Instructions for use 6 cemp distribution List 8
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- A. Assumptions
- B. Expenditure of Funds
V. FINANCIAL MANAGEMENTIt is the intent of this policy to provide guidance for basic financial management to all departments and agencies responding under the provisions of the plan. Additionally, to ensure those funds are provided expeditiously and those financial operations are conducted in accordance with appropriate Levy County policies, regulations and standards. A. Assumptions1. Due to the nature of most emergency situations, finance operations will often be carried out with compressed time frames and other pressures, necessitating the use of non-routine procedures. This, in no way, lessens the requirements of sound financial management and accountability. 2. A Presidential disaster or emergency declaration will permit funding from the Federal Disaster Relief Fund under the provisions of the Stafford Act in addition to the financial resources initiated at the local and state levels. B. Expenditure of FundsTimely financial support of any extensive response activity could be crucial to saving lives and property. While innovative means of procurement may be called for during times of emergencies, it is still mandatory that good accounting principles and practices be employed in order to safeguard the use of public funds from the potential of fraud, waste and abuse. 1. In concert with federal guidelines, officials of the primary and support agencies will give approval for expenditure of funds for response operations. Each agency is responsible for establishing effective administrative controls of funds and segregation of duties for proper internal controls, and to ensure that actions taken and costs incurred are consistent with the missions identified in this plan. 2. Extreme care and attention to detail must be taken throughout the emergency response period to maintain logs, formal records and file copies of all expenditures (including personnel time sheets) in order to provide clear and reasonable accountability and justification for future reimbursement requests. Reimbursement is NOT an automatic "given," so, as much deliberative prudence as time and circumstances allow should be used. 3. The Levy County Clerk of the Court is the county comptroller and Financial Management Officer for Levy County. The Clerk maintains procedures for disaster related financial transactions, accounting, grants management, payroll, etc. All records relating to the allocation and disbursement of funds pertaining to activities and elements covered in this plan are maintained, as applicable, in compliance with:
4. The preservation of vital records for the continuation of government will be the responsibility of the Department Heads and Constitutional Officers. 5. The Levy County Clerk of the Court is responsible for implementing, maintaining and tracking all financial projects and matters during and after a disaster. 6. Funding sources for day to day emergency management activities and operations are available and include the following:
7. The Clerk of the Court will provide financial management training to the appropriate staff who will be involved in any disaster response and recovery effort in Levy County. The municipal financial directors will be responsible for their municipal financial matters. 8. Mutual Aid Requests The Statewide Mutual Aid Agreement allows “Participating Parties” (the Florida Division of Emergency Management and all special districts, educational districts, and other local and regional governments that have signed the Agreement) to request assistance (oral or written) for a major or catastrophic disaster. If a Participating Party has no other mutual aid agreement that covers a minor disaster, it may also invoke assistance under the Statewide Mutual Aid Agreement. In accordance with Chapter 252, Part III, Florida Statutes, Florida has also adopted the Emergency Management Assistance Compact and Memoranda of Understanding with other states and private organizations. These agreements provide mechanisms to obtain additional resources. Levy County is a signatory to the Statewide Mutual Aid Agreement (SMAA) and all requests for assistance, or response to requests for assistance, will be coordinated through this agreement. Florida Statute provides the County the authority to use any equipment or facility while under a local state of emergency (F.S. 252.38(3) (a) (5) (g)). The receiving party will be sent a cost estimate for the requested resources prior to deployment. The Clerk of the Court will ensure the billing of the receiving party is completed and secured according to the stipulations of the mutual aid agreement being invoked, i.e. SMAA. When the county is the requesting party, the Clerk of the Court will determine the funding source to initially secure the resources. This will include:
The Clerk will prepare the documentation necessary to bill the receiving party for the mutual aid support provided by any county agency. This will include equipment rates, labor/overtime costs, and transportation costs. Such costs will be initially generated by the agency supplying the resources, and given to the Clerk’s office, who will prepare the documentation necessary to request the reimbursement from the receiving party. The Clerk will ensure eligible costs for mutual aid activities will eventually be requested through the Public Assistance Program. The Clerk will ensure all documentation required by the SMAA, and the Public Assistance Program will be maintained, especially for those things reimbursable under the Public Assistance Program. The Clerk of the Court will ensure the billing of the receiving party is completed and secured according to the stipulations of the mutual aid agreement being invoked, i.e. SMAA. The SMAA lays out the requirements for documentation. In making a resource request, the Emergency Services Department will complete the resource request form, fax it to the FDEM and notify the County Liaison Desk of the request by telephone. When the State Emergency Operations Center is activated, the Emergency Management Department will also utilize the current state resource management system. In making a resource request, the Levy County Emergency Management will submit its request into the EM Constellation system. Once the request has been forwarded on to the State Emergency Operations Center from the County, it is initally processed by the County Liaison Desk, who verifies the information. From there, it is forwarded to the State Operations Section Branch for tasking to the appropriate Emergency Support Function. If the Emergency Support Function can meet the provisions of the request, resources are forwarded to the County. If the Emergency Support Function cannot provide the requested resources, it is then forwarded to the State Logistics Section, who will work with either private vendors or through the Emergency Management Assistance Compact (EMAC) to secure the resources. If the resources are identified from private sources, the vendor information is given to the County Emergency Operations Center to contact. In accordance with Sections 252.35, 252.37, and 252.60, Florida Statutes, the Division of Emergency Management and all county jurisdictions of the State are authorized to participate in cooperative relationships to accept services, equipment, supplies, materials, or funds for emergency management efforts. The Division of Emergency Management may assign the right to accept such services, equipment, supplies, materials, or funds to any appropriate local governing body or agency. Directory: files files -> Answer True False 2 points Question 2 files -> Integer programming and game theory files -> 4 Integer Programming files -> Bpa vehicle Window Repair Scenario #1 task: Procure vehicle window relacement. Objective files -> Pop Warner History files -> North Carolina Inclusion Initiative Mapping Where Children with ieps are Being Served Purpose files -> Fall 2013 Spring 2014 Program Data: Standard 1 Exhibit 4d files -> Hanban – asia society confucius classrooms network 2010 request for proposal files -> Northern England’s set-jetting locations Download 1.83 Mb. Share with your friends:
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