Appendix G – Voluntary Registration for Relay Service – Captioned Relay, Internet Relay and NRS App

Appendix G – Voluntary Registration for Relay Service – Captioned Relay, Internet Relay and NRS App

The registration process is a standard internet process that allows users to ‘self-service’ in gaining access to receive calls through the web browser Captioned Relay and Internet Relay service access options.

In order to receive calls through the NRS App you will also need to register as the services use the internet to deliver the captions or text. There needs to be a process of identifying the user with your internet connection so that we can contact you with the person ringing you. Minimum information is required in order to receive calls through the web browser version of Captioned Relay and Internet Relay and still provide a ‘self-service’ option. The information required is:

• 
  first name
  
• 
  last name
  
• 
  a 10 digit telephone number (the telephone number will be the user name)
  
• 
  User name (email address)
  
• 
  Password
  

The registration process will also include:

• 
  your answer to a secret question, whereby the user selects from a multiple choice list and then provides the answer; and
  
• 
  Inclusion of a check box so that the user can opt in to receive communications from Outreach.
  

The table below shows the system actions in response to the customer actions:

ACTION	SYSTEM REACTION
User setup account for the first time. Verification email sent to the user who confirms the setup and therefore becomes a registered ‘live’ user	Trigger email sent to Outreach to indicate user has registered and activated their account
User changes an attribute in their registration details ( after activating their account)	Trigger email to Outreach and to user to note the change in registration details
User’s attempts to log in are unsuccessful	User can use ‘forgot my password’ to retrieve their password (but only their password; they can’t do this if they have forgotten their email address or 10 digit number)

The trigger emails to outreach will contain the relevant registration information so that outreach systems can automate the import process into their CRM. The ‘self-service’ process allows users to change passwords or retrieve passwords at any time of the day.

Appendix H – Glossary

ACCC	Australian Competition and Consumer Commission
Business Day	A day that is not a Saturday, Sunday, public holiday or bank holiday in Australian Capital Territory
CIM	Continuous Improvement Meeting
CLI	Calling Line Identification
Complaint	An expression of dissatisfaction, concern or frustration with NRS services
COB	Close of Business
CSA	Community Service Announcement
CSO	Customer Service Officer
DoCA	Department of Communications and the Arts
EFT	Equivalent Full Time
HAW	Hearing Awareness Week
HCO	Hearing Carry Over – international term for Type and Listen call option
HD	Helpdesk
Helpdesk User	A person who contacts the Helpdesk and is neither an employee, nor a sub-contractor of the Outreach of the Relay Provider
IDD	International Direct Dial
IPND	Integrated Public Number Database
IVR	Interactive Voice Response
KAM	Key Activity Measures
KPI	Key Performance Indicator
MVA	Motor Vehicle Allowance
NAC	NRS National Advisory Committee
NBN	National Broadband Network
NRS	National Relay Service
NRSP	National Relay Service Plan
NRS – SRP	NRS Stakeholder Reference Panel
PHN	Primary Health Networks
PSTN	Public Switched Telephone Network
Resolution	The point in investigation and joint understanding of an issue where a solution, information, explanation, decision or settlement of a problem is reached.
RSFP	Relay Service Friendly Program
SF	Salesforce
SL	Service Level
SSR	Speech to Speech relay – international term for Speak and Listen call option
SMS	Short Message Service – text communication option available via mobile devices
TDD	Telecommunications Device for the Deaf (e.g. TTY or captioned telephony device)
TIO	Telecommunications Industry Ombudsman
TTY	Teletypewriter, a type of TDD
VCO	Voice Carry Over – international term for Speak and Read call option
YTD	Year to Date

1^ Telecommunications device for the deaf (e.g. TTY or captioned telephony device)

2^ Enables a user with a speech impairment to receive communication directly from the other party and to type their side of the conversation on a TTY, while a Relay officer uses voice to communicate to the other party.

3^ Enables a user with hearing impairment to communicate directly with another party using natural speech and receive communication from the other party via text through a Relay officer.

4^ 1800 access numbers can only be used for calling other toll free numbers.

5^ Calls to and from other countries via the relay service are restricted to the English language and require a PIN number and account or the use of a calling card purchased in Australia.

6^ Speak and Listen (SSR) relay callers in need of an emergency service may call Triple Zero via Speak and Listen (SSR).

7^ Calls to and from other countries via the relay service are restricted to the English language and require a PIN number and account.

8^ Speak and Listen (SSR) relay callers in need of an emergency service may call Triple Zero via Speak and Listen (SSR).

9^ Australian-purchased telecard services will allow for international calls to be made without the need for a PIN number or account.

10^ The simulated call experience is to be built in 2016

11^ Note, that NRS users are responsible for purchase or hire and related maintenance of any necessary equipment which may include TTYs, computers, telephones, smartphones, tablets; and that other entities are responsible for telephone and internet service provision

12^ Note that NRS Outreach is not responsible for assisting customers who request assistance with matters that lie outside the terms of the NRS Outreach Service Contract – such matters include equipment supply; device configuration; operating system software; telecommunication carrier arrangements

13^ Target was 2,800 in 2014-15 with 2,808 achieved. Reduced target for 2015-16 is based on strategy that will see a shift to awareness-raising via online activities rather than at ‘Sessions’

14^ In the 12 months prior to the commencement of the relevant OSP year

15^ In the 12 months prior to the commencement of the relevant OSP year

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