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Throughout the interim, Attorneys write case notes on cases that have been heard in the Supreme Court and write notes on new opinions issued by the Attorney General. The notes are written in WordPerfect and put into a transfer directory.
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Case notes are reviewed by Editor.
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Case notes are reviewed by the Code Commissioner.
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Case notes are given to Document Processors, corrected, and transferred to TextDBMS.
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The Document Processor splits and loads individual case notes.
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Case notes are entered into TextDBMS. Each case note is given a unique identifier (MCA Storage number) and is assigned a value that indicates the status of entered (E), ready to print (P), printed (U), and when published and complete (X).
8.Annotations Titles -
Document Processor prints individual titles for all documents currently in the Annotations database (in TextDBMS) using an ALF. These are printed in large format (11x17) for review.
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Document Processor prints case notes for the individual title using an ALF, which marks each case note in the case note index as printed (U) for the title. Document Processor gives Annotations title and case notes for that title to Attorney.
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Attorney reviews title, and manually write the location that each case note should be placed within the title using the case note number, and makes other changes, including changes from searches run in step 4.
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Titles (printed in step 10 and worked in step 13) are reviewed by an Editor to make sure the insertion points are correct.
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Titles are then reviewed by Code Commissioner to see that all changes that may have an impact are included.
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Document Processor retrieves the individual document from Annotations database into working storage. Changes are made and then document is saved into the group 2 folder. Document is printed and proofread (on paper).
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When all titles for a batch (for example Title 1 through 25) to be published are done, an Attorney will find any federal cases that might need a case note written since the last time it was published.
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Document Processor runs the Case notes for the titles included in the batch to find any new case notes that have been entered since last printout.
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Attorneys insert new case notes into Annotations titles following the same steps listed above.
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Titles are edited, reviewed, input, and proofed following the same steps as above.
9.Annotations Merge Processing -
Merge Processor runs an ALF to generate merge list.
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Document Processor and/or Editor proof the list on paper. If anything is missing the list is updated to ensure all updates are included into the production Annotations database.
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Annotation titles from the working group are merged with the Annotations database. 
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Annotation titles are downloaded to Ventura. The pages are formatted to make sure there aren’t any bad page breaks, etc.
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A “Camera-ready” version is printed and reviewed by the Proofreaders.
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If necessary, database changes are made to the Annotations database.
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The final version is placed in an FTP directory to be electronically retrieved by publisher.
MCA Online & MCA on CD-ROM Processes
Both the MCA Online and the MCA on CD-ROM begin with a process to convert information into an SGML (Standard Generalized Markup Language) based format. The process then branches to two parallel paths, one producing HTML for online access via the Web, and the other producing Folio Infobases for delivery on CD-ROM.
The Folio Infobase provides users powerful search features, tables, bookmarks, tags, views, and reports that are very valuable to the end user. For details see http://www.rocketsoftware.com/rocket-folionxt-folio-tour.
When updates to the MCA, including changes to section text, enacted sections, compiler's comments, cross-references, and histories, have been merged into the updated MCA database, a copy of the updated MCA database is downloaded from TextDBMS for use in producing the MCA Online and MCA on CD-ROM.
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Online/CD Processor converts the data from TextDBMS coding to a generic coding based on SGML (Standard Generalized Markup Language) using a process based on the Omnimark transformation scripting language. This process produces validation error reports for subsequent data cleanup. Each time it is run, the Processor reviews the errors, corrects or adjusts the data or coding, and reruns the transformation. This process is repeated until no more errors are reported. The process has produced a Valid SGML version of the MCA, which will be used for both the online HTML and CD-ROM Folio production processes.
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The Processor runs another Omnimark-based process that then transforms the Valid SGML MCA into HTML-formatted MCA content and also produces Navigation Table of Contents (TOC) files for use with the HTML data online. All output is directed to the appropriate public-access website for search engine indexing.
Note: The online search engine indexing is run against only the MCA content, not the TOC data, to avoid duplicative search results.
11.MCA on CD-ROM Production -
The Processor runs a different Omnimark-based process that will transform the Valid SGML MCA into the Folio Flat File (FFF) format for use in generating the Folio-based CD-ROM databases. The entire MCA is organized as a single large, indexed, MCA FFF with grouping coding for divisions (titles, chapters, parts, and individual sections). Also, hypertext links and navigation TOCs are generated by the process and included in the MCA FFF. Addition front matter (title page, etc.) and rear matter (index, federal material related to Montana, etc.) are added manually to the MCA FFF.
Note: Index content, which was prepared by an Indexing Contractor, is converted from Rich Text Format (RTF) directly to FFF and added to the MCA FFF.
Note: In even-numbered years, the Folio process uses a refreshed updated MCA DB, which has had the Annotations updated. Even so, this update does not include statutes affected by elections or referendums in that year.
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The Processor then runs the Folio “create” process to index and transform the Updated MCA FFF into an MCA InfoBase.
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The Processor then assembles the CD-ROM image to a CD-ROM for duplicating. The CD-ROM, which includes WP macros for editing, is duplicated for distribution. The MCA InfoBase is also loaded on Legislative Branch servers for access by Branch staff.
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