Table of contents section page # Definition of Terms 4

International HAWB

International Mawb

Data Entry of An International HAWB

1. 
   After clicking to open the International Housebill screen. Click the New Button to begin the process of adding a new bill.
   

2. 
   Click the Quote to Hawb if you turning a Quote into a Hawb or use the Pick Up to Hawb to convert a pick up
   
3. 
   For this purpose, let’s leave the default on Blank Hawb and enter a bill number in the bottom field: Enter a new number or leave blank for a system generated new number.
   

1. 
   Enter the origin of the shipment
   
2. 
   Enter the destination of the shipment
   
3. 
   Enter the transfer point or tab past if not applicable
   
4. 
   Select the payment terms or leave the default of PREPAID
   
   1. 
      PREPAID
      
   2. 
      COLLECT
      
   3. 
      THIRD PARTY
      
5. 
   If this Housebill is one of many that are going to be assigned to a single Master bill, enter the Type as a consolidation or if the shipment is going direct select direct.
   
   1. 
      Consolidation Hawbs can be assigned as part of a consolidation
      
   2. 
      Direct Hawbs are one to one to a master bill and no other Hawbs can be attached to the Master bill
      
6. 
   Service Type
   
   1. 
      You will designate whether or not the shipment falls into these categories:
      
      1. 
         Import
         
      2. 
         Export
         
      3. 
         Transborder Import
         
      4. 
         Transborder Export
         
7. 
   Service Mode
   
   1. 
      This tells the system how the freight is going to be moved based on your selection from Service Type
      
      1. 
         Import / Export
         
         1. 
            Air
            
         2. 
            Ocean
            
         3. 
            Ground
            
      2. 
         Transborder Import / Export
         
         1. 
            Air
            
         2. 
            Ground
            

8. 
   Terms of Sale
   
   1. 
      Determined by Service Mode
      
      1. 
         Air
         
         1. 
            Airport to Airport
            
         2. 
            Airport to Door
            
         3. 
            Door to Airport
            
         4. 
            Door to Door Excluding Duties / Taxes
            
         5. 
            Door to Door Including Duties / Taxes
            
      2. 
         Ocean
         
         1. 
            Port to Port
            
         2. 
            Port to Door
            
         3. 
            Door to Port
            
         4. 
            Door to Door Excluding Duties / Taxes
            
         5. 
            Door to Door Including Duties / Taxes
            
9. 
   Service Levels
   
   1. 
      Service Levels are also filtered based on what type of Shipment you are preparing
      
      1. 
         Air
         
         1. 
            IATA
            
            1. 
               Default for a direct Shipment
               
         2. 
            CONSOL
            
            1. 
               Default for Consolidation
               
      2. 
         Ocean
         
         1. 
            FCL
            
         2. 
            LCL
            
      3. 
         Ground
         
         1. 
            Deferred
            
         2. 
            FTL
            
10. 
    The Ship date and time and the DDL Date are manual entries.
    
11. 
    You can also enter the Agent Bill # if it’s different than our Bill # as a reference.
    
12. 
    In our above example, we have created a Direct Hawb
    
    1. 
       In the bottom right portion of the screen, under the cost and revenue area, is the Master bill section. Here you will select your carrier and assign a Master bill Number. This is only a holder. The Master bill is not yet created and we’ll cover that process a little later.
       
    2. 
       For consolidations, this feature is disabled.
       
    3. 
       Direct Shipments are one Housebill to one Master bill. Once a Direct Housebill is attached to a Master bill, it cannot be attached to another and the Master bill cannot contain another Housebill.
       
13. 
    Pieces and Weight
    
    1. 
       International deals 99% in kilos, so when you are entering weight, think in Kilos. The system will automatically convert the pounds. The only exception is the reweigh field. This must be entered in pounds. The system will automatically convert the kilos.
       
    2. 
       For ocean freight the system also calculates the Cubic Meters (CBM). There are two fields under pieces and weight, CBM and Dim CBM which are calculated by the system.
       
    3. 
       AES. To enter the AES information, click the Go to AES Site hyperlink. The AES website will open. After you complete the AES information you should receive the AES number. Enter it in this field.
       
       1. 
          If there’s no AES information, please put the following information in this field: No SED required, FTSR Section 30.55H
          

Additional Charges

1. 
   In the two revenue type fields select any additional charges that you may want printed and the select whether or not to print the item when the Housebill is printed
   
2. 
   The green items come from the Cost and Revenue screen.
   
3. 
   The Due Carrier charges (Fuel and Security) from the cost and revenue screen
   
4. 
   Prepaid / Collect area is filled based on the payment terms of the shipment. When the shipment is Prepaid / Third Party charges that carry over from the cost and revenue screen will show on the prepaid side. Collect will put items on the Collect side.
   
   1. 
      Weight is a carry over of Freight charges from the Cost and Revenue screen. This item can be changed so that a different amount than actual can be printed. Changing this value does not change the original Freight Charge entered in the Cost and Revenue Screen (Since entry of Cost and Revenue is the same as Domestic, see Cost and Revenue in the Domestic System)
      
   2. 
      Enter any other values desired.
      

Tracking

Tracking allows the user to enter tracking information at the Housebill level. You will be able to apply the following statuses to the shipment:

1. 
   RECOVERY
   
2. 
   CANCELLED
   
3. 
   CLEARED CUSTOMS
   
4. 
   COB
   
5. 
   CUSTOMS EXAM
   
6. 
   DOCUMENT TURNOVER
   
7. 
   FOH
   
8. 
   LOST
   
9. 
   NOTIFY BROKER
   
10. 
    OFD
    
11. 
    OTHER
    
12. 
    SET UP
    

Each time you need to apply a status to a shipment, you should use the Add button and not change an existing status record to show the history of the shipment as far as tracking is concerned. Be sure to give an accurate Status date and time. These statuses are fed to our Customer Extranet in appropriate reports for our Customers.

All shipments created in the International Module are transferred to the domestic system. If you open an International Shipment from the Domestic system, the screen will lock. All changes should be made in the International System.

Converting A Direct HAWB to A MAWB

From the International Housebill screen, you can convert a Direct Hawb into its related Master bill directly from the Housebill screen.

1. 
   Enter all the necessary information in the Housebill screen.
   
2. 
   Select the carrier and enter the Master bill Number
   
3. 
   Save your work.
   
4. 
   Using the Action Menu, select Create Mawb. The Master bill screen will open with the appropriate information.
   
   1. 
      If the Hawb is already attached to a Master bill, you will receive this message:
      

Once the Master bill has been created, you can now complete it by applying charges and entering the routing information.

Data Entry of An International Master bill

Open the Master bill screen. If you are editing a Master bill, type in the Master bill number, otherwise click New.

1. 
   Enter the carrier name or any piece of information you may need to select the carrier you are searching for. For example:
   

2. 
   This shows how to find a carrier that services a particular airport. In this case, Korea
   
3. 
   Select the carrier by clicking the Black Triangle next to the Carrier in the list. Once selected, the green field at the bottom of the grid will contain the Carrier Id which makes the first three letters of the Master bill number. In the white field, type the remaining eight digits for the Master bill (If airline) or any length number if you’re entering a Master bill for a truck.
   
4. 
   Click the select button once it becomes available after tabbing off the Master bill number.
   

5. 
   Enter the Origin and destination of the Master bill.
   
   1. 
      The system will give the default agents for each area based on the airport code
      
   2. 
      Select the type of Master bill
      
      1. 
         Direct
         
      2. 
         Consolidation
         
      3. 
         Domestic
         
         1. 
            This option has been provided so that you do not have to switch between domestic and International
            
   3. 
      Select the Payment Terms
      
      1. 
         PREPAID
         
      2. 
         COLLECT
         
   4. 
      Select the Service Type
      
      1. 
         Import
         
         1. 
            Service Modes
            
            1. 
               Air
               
            2. 
               Ocean
               
      2. 
         Export
         
         1. 
            Service Modes
            
            1. 
               Air
               
            2. 
               Ocean
               
      3. 
         Transborder Import
         
         1. 
            Service Modes
            
            1. 
               Air
               
            2. 
               Ground
               
      4. 
         Transborder Export
         
         1. 
            Service Modes
            
            1. 
               Air
               
            2. 
               Ground
               
6. 
   Service Level is defaulted based on Type:
   
   1. 
      IATA
      
   2. 
      CONSOL
      
   3. 
      Deferred
      
   4. 
      FTL
      
7. 
   Enter the Master bill date
   
8. 
   The Entry date and IATA date are defaulted and cannot be changed.
   
9. 
   Enter the Agent Bill #
   

Attaching Housebills to A Masterbill

The attachment of HAWB’s to a Masterbill occurs through the Consolidation Tab. Click the add button to begin adding HAWBs. All weights are entered based on Kilos

Add a consolidation. Click the Add button in the Hawb area.

This screen allows the entry of a House Airway Bill number. It will bring in the pieces, weight and chargeable weight. If there are no changes, click the SAVE button.

Click ADD to add another House Air Waybill. To close the screen click the X in the upper right hand corner
Editing a consolidation:

From the Consolidation Tab on the main screen, select the container row and then click the Edit button.

Editing a Consolidation

The Routing Information is also different from that of SATCOM and has been redesigned for better presentation on the Alert but also for the printing of the Universal Master Air Waybill

ROUTING

On the tracking tab, you will use the Add and Edit buttons to enter the tracking information. This is the Tracking Entry screen.

MB TRACKING ENTRY

Agent Settlement

The Agent Settlement Screen is designed to allow reconciliation of shipments and determine revenue splits and what monies are owed to whom.

You can perform settlements by Agent, Mawb, Hawb or an Agent Number if known. This screen is a read only screen and no changes can be made.

1. 
   The top portion of the screen displays the Master bill summary.
   
2. 
   The second grid shows the Hawbs that are attached to the Master bill
   
3. 
   Cost and Revenue Items work off of the Hawbs:
   
   1. 
      Select the Hawb line you wish to review and the Cost and Revenue area will show it’s respective data
      
4. 
   Profit share will show the break out of the Profit share information per Housebill. If the Agent split and Stevens Split fields are blank, then the profit share does not apply.
   

SECTION XXV

Test
You have now completed the initial phase of our training program. The attached test will give us and you an overview on how well we have done so far. A 70% grade or better is passing. Regardless of the grade, we will review every question that is missed to ensure that you have a better understanding when you are done, than prior to taking the test.

The material and data contained herein are confidential, proprietary and intended strictly for internal use by employees of Stevens Global Logistics.  If lost or stolen please return to Stevens Global Logistics by calling (877) 729-7284.

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