Kendriya vidyalaya sangathan gurgaon region
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- NOTICES FOR PRACTICE (WORD LIMIT 50)
- CLASSIFIED ADVERTISEMENTS
- Display Advertisements
- INVITATIONS AND REPLIES
- LETTER WRITING
- SOME USEFUL HINTS
Marking Scheme 1½ Marks for the content and 1½ Marks for expression, accuracy and coherence. Content With all the relevant details clearly written, without any grammatical , punctuation or spelling errors. Note : If you exceed the word limit by one or two words. ½ mark will be deducted. If you exceed the word limit by three or more words. 1 marks will be deducted. 1. You are the Principal of Bloom Public School, Mathura. Write a notice in not more than 50 words informing that admissions for the New Session have begun. Bloom Public School, Mathura ADMISSION NOTICE 10TH February, 20XX The admission for the new session shall begin from the first week of March. The prospectus and admission forms can be purchased from the school office from 15th March to 29th March, 20XX. The last date for the submission of the duly filled forms is 30th March, 20XX.
2 You are Rudra / Ria, the Secretary of Gen X Welfare Society, Babulvadi, Guwahati. Draft a notice for all the members of the society informing them to attend a meeting to discuss the issues related to the security of the residents of the society. Gen X Welfare Society Babulvadi, Guwahati NOTICE Meeting 20TH April, 20XX All the members of the Gen X Welfare Society, Babulvadi, Guwahati are informed that a meeting of the residents of the society has been scheduled for 25th April, 20XX at 3 pm at the community hall. You are requested to be present there on time.
Security issues of the residents of the society Rudra Secretary 3. You are Neeti, Secretary, Himachal Handicrafts Association. Write a notice regarding a Mega Sale to be organized on 1st and 2nd November on the occasion of Diwali in not more than 50 words. Himachal Handicrafts Association NOTICE
Mega Sale 27th October, 20XX The Himachal Handicrafts Association is organizing a Mega Sale on the occasion of Diwali on Saturday/ Sunday, 1st and 2nd November respectively from 10 am to 6 pm at Sector-17, Parade Ground Items available
Neeti
Secretary 4. You are Rohit / Rashi. As the Secretary of the Cultural Club of your school, you have organized a Cultural Evening as a thanks giving programme on the last day of your school . Write a notice for your school notice – board, giving necessary information about this event in not more than 50 words. Cultural Club HOLY CHILD ACADEMY, MANIPUR 5 Feb. 20XX NOTICE
THANKS GIVING CEREMONY The Cultural Club is organizing a thanks giving ceremony as per details given below : Date : 20th February 20XX Time : 6 pm onwards Venue: School Auditorium Cultural Programme and refreshment will follow. Please be in your seats by 5.50 P.M.Maintain decency and decorum. Rohit / Rashi Secretary NOTICES FOR PRACTICE (WORD LIMIT 50) 1. You are Scout Master / Guide Captain of K.R. Sagar Public School, Mysore. You have decided to send a troop of scouts and guides of your school to the jamboree to be held at Lucknow for a week. Draft a notice in not more than 50 words to be placed on the school notice board inviting the names of those scouts and guides who are interested to participate in the jamboree. Invent the necessary details. 2. Due to a sudden landslide and unfavourable weather, St. Francis School. Vasco has to be closed for a week. As principal of that school, draft a notice in not more than 50 words to be displayed at the school main gate notice board. 3. You are Secretary of Gymkhana Club, Madurai. Write a notice in not more than 50 words informing the members to attend an extraordinary meeting of the governing body. Include details like date, time venue, etc sign as Prabhu / Pratibha. 4. You are Srinivas / Srinidhi of D.P. Public School, Nagpur . As student Editor of your school magazine, draft a notice in not more than 50 words for your school notice board inviting articles / sketches from students of all classes. 5. You are Rohit / Ritu , Secretary, Welfare Association, ABC Colony, Chennai, Write a notice in not more than 50 words to be placed on the notice board informing the residents that there would be no water supply for two days in your colony due to major pipeline repair work. 6. You are the Secretary of your school Literary Association. Write a notice in not more than 50 words for your school notice board, giving details of the proposed inauguration of the Literary Association of your school. You are XYZ of Jain Vidyashram, Cuddalore. 7. As sports Secretary of G.D.g. Public School, Pune draft a notice in not more than 50 words for your school notice board informing the students about the sale of old sports goods of your school. You are Rohini / Rohit. 8. As Teacher Co-ordinator of the Quiz Club of AMM School, Pune, draft a notice in not more than 50 words informing students of the inter – class quiz, context asking them to register their names with the Secretary of the Club within a week. 9. As secretary of the Eco Club of St. Anne’s School, Ahmedabad, draft a notice in not more than 50 words informing the club members about the screening of Al Gore’s Film. ‘ Inconvenient Truth in the schools audio visual room. 10. You are secretary of the History Club of Vidya Mandir School. Draft a notice in not more than 50 words informing students of a proposed visit to some important historical sites in your city. Advertisements: (4 Marks / 50 words) An ADVERTISEMENT is a kind of public notice asking for or offering services or buying and selling property, goods etc. or providing information about missing persons, pets etc. There are two kinds of advertisements : 1 Classified 2. Commercial / Display.
You will come across classified advertisements in the columns of newspapers and magazines. The important features of a Classified Advertisement are
Content relevance 11/2 Mark Expression (Grammatical , Accuracy, Spellings suitable style & Selection of words 11/2 Marks
CLASSIFIED ADVERTISEMENTS
Kinds of Classified Advertisements 1. Situation / Vacant / Wanted 2. Lost and Found 3. Sales and Purchase 4. Accommodation wanted 5. Educational 6. Placement Services 7. To let 8. Tuition 9. Packers and movers 10. Kennel 11. Travels and Tours 12. Public Appeal. SAMPLES OF CLASSIFIED ADVERTISEMENT
SAMPLE-2
NECESSARY INFORMATION
Situation Vacant B & B Associates requires a customer care executive for their office in shahdara Delhi. Write an advertisement for the column Situation vacant of a local Daily.
You are Anurag/Aparna of 110.Swasthya Vihar, New Delhi and wish to let out a portion of your newly built house, Draft advertisement in not more than 50 words for publication in the “To Let’ coloumn of the Hindustan Times, giving all necessary details like location, Type of accommodation to be rented out, rent expected, contact address including telephone number etc.
Sale/Purchase You are Gaurav Gupta of Chandigarh, you have to go aboard immediately for a few years, you intend to sell a few household items of your house. Write an advertisement for the classified column sale ‘sale/purchase of a National daily.
Missing Person/Lost and Found A girl has been missing for seven days, Using the information given below in the input , write an advertisement for the classified column ‘Missing persons’ of a national daily in about 50 words. A 10 year old girl-120 cm in height- wheatish complexion- a scar on forehead-wearing pink frock and white sandals.
Educational Institutions Draft an advertisement on behalf of your institute which is shortly starting computer course of 3 months. Give necessary details about the features of the course and other details.
Other topics can be – To LET, Missing persons/PFT, animals, Travel and Tour. Display Advertisements Features
Remember details such as
Draft an advertisement to promote the sale of timeline watches.
You are the Manager of ABC Academy . Write out an advertisement to be published in a daily to attract students of classes X and XII for coaching for appearing in board exams. ABC ACADEMY CRACKING THE BOARDS IS A LOT SIMPLER NOW !
We offer
Hurry! Our next batch begins from June 5, 20XX SCO: 17, 18, Sector 22D, Chandigarh. Contact 0172-2556541, 097824134161
Questions for Practice 1. M/s. Metro Shirts have introduced their new summer range of men’s shirts and T-Shirts. Prepare an attractive advertisement for the range.
Let’s understand………. A poster is a written form of announcement on any matter of public interest.The main purpose of writing a poster is to catch people’s attention to make them aware of that particular issue for their support or action. It can at times be in the form of caution or warning as well. Posters can also be made for advertising different movies, announcing concerts of musicians, NGOs, various parties and their campaigns. The Poster that you are designing should have …………………….
Format of poster There is no particular format of a poster as such, Nevertheless, you can note a few important tips on how to write a poster.
MARKING SCHEME 2 Marks for the expression and 2 Marks for the content of the Poster. Expression means
Content means Correct format and expression containing all the value points. Delhi Police intends to warn people against unclaimed objects like briefcases, boxes, etc. lying at public place to avert bomb blasts. Design a poster on the same.
You are making an effort to spread the message of Communal Harmony, Design an attractive poster to be displayed in the school campus, word limit: 50 words.
Draft a poster on World Environment Day.
A POSTER ON WARNING AGAINST THE CHILD LABOUR IN THE CRACKER FACTORIES.
Exercise for Practices 1. Write a poster on ‘SAVE THE EARTH’ on behalf of the Pollution Board, Rajasthan State. 2. You are the Secretary, Red Cross, New Delhi, Get a suitable poster designed prompting the citizens to volunteer themselves for ‘BLOOD DONATION’ at various camps organized by the Red Cross in the city. 3. Design a poster for the Anti – Smokes ‘Day creating awareness among the general masses about the harms of smoking. 4. You are Rajeev Nanda, Secretary Welfare Assocation, Faridabad City , Design a suitable poster highlighting the EVILS OF DOWRY. 5. Akshay Jain of Jain Mahasabha, Karnal. Write out a poster on CRUELTY TO ANIMALS to create love and sympathy for animals in the general masses. 6. To create awareness among the people regarding the importance of rain water harvesting, prepare a poster about it to be displayed at an exhibition (Word limit 50 words). 7. Design an attractive and instructive poster on behalf of the Delhi Police to educate and warn the people against unclaimed stray articles like dolls, tiffin boxes or transistors lying in public places / trains / buses to avert bomb blasts. 8. Draft a poster for your library on the ‘Value of Books and Reading ‘ in your life today. You may use a visual to make it meaningful. 9. You are the Secretary of the Creative Arts of your school. Your club is organizing a ‘ On – the spot Painting Competition’ at the school campus on the coming Sunday . Prepare a graceful poster for the occasion. 10. Design a poster for ‘Science Exhibition’ You are going to organize in your school. INVITATIONS AND REPLIES (Formal and Informal) An invitation is a short compostion. Through an invitation we call our relatives, friends, clients and members of the public on occasions like engagements , marriages, births, deaths and celebrations of numerous types. An invitation boosts love, affection, affinity, cooperation and unity among individuals, families, communities and society as wide as covering a nation and even the world. It brings people in close contact. In the modern society, the scope of contact is worldwide, thanks to expansion of Information Technology (IT) WRITING FORMAL & INFORMAL INVITATIONS AND REPLIES There are two main types of letters of invitation: a) The formal letter b) The ordinary letter a) Characteristics of the Formal Letter
2. There is no counter signature 3. The address is written at the bottom without the date of writing. 4. The simple Present Tense is being used 5. The abbreviation R.S.V.P. (meaning ‘ please reply’) is inserted at the bottom. 6. The layout of the letter incorporates separate line: i) the name(s) of the person (s) given in the invitation : ii) the standard expression – request the pleasure of the company of ; iii) the reason; iv) the time and date of the event. b) Characteristics of the Ordinary (Informal ) Letter: 1. It is written in the First Person. 2. There is no inside address. 3. The salutation is ‘dear + name’ 4. The complimentary close is ‘ Yours sincerely’ 5. The date of writing is given without the year. 6. The writer’s address appears in the usual place. 7. Various tenses are used to suit the sense. 8. The letter does not seek a reply, but the last sentence anticipates some reply. Replies :
* Express your gratitutde in third person * Mention acceptance on report specifying valid reason.
* Mention acceptance or refusal specifying reason. * Use simple language.
FORMAL PERSONAL INVITATION Mr. & Mrs. Malhotra Request your esteemed presence at DINNER (On the occasion of their first wedding anniversary) On Sunday , 26th March,2011 at 8 p.m. At their residence 26 Malcha Marg, New Delhi
Example of 1 – 1 b (ii) FORMAL PERSONAL INVITATION – NOTE FORMAT
of their first wedding anniversary on Sunday 26th March, 2007at 7.30 p.m. at their new residence
New Delhi 5th March, 2011 Reply of Acceptance 23 March New Delhi Ms. Yana and Mr. Ashraf accept with pleasure the kind invitation of Mrs. Valsamma and Mr. Rajan Mohan for the Dinner on Sunday , June, 25, 20XX at their residence. Reply of Refusal 23 March New Delhi Ms. Yana and Mr. Ashraf thank Mrs. Valsamma and Mr. Rajan Mohan for invitation to the dinner on Sunday , June, 25, 20XX on the occasion of their first wedding anniversary.however they regret they will not be able to attend the dinner because of a prior engagement Acceptance (Formal) June 1, 20XX Mrs. And Mr. Julius Seymore have great pleasure in receiving the invitation from Dr. Kapoor for the work shop on ‘Child Care’ being held on June 156, 20XX at his clinic at B-9-UV, Keshav Puram, Delhi from 9 a.m. onwards. They confirm their presence with thanks. Refusal (Formal) D-2, Greater Kailash – 1, New Delhi June 2, 20XX Mrs. & Mr. V.K. Nair thank Mrs. And Mr. Bhatnagar for the invitation to the inauguration of their showroom ‘Regalia’ on Sunday , June 10, 20XX at 10 a.m. at B-2 , Pitampura, Delhi . However, they express their inability to be present on the occasion due to a prior engagement
The Nairs Informal Invitation
June 20, 20XX Dear Ashraf Would you like to join us with your family for dinner on Sunday, 25th June at 7 0’Clock at our residence ? We are organizing a small get – together on the occasion of our twenty – fifth wedding anniversary. Only close friends and relatives are invited. Hope to see you. With Warm regards Rajan Mohan Reply of Acceptance
New Delhi June 23, 20XX Dear Rajan Heartiest congratulations on your twenty – fifth wedding anniversary. It will give us much pleasure to join you for dinner on Sunday, June 25 at 7 o’clock. Thanks for thinking of us. Ashraf Example of 1-c FORMAL LETTER FORMAT (Invitation as Chief Guest0
Formal Letter Format (Invitation as Chief Guest) Principal Modern School Vasant Vihar New Delhi February 20, 2007 Mrs. Shiela Dixit Chief Minister Govt. of Delhi New Delhi Dear Sir Sub. : Invitation as Chief Guest I am pleased to inform you that our school will have its investiture ceremony on March 28, 2007 at 10 AM. I request you to be the Guest of Honour on the occasion. I hope you find time to come and encourage our children. Kindly confirm your availability at the earliest. Thanking you Yours sincerely (Principal) Example of I-2a INFORMAL PERSONAL INVITATION – LETTER FORMAT 26 Malkha Marg New Delhi March 6, 2007 Dear Mohit I am throwing a party on 26th March to celebrate my placement with NDTV. I am inviting our entire gang. Reach my place at 7.30 PM. We can all go to Barista from there. So see you on the 26th Yours sincerely Arjun
Example of II- 1a FORMAL REPLY TO INVITATION (ACCEPTANCE) – NOTE FORMAT Mr. & Mrs. Ahuja have pleasure in accepting the invitation of Mr. & Mrs. Malhotra to dinner on 26th March at 8 PM 6 Mall Road New Delhi March 20, 2007 Example of II – 1b FORMAL REPLY TO INVITATION (REGRET) – NOTE FORMAT Mr. & Mrs. Ahuja thank Mr. & Mrs. Malhotra for their invitation to dinner on 26th March at 8 PM But regret their inability to accept due to a prior engagement.
New Delhi March 20, 2007 Example of II – 2a FORMAL REPLY TO INVITATION (ACCEPTANCE) – LETTER FORMAT 15 Pancheel Encalve New Delhi
Example of II – 2b INFORMAL REPLY TO INVITATION (REGRET) – LETTER FORMAT 15, Pancheel Enclave New Delhi
Practice Questions :
LETTER WRITING Format for formal letter Sender’s Address …………………………………… …………………………………… ……………………………………
Addressee’s address …………………………………… …………………………………… ……………………………………
_______________________________________________________________________ _______________________________________________________________________
Name in capital letters Encl. : if any Remember to : 1. Leave a line after
2. Write the spelling of sincerely correctly. Remember that it begins with a small’s. 3. Write the subject clearly in just 6 words. Eg. Complaint about Whirlpool Washing Machines / Water Scarcity in Vasant Kunj etc. 4. Add Thanking you, only if a request has been made. 5. Mention in your letter any document enclosed with the letter. 6. If you know the person (the Principal), end the letter with ‘Yours sincerely’. If you do not know the person (editors, publishers etc.) end with ‘Yours faithfully’ or ‘Yours truly’ (Avoid using Yours respectfully, obediently etc.) Marks for letter writing are awarded on the following lines : Format : 2 marks Content : 2 marks Expression : 2 marks And
Accuracy
SOME USEFUL HINTS
SAMPLE LETTERS (Business Letters) 1. Enquiry You are Megha/Maya of class XII of t. Peter School, Pitampura, Delhi. Write a letter to the Manager of Book World, RK Puram, New Delhi inquiring about the availability of few books you need for your school library. Write a secretary of your school library. St. Peter’s School Pitampura Email : meghchandra@yahoo.com 17 October 20XX The Manager Book World RK Puram, New Delhi Directory: userfiles -> file file -> Title: Associate Professor file -> Chief Patron Shri Avinash Dikshit Commissioner Patron file -> Iccf congress, seixal, portugal 5th to 12th October 2002 file -> Wilkerson says ‘politics file -> The kiwanis club of greater columbus, georgia club history file -> Lot # Title file -> Policies, Operations, Procedures file -> Orinda Aquatics Welcomes Jon Howell Head Coach of Emory University Swimming & Diving file -> 1985 Toyota Tacoma, super swamper tires, open to offers; asking $4500. 00 Call 780-516-0907 Download 1.12 Mb. Share with your friends:
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