Invitation for Bid Calact/mbta for Standard Floor and Low Floor Rural Duty Vehicles ifb no. 12-03 November 14, 2012
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- IB. 10.2 Pre-Bid Protests
- IB 10.3 Protests on the Recommended Award
- IB 10.4 Caltrans/FTA Review
- IB 11.1 Use of Bid Forms
IB 10.1 AddressAll protests must be addressed as follows: Agency Contact: Mr. Joe Meer For U.S. Mail, special delivery or hand delivery: Morongo Basin Transit Authority 62405 Verbena Road Joshua Tree, CA 92252 Protests not properly addressed to the address shown above may not be considered by the Agency. Copies of the Agency’s protest procedures and the protest provisions of FTA Circular 4220.1F or its successor may be obtained from Mr. Joe Meer, General Manager, Morongo Basin Transit Authority, 62405 Verbena Road, Joshua Tree, CA 92252, 760-366-2986. Bids shall be opened and a Notice of Award shall be issued by the Agency in accordance with the Agency’s protest procedures and the protest provisions of FTA Circular 4220.1F or its successor. IB. 10.2 Pre-Bid ProtestsPre-Bid protests are protests based upon the content of the solicitation documents. Three copies of Pre-Bid protests must be received by the Agency’s office no later than ten (10) calendar days after the IFB is first advertised. Protests shall be considered and either denied or sustained in part or in whole, in writing, in a manner that provides verification of receipt, prior to the Due Date for Bids. A written decision specifying the grounds for sustaining all or part of or denying the protest shall be transmitted to the protestor prior to the Due Date for Bids in a manner than provides verification of receipt prior to the Due Date for Bids. If the protest is sustained, the Bid Due Date may be postponed and an addendum issued to the solicitation documents or, at the sole discretion of the Agency, the solicitation may be canceled. If the protest is denied, Bids shall be received and opened on the scheduled date unless a protest is filed with FTA. See “FTA Review,” below. IB 10.3 Protests on the Recommended AwardAll bidders shall be notified of the recommended award. This notice shall be transmitted to each bidder at the address contained in its Bid form in a manner that provides verification of receipt. Any Bidder whose Bid has not lapsed may protest the recommended award on any ground not specified in “Pre-Bid Protests,” above. Three (3) copies of a full and complete written statement specifying in detail the grounds of the protest and the facts supporting the protest must be received by the Agency at the appropriate address in “Address,” above, no later than fifteen (15) calendar days after the date such notification is received. Prior to the issuing of the Notice of Award, a written decision stating the grounds for allowing or denying the protest shall be transmitted to the protestor and the bidder recommended for award in a manner that provides verification of receipt. IB 10.4 Caltrans/FTA ReviewAfter such administrative remedies have been exhausted, an interested party may file a protest with the Federal Transit Administration of the U.S. Department of Transportation’s designee, Caltrans Department of Mass Transportation pursuant to the procedures provided in the FTA C 4220.1F or its successor. Caltrans/FTA review is limited to the alleged failure of the Agency to have written protest procedures, the alleged failure of the Agency to follow those procedures, the alleged failure of the Agency to review a protest or the alleged violation of federal law or regulation. (Note: lead agency and the majority of the anticipated users of the contract are subrecipients of Caltrans). Preparation of Bids IB 11.1 Use of Bid FormsBidders are advised that the forms contained in this IFB are required to be used for submission of a Bid. IB 11.2 Alternate and Multiple Bids – Not UsedIB 11.3 Bid Format RequirementsBids shall be submitted in four separately sealed packages identified below. In this case, the contents of Package 1, Package 3 and Package 4 may be “combined” into a single package and can be placed in a single binder. Each package shall be marked as specified below and shall contain all of the bid documents for which the package is required to be marked and shall include no other documents. Package 2, Bid Price Forms, must be submitted separately in a marked sealed package and clearly marked as such. Package 1: Technical Bid Document Requirements CER 6.Letter of Transmittal CER 7.Acknowledgement of Addenda – CER 3 CER 8.Contractor Service and Parts Support Data – CER 4. In addition, the Bidder should include a description of support resources available for the proposed vehicles. Include an overview of available training, parts locations and availability, help lines and service assistance resources. CER 9.Vehicle Questionnaire – CER 8 CER 10.Manufacturing facilities plant layout including a narrative or list of the work being done at each station. CER 11.Warranty documents for optional extended warranty coverage as required in WR 1.1.7, Optional Extended Warranty CER 12.Quality Assurance Procedures Package 2: Bid Price Forms Each Bid Price shall be on the prescribed Bid form(s) and shall be for the entire Contract, including all items.
The selected Contractor shall be liable for payment of all local taxes applicable to the complete bus as delivered. The taxes will be shown and should add these amounts to the Bid price. Note: The State of California excludes certain items from Sales/Use tax. Bidders will be required to provide the value of these items on a separate Bid Form included with this solicitation. The selected Contractor will be required to “adjust” the sales/use tax appropriately. Package 3: Qualification Package Requirements
Package 4: Proprietary/Confidential Information Package Requirements The Bidder is directed to collect and submit any information it deems to be proprietary or confidential in nature in a separate marked and sealed package. If there is no confidential information, then the Bidder should include a statement to that effect. Subject package shall be submitted in accordance with the terms and conditions governing the submittal of bidder’s response to this IFB. Blanket-type identification by designating whole pages or sections as containing proprietary information, trade secrets or confidential commercial and financial information shall not ensure confidentiality. The specific proprietary information, trade secrets or confidential commercial and financial information must be clearly identified as such. The Bidder is advised that the Agency is public and as such may be subject to certain state and/or local Public Records Act provisions regarding the release of information concerning this IFB. If a request is received by the Agency for the release of Bidder’s propriety/confidential information, subject request shall be referred to the Bidder for review and consideration. If Bidder chooses to declare the information proprietary/confidential and withhold it from release, it shall defend and hold harmless the Agency from any legal action arising from such a declaration.
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