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Iterative process The ex-ante evaluation is an iterative process where the ex-ante evaluator provides

on-going commentary on the programme development. The ex-ante evaluator has also participated in most of the meetings of the Joint Programming Committee (JPC) and the Joint Programming Task Force (TF) as depicted in Table 2.2. The ex-ante process has till now included the events and outputs illustrated in Table 2.2. A detailed planned was developed to guide the work of the ex-ante process together with the JTS. The plan is not attached, but available on request.


Comments and reactions




The ex-ante evaluator has provided comments and suggestions to various parts of the programme development either in the form of notes or ex-ante report drafts. These have been presented to the JPC or the TF. Reactions to the ex-ante report part 1 (November 2013) were received from the JTS in April 2014 and reactions to the ex-ante report part 2 (March 2104) were received in April 20142. Both have been reflected in the present report to the extent possible.


Workshops In addition to this, the ex-ante evaluator has provided support to the preparation

and facilitation of the programming workshops in April 2013. The ex-ante evaluator has also prepared and carried out four workshops with the JTS in


2 Polish delegation


Rostock during the programing period. These have been used primarily for development of indicators and programme development issues.


Table 2.2 Ex-ante and SEA process 2012-2014


Event__Date_2012__Activity_or_output'>Event

Date 2012

Activity or output

Kick-off meeting

May

Concept notes and time planning

1st JPC meeting in Riga

June

Presentation of concept notes

2nd JPC meeting Lillestr0m

September

Presentation of draft strategic analysis

Submission of Analysis of strategic documents

October

Draft and final report

3rd JPC in Riga

November

Presentation of Analysis of strategic documents

Event




Activity or output

Submission of assessment on the draft priority descriptions 1, 6, 7 (not 11)

February

Three Assessment notes (Priorities 1-3)

2nd TF meeting in Berlin

March

Participation/process observation (no presentation of notes)

Training for workshop facilitation for the Thematic Programme Workshop (in Rostock -

March

Training of JTS Workshop Facilitator (Daniel D. de la Cour)

Thematic Programming Workshop April - Berlin (by WS facilitator)

April

Facilitation and support by Workshop Facilitator (Daniel D. de la Cour)

3rd TF in Berlin

May

Participation/process observation

4th JPC in Tallinn

June

Participation/process observation

Workshop on indicators (Rostock)

June

Workshop with JTS (including preparation of log frames)

Workshop on intervention logic (Rostock)

September

Workshop with JTS (including preparation of log frames)

4th TF in Berlin

October

Presentation of initial assessment and hand-outs

First draft of Ex-ante Report based on first programme draft

November

1st draft ex-ante report

Submission of SEA Scoping Report

November

SEA Scoping Report (Birgitte Martens)

5th JPC Tallinn

December

Presentation of the 1st draft ex-ante










Event

Date 2014

Activity or Output

Submission of draft environmental report (SEA)

January

Draft environmental report (for public consultations)

Survey of MC members and project lead partners

January

Input to assessment of administrative capacity in ex-ante report (part 2)

Submission of 1st draft ex-ante report (part 2)

March

1st draft ex-ante report (part 2)

Workshop - Rostock

March

Work with JTD om programme comments

5th TF in Berlin

March

Participation/process observation

6th TF in Berlin

April

Presentation of the draft ex-ante report 2nd part

Submission of final ex-ante report and final environmental report

May

Final ex-ante report, final environmental report, environmental statement

Participation in the JPC Warsaw

May

Presentation of final report


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