Guidelines for Delivering as One in ict at the Country Level
IV. Membership, Appointments & Responsibilities
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| IV. Membership, Appointments & Responsibilities Membership 8. The Group is open to all agencies that participate in the CEB ICT Network. Agencies with a substantial field presence are encouraged to actively participate. Annex I contains the current membership. 9. The CEB Senior Advisor on Information Management Policy Coordinator (or the appropriate inter-agency ICT advisor from the CEB) shall participate ex-officio in the Group and provide a system- wide ICT perspective to the discussions. 10. A representative of the UNDG Development Operations Coordination Office shall participate ex- officio in the Group and provide abroad business requirements perspective to the discussions. Appointments 11. Agencies shall nominate representatives to the Group based on their responsibility for supporting country-office ICT operations. Agencies may appoint up to three participants. Representatives should have experience in country-level ICT infrastructure architecture and operation and in the analysis and design of business systems. 12. The Chair of the Group shall be selected by its members. The Chair will serve a one year term with the possibility of renewal for one additional year upon agreement of the membership. 13. The Group shall practice agency rotation in its selection of the Chair i.e. each agency participating in the Group shall be expected to serve at least one year term before any other agency is asked to assume the Chair fora subsequent turn. Responsibilities of the Chair 14. The Group chair performs the following actions ICT Reference Group Guidelines for DaO in ICT at the Country Level Page 27 of 59 a. Coordinate the organization of regular and exceptional meetings, including preparation of the draft agenda, coordination of meeting logistics, meeting record keeping and circulation and validation of meeting reports. b. Represent the group to the ICT Network, including presenting the activities of the group as a standing item on the ICT Network meeting agenda as well as escalating issues to the ICT Network as necessary. c. Represents the Group to the UNDG, including presenting the activities of the Group as requested. d. The agency represented by the Chair shall arrange to provide secretariat support to the Group. Responsibilities of the members 15. The Group members act in an advisory capacity. Member agencies are expected to participate regularly in meetings and followup in a satisfactory manner with any assigned and agreed-upon tasks. 16. Members will convey to the ICT governing bodies of their respective agencies any recommendations of the Group and represent their agencies to the Group in a manner commensurate with the agency’s ICT governing body’s instructions. 17. Members will refer to their agencies ICT governing body any substantive matters including coordination with other agencies, NGOs, or other entities. The Group, in its advisory capacity, will not commit agencies to any activity that the agencies governing bodies have not explicitly agreed to. Download 0.67 Mb. Share with your friends:
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