Louisiana state university health science center new orleans emergency medicine residency program policies to supplement lsuhsc house officer manual
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Educational StipendThe program has a Fund for the EM residents, which is managed by LSU. A total of $1,000.00 is allotted to each resident for conference expenses and medical texts aside from those that the program provides. You must obtain ADVANCED approval by Dr. DeBlieux to use these funds. The residency program will reimburse residents participating in conferences as presenters of case reports and research above the allotted $1,000.00. Meetings located outside of the continental U.S. are evaluated on a case-by-case basis. In order to obtain reimbursement for books, palm pilots, software and subscriptions, the original receipts must be turned in to the coordinator of the section of emergency medicine. This is different from the forms for travel and the travel reimbursement. Laptops and personal computers CANNOT be covered by the stipend. For travel expenses and conference fees reimbursement, the request MUST be made 1 month BEFORE the conference, NOT afterwards (or you may not be paid). Information that should accompany the request is the following: 1. Name and location of the conference. 2. Date of conference. 3. Registration Fee. 4 . Airfare. 5. Official brochure of conference. PLEASE NOTE: The amount of money that is reimbursed for travel expenses is determined by state regulations and may only partially cover airfare, food and lodging expenses. In order to receive money, residents must be in good standing and must not have any outstanding obligations to the residency program. All procedure logs, rotation evaluations, rotation study guide answers, remedial assignments, faculty resident meetings, etc. must be completed before checks can be issued. Travel Formshttps://intranet.lsuhsc.edu/forms/ Get the Prior Approval Request For Travel Form PDF format, and Travel Expense Voucher Form PDF format For air travel you need to pay with the LSU corporate credit card VISA Application Form for Corporate Travel Card PDF format
Residents have a mailbox in the residency office on the 5th floor which serves as a major means of communication in the program. Residents are expected to check their box daily and are required to do so once a week in order to receive important memos and messages on a timely basis. Ignorance of assigned activities due to failure to check your mailbox will not be considered a legitimate excuse. The boxes in the residency office are for program communications only. Please have journals and other mail sent to your home or your mailbox in the Mailroom in the basement of the hospital. If you have email and wish to have your memos delivered via this method as well as your traditional mail box notify the secretary of your request. Each resident is required to maintain an active LSUHSC email account. You are required to check your LSUHSC email at least once a week. Official LSU communications are provided by LSU email. BeepersYou are LOANED a beeper for your use during your residency. The beepers are leased by and coordinated through LSU which gives a certain number to each residency program. The program is given the responsibility of issuing beepers to you and receiving them back from you at the end of your residency in order to reissue them to incoming residents. You are responsible for the proper care and use of the beeper and for returning it in working condition to the residency whenever requested. If your beeper is stolen, lost, or broken, you must report this immediately to the residency program. A $50 charge is assessed to the resident by the medical school to replace the beeper. A check for $50.00 payable to LSU Medical Center should be given to the residency program secretary who will forward it with appropriate paperwork in order to obtain a new beeper. Replacement batteries are available in the Residency Office. The residency program must be able to reach you by phone or beeper at all times. VacationEach HO I receives 3 weeks of vacation which must be taken in one 2 week period and one 1 week period. The 1 week vacations must be taken during the first or last week of the month and the 2 week vacations during the first or second half of the month, not during the middle. HO II, II, and IV receive (2)two week vacations totaling 28 days. Interns and Residents who request vacation during the second half of February must be in town to take the National InService Exam which is given near the end of the month. Interns and Residents may not request vacation during the last half of December. Indicate your first and second choices for each of your vacation periods.. Two week Vacation Two week Vacation lst choice ____________ ____________ _____________ ____________ (month) (1st or 2nd half) (month) (1st or 2nd half) 2nd choice ____________ _____________ _____________ _____________ (month) (1st or 2nd half) (month) (1st or 2nd half) We will try to honor your requests but cannot guarantee that you will receive the choices indicated above. Yearly Schedule RequestsVacation requests Vacation will be assigned based on seniority. Once the annual schedule has been published, NO changes are allowed, other than due to extraordinary circumstances. (Example: marriage, or birth of a child). Concerns or questions regarding the annual schedule should be addressed in writing to the Residency Director. If a schedule change is made an official notification will be sent to the Residency Director, the LSU payroll, the resident and the resident file. ED Schedules
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