Session Systems Replacement Project Business Processes Revision History



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32.Third Reading

The bill cannot be debated or amended on 3rd Reading. At this point the bill has been printed on blue paper. An updated blue copy of the bill is only included in the agenda packet if it was amended on 2nd Reading.


If the bill passes 3rd Reading, the blue version is used as the 1st Reading and Standing Committee copy in the second Chamber.
When a bill passes/fails, key information is entered into LAWS Status by the Status Clerk. For bills being transmitted to the other Chamber, a letter (message to other Chamber) is generated from LAWS Status listing bill information and numbers. The letter information is entered by the Assistant Secretary/Chief Clerk. The Secretary/Chief Clerk generates the letter, which is given to the Bills Coordinator. This letter goes along with the bill/amendments to the next step in the process. Also a carbon-copy receipt is filled out by the Bills Coordinator listing key bill information/numbers and the receiving Chamber signs this receipt when receiving bills.


  1. 3rd Reading (final action) is entered immediately by Status Clerk.

  2. Assistant Secretary/Chief Clerk enters key information into LAWS in order to generate letters to be delivered along with original bills to either the other Chamber or to enrolling. The letters to the other Chamber are called “messages to the House/Senate”.

  3. The Bills Coordinator (House/Senate) assembles the appropriate letters with relevant bills and carbon-copy carbon-copy receipts for tracking. All materials are verified for completeness and accuracy by the Assistant Secretary/Chief Clerk. The Bills Coordinator delivers bills and messages (letters) to the other Chamber or to the Bill Processor for enrolling. For bills/resolutions that have failed, the bills/resolutions remain in the possession of the current Chamber for 24 hours to allow additional consideration.

  4. The receiving Chamber reviews the bills and message contents for completeness and accuracy and then signs the carbon-copy receipt. Rarely is there a problem, but bills are not accepted and signed for until any issues are resolved.

  5. Once the receipt is signed, a duplicate receipt is left with the recipient and the Bills Coordinator returns with the receipt and files it for his/her records.




1st Chamber

1st Reading

White

 

Subcommittee Report (HB2 ONLY)

Purple

 

2nd Reading

Yellow

 

3rd Reading

Blue

2nd Chamber

1st Reading

Blue

 

2nd Reading

Tan

 

3rd Reading

Salmon

 

CC Amends

Ivory



33.Second Chamber Consideration


When a bill passes 3rd Reading in the original Chamber, the original bill is physically delivered to the second Chamber and the same steps included in the first Chamber process are repeated (albeit with different colored paper at key steps) in the second Chamber.
The second Chamber 2nd Reading copy is printed on tan paper. The COTW version of the bill in the second Chamber will be printed on salmon for 3rd Reading. The Print Shop also applies stickers identifying the version of the bill. Unfortunately, these labels do not appear in the PDF or HTML versions on the public-access website. It would be ideal to have the proper color and label appear in the PDF and HTML versions.


  1. If a bill is adopted unamended by a Standing Committee and then passes the Committee of the Whole (2nd Reading) and final passage (3rd Reading), it is returned to the original Chamber. The Bills Coordinator from the original Chamber hand-delivers the bill to Bill Processing for enrolling (see Enrolling Process).

  2. If the bill doesn’t move out of the second Chamber (pass or amend), it is held and if not reconsidered before the end of session, it will die.

  3. If a bill is amended in the second Chamber, it is returned to the original Chamber for concurrence in the amendments.

  4. If the original Chamber adopts the amended bill on 2nd and 3rd Reading, the bill proceeds to Bill Processing for enrolling. The original Chamber (Bills Coordinator) delivers and receipts the bill to Bill Processing (see Enrolling Process).

  5. If the original Chamber does not adopt the amendment of the second Chamber, the original Chamber may request a Conference Committee or a Free Conference Committee, made up of members from both Chambers to consider and reconcile the amendments. A Conference Committee or Free Conference Committee can be dissolved, and a new one can be requested. The presiding officer appoints members to the conference committee via the Floor Leader during a daily Floor Session under Order of Business “Motions”. The Status Clerk inputs key information into LAWS, and when the Assistant Secretary/Chief Clerk runs the LAWS letters (messages to other chamber), a notification letter prints out and is sent to the other Chamber. This letter alerts the other Chamber that a conference committee has been appointed and requests that the other Chamber do the same.

    1. A Conference Committee may deal only with the amendments and not the entire bill.

    2. A Free Conference Committee may deal with the entire bill.

  6. Both Chambers must adopt the Conference Committee or Free Conference Committee Report before the original Chamber can deliver the bill to Bill Processing for engrossing and enrolling.




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