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Letters to the Chairperson
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- 5.6 Officials Attendance at Cabinet and Committee Meetings
| 5.5 Letters to the Chairperson Letters are accepted, via the chairperson, from Ministers who are unable to attend Cabinet or a Cabinet committee meeting and wish to convey their views. Letters should be addressed to the chairperson and submitted in both official languages at least one business day in advance of a meeting to the appropriate Assistant Secretary. 5.6 Officials Attendance at Cabinet and Committee Meetings One member of each sponsoring Minister’s exempt staff may accompany the Minister into a meeting for each main agenda item. One official from each sponsoring Minister’s department or agency may accompany the Minister into a meeting for each main agenda item, as a resource. For Cabinet and Cabinet committees chaired by the Prime Minister, this official will be the Minister’s Deputy Head or Associate Deputy Head for other committees, the official can be the Deputy Head, Associate Deputy Head, or a designated Assistant Deputy Minister-equivalent. One additional official may wait in the anteroom while the Minister is presenting an agenda item, as an additional resource. If the presenting Minister is using a PowerPoint presentation, the department or agency must provide a technician to run the presentation. In terms of other officials attending Cabinet policy committee meetings, one Assistant Deputy Minister-equivalent official from each of the Department of Finance and TBS maybe present. An Assistant Deputy Minister-equivalent from the Department of Justice may attend if the agenda item has a significant legal dimension. Departments and agencies must submit the names of their Cabinet or Cabinet committee meeting attendees, both officials and exempt staff, to the responsible PCO secretariat at least one day in advance of a meeting so that they can be included on the security list. Departments and agencies must ensure beforehand that their attendees have a valid security clearance. |