Ncc oma incl Part B,C and d structure Rev 1
Safety Policy and Objectives
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- 4.5Safety Accountability and Responsibilities
- 4.5.5Compliance Monitoring Manager
- 4.6Compliance Monitoring Organization and Program
- 4.6.1Audits and Inspections
- 4.6.2Compliance Monitoring Documentation
- 4.6.3Compliance Monitoring Training
4.4Safety Policy and ObjectivesSafety Policy Safety is one of our core business functions. We are committed to developing, implementing, maintaining as well as constantly improving strategies and procedures to ensure that all our aviation activities take place under an appropriate allocation of organizational resources. The policy is aimed at achieving the highest level of safety performance and meeting regulatory requirements while providing our services. All levels of management and employees are accountable for delivering the highest level of safety. All flight department personnel are committed to: • Safety management by use of all appropriate resources that will result in an organizational culture which fosters safe practices and will encourage effective safety reporting through all levels of communication. • Ensure that safety management is a primary responsibility of all managers and employees; • Clearly define to all personnel that they are accountable and responsible for the safety management of the organization and the enactment of our safety management system; • Establish and operate hazard identification as well as risk management processes which including a hazard reporting system in order to eliminate or mitigate the safety risks and hazards resulting from our operations. • Ensure that no action will be taken against any employee who discloses a safety concern through the hazard reporting system unless such disclosure indicates beyond any reasonable doubt that gross negligence or a deliberate and wilful disregard of regulations or procedures has occurred. • Comply with and wherever possible exceed legislative regulatory requirements and standards. • Ensure that sufficient trained human resources are available to implement safety strategies and processes. • Ensure that all staff are provided with adequate and appropriate aviation safety information and training and are competent in safety matters. Department members should only be allocated tasks that commensurate with their skill level. • Establish and measure our safety performance in perspective of realistic safety performance indicators as well as safety performance targets. • Continually improve our safety performance through continuous monitoring and measurement. Perform regular reviews and adjust the safety objectives as needed. (Signed and dated) Accountable Manager
4.5.1Safety Accountability Manager(NAME)……….. is Accountable Manager. He/she is accountable for the company’s safety system, managing safety within the company and for establishing and maintaining an effective safety management system for the company. 4.5.2Safety Manager(NAME),,,,,,,,,,,,,,,, is appointed as Safety Manager. He/she is responsible for coordinating the SMS and supporting the accountable manager in the developing processes. He will manage procedures and instructions for the department staff and insure that they perform company activities in a safe manner. 4.5.3ManagerThe managers are responsible for ensuring compliance with all applicable requirements, including those regarding the management of safety. Managers are an important driving force for effective safety management. They ensure all safety aspects are considered and properly handled within the activities they manage. 4.5.4PersonnelAll personnel shall: • Ensure the safety of department staff. • Interrupt or discontinue their work if their safety or that of others is at risk. • Perform their tasks in compliance with company procedures and regulations. • Practice and promote the company safety policy. • Notify known or prospective hazards or safety-related events and report any relevant information to the Safety Manager. • Take note of the lessons learned from incidents and accidents. Be aware of the potential risks and take all appropriate measures to protect themselves as well as others from the dangers in their daily activity. • Participate in safety briefings, meetings and events. • Participate, if applicable in safety analyses. • All personnel should know their role in the company Emergency Response Plan. All personnel should receive appropriate training in the SMS and know their responsibilities. Refer to the section Training and Communication in this manual.
The Compliance Monitoring Manager (CMM) ensures that:
4.6Compliance Monitoring Organization and ProgramThe implementation and use of a compliance monitoring function allows an operator to monitor compliance with all relevant requirements, including those of the SMS. In doing so, they should as a minimum, and where appropriate, monitor compliance with the company procedures that were designed to ensure safe operating activity. The compliance monitoring program covers, as a minimum and where appropriate, the scope of approved operations; manuals, logs, and records, training standards, management system procedures and manuals. The Compliance Monitoring Program may be described in a separate document or in another manual.
The independence of the audit function is ensured by the CMM. 4.6.2Compliance Monitoring DocumentationRecord-Keeping An effective system of record-keeping ensures that all records are accessible whenever needed and within a reasonable time. These records should be organized in such a way that ensures traceability and accessibility throughout the required retention period. In order to ensure easy and fast access to information, including access by national authorities, the company records should: • be adequately referenced (author, title, issue date, revision number and date, list of effective pages), • archived/kept as records for a determined period of time, • be disposed of in a controlled manner after this defined period of retention. Records are to be kept in paper format, in electronic format or a combination of both. Regardless of which format is used records must remain legible throughout the required retention period. The (Name Company) will use the paper/electronic format. Paper systems should be on a robust material which can withstand normal handling and filing. Computer based systems should have at least one backup system which should be updated within 24 hours of any new entry. Computer based systems must include appropriate safeguards against the possibility of access by unauthorised personnel to prevent tampering with the data. All computer hardware used for data backup must be located in a different location from that containing the original working data, and in an environment that ensures they remain in good condition. When hardware or software-changes take place, special care is to be taken to ensure that all necessary data continues to be accessible throughout at least the full period specified in the relevant implementing rule(s). In the absence of such indication, all records should be kept for a minimum period of 5 years.
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