Instructions for use 6 cemp distribution List 8
I. Human Services/Individual Assistance
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- SERT DRC coordinator
- Workers for the DRC will be contacted
- 2. The County DRC Coordinator
- FEMA/State Recovery Center Manager and Support Staff
- U.S. Farmers Home Administration and Florida Dept. Of Agriculture and Consumer Services
- Salvation Army
- National Flood Insurance Program
- Internal Revenue Service
- 5. Unmet Needs Coordination
I. Human Services/Individual Assistance1. Disaster Recovery Center (DRC) Tele-registration is the planned primary mechanism for the registration of affected citizens and persons impacted by a disaster. A Disaster Recovery Center may be established in the immediate area to provide immediate “one-stop shopping” for information and tele-registration. The Emergency Management Director will work closely with the ESF’s to ensure the selected facilities or locations are capable of supporting DRC operations for extended periods. It is anticipated that the Center will be located close to the impacted area. The concept is to have only one center open. Possible locations for a DRC will be coordinated with the County Chamber of Commerce and other property management interests. The EM Director will discuss with the SERT DRC coordinator, and request through EM Constellation, the establishment of a DRC to the State EOC. Services provided at the DRC will include teleregistration for IA programs, mitigation advice, and a limited number of county services to include permitting. The location will be determined depending on the disaster. The DRC Coordinator will provide the state and federal agencies with a list of locations identified in the pre-event planning stage and that have been inspected by preliminary damage assessment teams and found safe. The DRC Coordinator will ensure Memoranda of Understanding are completed for each non-county facility selected for use as a DRC. The county may provide tables, chairs, and whatever furniture may be needed, if not provided by FEMA and the State. Once DRC sites have been confirmed, the locations will be released to the PIO at the JIC, where a coordinated press release will be provided to all available media sources indicating the DRC location(s). FEMA has established the following guidelines for determining if a building is suitable for use as a Recovery Center. Minimum of 5,000 sq. ft. of floor space Waiting area capable of accommodating 100 persons Access for the disabled Separate parking areas for child care, crisis counseling, and first aid Adequate parking Located near public transportation systems Adequate utilities and communications Adequate rest rooms and janitorial services. Workers for the DRC will be contacted via telephones, pagers and cell phones if available. A pre-event briefing if possible will include directions to DRC workers as anticipated. If normal contact methods are unavailable or in risk of interruption, to make contact with DRC workers back up measures will be automatically implemented. 2. The County DRC Coordinator The County DRC Coordinator will be appointed by the Emergency Management Director, and will work closely with the DRC support groups in ESF-2 (Communications), ESF 3 (Public Works), ESF-6 (Mass Care), ESF-7 (Resource Support) and ESF-16 (Law Enforcement) to ensure each DRC has the necessary utilities, supplies and materials to conduct operations. Once DRC sites and locations have been confirmed, county, state and federal PIO’s will prepare a coordinated press release to advise persons affected by the disaster of the location of DRC’s, assistance available through the DRC’s, and any documentation they may require to support their claims for assistance. a. Staffing – DRC’s will be staffed with representatives from appropriate federal, state and county agencies, private relief organizations and other organizations capable of providing disaster related information to individuals and businesses. Recovery Center staffing includes representatives from the organizations listed below. Additional agencies and staff may be located at the Recovery Center as required. b. FEMA/State Recovery Center Manager and Support Staff -- responsible for the overall management of the DRC. c. Florida Agency for Workforce Innovation provides assistance and information to disaster victims about unemployment compensation and disaster unemployment assistance. d. U.S. Farmers Home Administration and Florida Dept. Of Agriculture and Consumer Services provides assistance and information to disaster victims about low interest disaster loans that cover agricultural and farm losses. e. U.S. Small Business Administration – provides assistance and information to disaster victims about low interest disaster loans for homeowners and business owners. f. American Red Cross -- provides assistance and information about resources available through the American Red Cross. g. Salvation Army -- provides assistance and information about assistance available through the Salvation Army. h. Crisis Counselors -- provides professional counseling services to help relieve mental health problems caused or aggravated by the disaster event. i. Florida Dept Of Financial Services – provides assistance and information about resolving insurance claims and banking problems. j. Florida Dept. of Children & Families – provides assistance and information on the availability of regular and emergency food stamps and individual/family grants. k. National Flood Insurance Program -- assists in determining whether damaged properties are located within designated flood plains. l. Temporary housing staff (FEMA) – provides assistance and information about the availability of rental and mortgage assistance, and other housing programs. m. Internal Revenue Service -- provides assistance and information about how the disaster will affect their taxes. 3. Feeding Distribution Sites and Temporary Living Areas The Levy County School District serves as the primary coordinating agency for ESF-6 Mass Care and the Levy County Agriculture Extension Agency serves as the lead for ESF-11 Food and Water. The American Red Cross serves as a support agency to ESF-11. The American Red Cross (ARC) will coordinate with the Operations Officer for the placement of feeding, distribution and temporary living sites. The ARC will provide Emergency Management with copies of any Memoranda of Understanding for any site utilized that does not appear in the county database as a pre-approved location. In the event that local American Red Cross chapters cannot open a sufficient number of emergency shelters to house and accommodate the number of persons forced from their residences, ESF-6 Mass Care will coordinate the provision of additional emergency shelter for persons affected by the disaster with the aid of state and federal ESF’s. ESF-11 will also coordinate provisions for feeding disaster victims and emergency workers. They will work closely with their state and federal counterpart and other similar response organizations to establish fixed and mobile feeding kitchens and bulk distribution sites. Requests for bulk food, water and ice will be processed through ESF-11 Food and Water. ESF-11 will coordinate with its state and federal counterparts to locate a secure pre-packaged food and federal surplus commodities. ESF-11 will also locate and secure adequate supplies of water and purification units. ESF-11 will coordinate with ESF-7 Resource Support to locate and secure refrigerated trucks and boxcars for cold storage if required. 4. Emergency Housing The Levy County SHIP Coordinator will serve as the coordinating agency with their State counterpart to provide site(s) (existing homeowners’ property if available) /for emergency housing. The County will rely heavily on state and federal assistance for temporary or emergency housing. Refer to the Emergency Housing Plan for more information. 5. Unmet Needs Coordination During a long-term recovery phase all unmet needs will be forwarded to ESF-15, which is lead by the Levy County Agricultural Extension Agent, with assistance from the Emergency Management Director, and the American Red Cross. With assistance from the volunteer groups, ESF-15 will utilize existing lists of community service providers, local churches, community outreach programs and municipalities to fulfill all requests. This forms the Unmet Needs Committee, and will be active throughout the recovery process or until there are no additional unmet needs present in the County. Because of the dynamic nature of this group, an annually updated list of this Committee’s members and contact information is maintained by Levy County Emergency Management. Human Needs Assessment Teams, municipalities and local officials will meet to help identify unmet needs. These unmet needs will be given to ESF-15 to fulfill requests or forward for State assistance. The Unmet Needs Coordinator will be responsible for coordinating unmet needs committees, coordinating with CR/DRCs to identify and address unmet needs that surface in the County. With this information, the local providers will be contacted to see if the unmet need can be met. Training for ESF-15 members and local community groups will be scheduled during the first quarter of each fiscal year. Training may include emergency home repair, debris removal, and donation warehouse management, processing centers, crisis counseling and other needed assistance. 6. Community Relations The Levy County Emergency Management Director or designee will act as the County Community Response Coordinator. Trained volunteers will assist the Community Response Coordinator in this capacity. This team will function as the liaison with the FEMA/State Team. "CR activities will be prioritized as the needs are identified by the Unmet Needs Committee. Any life-safety issues will be prioritized first, followed by issues that can become problems without immediate attention given. This will include the elderly, handicapped, or other special needs groups. The various municipalities, Chamber of Commerce, ministerial associations and other civic organizations will be contacted to assist in assessing the community needs. In addition, ESF-8 lead and support agencies will be used to identify Special Needs or special concerns that need to be addressed. Special attention will be given to those listed on the Levy County Special Needs Registry, senior citizens (nursing homes, assisted living facilities). Other known geographic locations hosting special populations have been identified by the Unmet Needs Committee members, and will be prioritized for visitation post disaster.
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