is specifically agreed with the Bank. For example, model tender documents (MTD) agreed with the Bank (Open- National).

32. E-waste applies to consumer and business electronic equipment that is near or at the end of its useful life. These products can contain heavy metals like cadmium, lead, copper, and chromium that are toxic and can contaminate the environment. If e-waste is not recycled and disposed of in an environmentally prudent manner, it can pose serious threats to both human health and the environment.

33. Examples of electronic waste include, but not limited to:

1. 
   TVs, computer monitors, printers, scanners, keyboards, mice, cables, circuit boards, lamps, clocks, flashlight, calculators, phones, answering machines, digital/video cameras, radios, VCRs, DVD players, MP3 and CD players;
   
2. 
   Kitchen equipment (toasters, coffee makers, microwave ovens);
   
3. 
   Broken computer monitors, television tubes (CRTs); and
   
4. 
   Computer Servers.
   

34. Current Practice in Bangladesh: There is no secure landfill in Bangladesh for hazardous waste disposal. The current practice is the e-wastes are sold to the informal scrap collectors who buys e-waste directly from the generators. The informal scrap collectors either sells it to the second hand market, repairs and sells it again to consumers or secondhand shops, or sells them to the bulk collectors and manual dismantlers. Once they are dismantled, the different components are sent to different places around Dhaka for further processing, recycling and smelting activities. At the next step the precious and special metals are extracted from the component. The manual dismantling and recycling stages include processes like open burning and acid treatment.

1. 
   E-Waste will not be disposed in the trash or recycling bins.
   
2. 
   The e-waste cannot be sold directly to informal scrap collectors. The bidders will provide an e-waste Management Plan which details arrangements for the collection, transport, storage and disposal of the wastes which needs to be endorsed by the Bank.
   
3. 
   Lifting and moving equipment needs to be undertaken with care so as to avoid personal and environmental harm. Key principles include:
   

1. 
   Use proper lifting techniques to avoid back injuries
   
2. 
   equipment casings can be brittle and break easily; they should be handled carefully to avoid an acid or metal contact
   
3. 
   Make sure that the equipment is properly secured and upright in the vehicle
   
4. 
   If an equipment shows signs of damage to the terminals, case or cover, replace it with a new one before handling or transferring for disposal.
   

4. 
   If reuse of equipment is not chosen or possible, proper Personal Protection Equipment (PPE) will be used for dismantling and recycling. Open burning will be avoided. Safe incinerator will be used for burning.
   
5. 
   Acid treatment for recycling will be carried out in a controlled environment.
   
6. 
   Some empty equipment cases like for battery cases must be disposed of carefully because they can still contain significant amounts of lead. The empty cases should then be wrapped in heavy duty plastic or encapsulated with concrete before disposal and can be disposed in the sanitary landfills with the permission from DoE. Without DoE’s permission those will not be disposed in the sanitary landfills. The concrete and plastic serves the purpose of ensuring that lead will not leach out and become mobile in landfill leachate, thus reducing the environmental risk.
   

39. A robust framework for project monitoring and evaluation (M&E) will be put in place. Project outcomes/results will be measured using the result framework indicators, both at the PDO and intermediate outcome level. For M&E, the CPTU will use the technical support of a team of consultant (firm) who has proven track record of conducting independent M&E work. While a substantial part of the data will be obtained from the e-GP system, the other data concerning professionalization, capacity development, citizen engagement will need to be collected from the field. The consultant will prepare semi-annual reports on the overall project M&E including progress on the results indicators for review by the Bank. Results monitoring in DIMAPPP covers: (i) procurement performance at the SPSOs; (ii) capacity development by the NSPSOs; (iii) e-contract management by the PSPSOs; (iv) development project implementation monitoring by IMED; and (v) citizens monitoring of public procurement at the designated areas. Impact evaluation features are also likely to be built-in as part of the M&E framework to register the impact of e-GP system (e-tender, e-contract management, geo-tagging facility), citizen engagement and open contracting. A collaboration in between CPTU and academia will work together to build the M&E framework including necessary provisions for impact evaluation.

1. A robust strategic framework and approach for implementation support plan (ISP) has been developed based on the nature and type of risks as derived from SORT that might occur during the implementation of the project. Following are the key elements of the strategy: (i) Bank’s multi-sectoral task team with appropriate skill mix required to carry out the project due diligence and provide technical advice to the client; (ii) availability of qualified staff within the Bank(and need to rely on consultants), demand and work load of each task team member; (iii) quality and on-time technical and fiduciary review including joint visits and assessments to cross-reference physical progress, payments to contractors/consultants, disbursement; (iv) specific actions/inputs needed to monitor implementation of mitigation measures identified through the risk assessment process; (v) inputs needed to monitor project performance and evaluate results; (vi) role of other stakeholders including development partners in supporting project implementation; (vii) direct opportunities and inputs to interact with project beneficiaries.