Assessment Timeline
New York State Alternate Assessment for Students with Severe Disabilities —
All Grades
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First Date of Administration Period for Science and Social Studies
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January 4, 2016
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Administration Period for Science and Social Studies
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January 4 – February 12, 2016
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First Date of Administration Period for ELA and Math
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March 21, 2016
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Administration Period for ELA and Math
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March 21 – June 3, 2016
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New York State English as a Second Language Achievement Test – Grades K-12
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First Date of Administration Period
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April 12, 2016
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Speaking administration
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April 12 – May 13, 2016
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Listening, Reading, and Writing administration
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May 2 – May 13, 2016
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Scoring of Listening, Reading, and Writing
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May 16 – May 26, 2016
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Final Date To Submit Answer Sheets to Scanning Centers
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May 26, 2016 (close of business)
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Final Date To Submit File to Level 2
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TBD
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Final Date To Submit Straggler File to Level 2
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TBD
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New York State Testing Program Test in English Language Arts — Grades 3–8
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First Date of Administration Period
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April 5, 2016
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Administration
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April 5 – April 7, 2016
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Make-up administration
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April 8 – April 12, 2016
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Scoring of Constructed Responses
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April 8 – April 20, 2016
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Final Date To Submit Answer Sheets to Scanning Centers
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April 20, 2016 (close of business)
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Final Date To Submit First File to Level 2
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TBD
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First Straggler File Due to Level 2
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TBD
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Final Straggler File Due to Level 2
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TBD
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New York State Testing Program Test in Mathematics — Grades 3–8
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First Date of Administration Period
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April 13, 2016
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Administration
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April 13 – April 15, 2016
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Make-up administration
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April 18 – April 20, 2016
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Scoring of Constructed Responses
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April 18 – May 5, 2016
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Final Date To Submit Answer Sheets to Scanning Centers
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May 5, 2016 (close of business)
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Final Date To Submit First File to Level 2
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TBD
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First Straggler File Due to Level 2
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TBD
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Final Straggler File Due to Level 2
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TBD
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New York State Grade 4 Elementary-Level and
Grade 8 Intermediate-Level Science Tests
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First Date of Administration Period
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May 25, 2016
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Performance Test Administration
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May 25 – June 3, 2016
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Written Test Administration
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June 6, 2016
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Written Test Make-up Administration
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June 7 – June 8, 2016
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Scoring of Constructed Responses and Performance Test
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Following administration, but no later than June 16, 2016
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Final Date To Submit Answer Sheets to Scanning Centers
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June 16, 2016 (close of business)
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Final Date To Submit File to Level 2
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TBD
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Regents Examinations and Regents Competency Tests
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First Date of Administration Period
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August 12, 2015
January 26, 2016
June 1, 2016
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Administration
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August 12 – August 13, 2015
January 26 – January 29, 2016
June 1 & June 14 – June 22, 2016
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Regents (Assessment fact data) January 2016, June 2016, and August 2015 for APPR calculations due to Level 2
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June 2016
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Scan sheets or test scores to scan centers
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Determined by scan centers
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Timeline for Submitting Data to the Level 2 Repository
(Level 1 Repositories may establish earlier deadlines for submitting data to them.)
Certification, Deadline, or Target Date
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Category
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Target Deadline:
October 2015
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Staff Evaluation Rating data for applicable districts/charter schools for the 2015–16 school year must be reported.
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Target for inclusion of majority of data:
November 2015
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Student demographic, enrollment, and program service data (including disability and English Language Learner (ELL) eligibility and services data) for students in preschool, preK–12, and ungraded students enrolled on or before BEDS day of the current year must be reported. Each student must have a unique identifier (NYSSIS ID).
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Deadline for inclusion in press release on graduation rate:
November 20, 2015
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August 2015 credentials awarded and August 2015 secondary-level examination results must be reported.
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Target Deadline:
January 2016
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Counts of UPK students for the purpose of calculating eligibility for mid-year expansion funds must be reported.
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Target Deadline:
January 2016
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October BEDS enrollment by grade, district of residence, district Pre-K, and supplemental counts for use in preliminary State aid calculations must be reported.
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Target Deadline:
February 2016
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All ELL students must be reported with a program service code 0231 for the testing contractor to produce New York State English as a Second Language Achievement Test (NYSESLAT) field test materials for the students.
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Target Deadline:
March 2016
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Poverty and free or reduced-price lunch eligibility for all preschool, preK–12, ungraded students (with and without disabilities) must be reported.
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Target Deadline:
March 2016
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October BEDS enrollment by grade, district of residence, district Pre-K, and supplemental counts for use in State aid calculations must be reported.
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Target Deadline:
June 2016
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Teacher-Student Data Linkage (TSDL) and Staff Assignment data for teacher and principal State-provided growth score calculations must be reported.
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Target Deadline:
August 2016
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The following types of data must be provided for ALL students, including preschool, pre-K, and school-age students with disabilities for whom a school district or another educational program has CPSE or CSE responsibility:
Remaining student demographic, enrollment, and program service data, including poverty status, migrant status, and program service records for all federally funded programs under which the student was served.
Enrollment data with Reason for Ending Enrollment and end enrollment date for students discharged during the school year.
All test scores not previously reported including, but not limited to, those for grades 4 and 8 science, NYSAA, secondary-level examinations, and approved alternative assessments.
June 2016 credentials awarded and postgraduate plans.
Reasons for ending disability Programs Fact records during the school year for all preschool and school-age students. All students receiving Coordinated Early Intervening Services must be reported. These students will be displayed in the VR16 report (Program Service Code 5753).
Child Outcomes Summary Form (COSF) for preschool students with disabilities.
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Target Deadline:
September 2016
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Certification of 2015–16 SIRS data.
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Target Deadline:
October 2016
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Staff Evaluation Rating data for applicable districts/charter schools for the 2015–16 school year must be reported.
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Special Education Certification and Due Dates for the 2015–16 School Year
These forms are entered directly into the PD Data System[1]
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Due By
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PD 6: Personnel Form
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February 1, 2016
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PD 8: Suspension Data
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August 5, 2016
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CDOS: Count of Students receiving CDOS Commencement Credential
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August 29, 2016
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These forms are sent directly to your Local Education Agency[1]
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Due By
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SEDCAR 1: Request for IDEA Sub Allocation
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November 23, 2015
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SEDCAR 2: Request for IDEA Sub Allocation for Students Receiving Services Pursuant to Article 81 Only (This form is also sent to SEDCAR in NYSED)
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November 23, 2015
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These data are populated from SIRS and are certified in the PD Data System[1]
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Date Data Must Be Certified By
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VR 1: Preschool Child Count Report by Race/Ethnicity
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January 11, 2016
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VR 2: School Age Child Count by Age and Disability
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January 11, 2016
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VR 3: School Age Students by Disability and Race/Ethnicity
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January 11, 2016
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VR 4: Preschool LRE Setting Report
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January 11, 2016
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VR 5: School Age LRE Setting Report
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January 11, 2016
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VR 6: District Report of Preschool Students by Primary Service Provider
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January 11, 2016
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VR 7: Provider Report of Preschool Students[2]
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VR 8: District Report of School Age Students by Building Where Enrolled
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January 11, 2016
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VR 9: Provider Report of School Age Students[2]
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VR 11: Notification to School District of Compliance Rate on SPP #11[3]
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September 26, 2016[5]
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VR 12: Notification to School District of Compliance Rate on SPP #12[3]
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September 26, 2016[5]
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VR 13: Preschool Children Provided Programs and Services during 2014-15 School Year
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August 29, 2016[5]
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VR 14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated
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September 26, 2016[5]
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VR 15: Preschool Outcomes Report[3]
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August 29, 2016[5]
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VR 16: Students Receiving Coordinated Early Intervening Services
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August 29, 2016[5]
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These data are entered directly into the PD Data System under Self Review Checklists[4]
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Date Checklist Must Be Completed By
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SR 4: Suspension Rate for Students with Disabilities (significant discrepancy)
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May 31, 2016
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SRS: Suspension Rate for Students with Disabilities (significant disproportionality)
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May 31, 2016
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SR9: Disproportionate Identification of Racial and Ethnic Groups for Special Education and Related Services
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October 14, 2016
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SR 10A: Disproportionate Representation of Students with Disabilities by Classification
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October 14, 2016
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SR 10B: Disproportionate Representation of Students with Disabilities by Placement
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October 14, 2016
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SR 13: Secondary Transition IEP Review for Students with Disabilities
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August 31, 2016
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1 For further information on any of the forms or data in the above table, please visit IRS Special Education’s data collection requirements page located at: http://www.p12.nysed.gov/sedcar/data.htm.
2 Verification reports 7 and 9 are provider reports that do not require certification.
3 See the schedule of submission to find the school year in which your district is required to submit data for these indicators: http://www.p12.nysed.gov/sedcar/sppschedule2011-2017.html
4 For further information on SPP Indicators, please visit: http://www.p12.nysed.gov/specialed/spp/
5 Please note for all due dates in red: Enrollment, demographic, assessment (including COSF), Special Education Snapshot (EOY) and disability program service records for those students who are potential submission records for the VR 11-16 reports must be migrated to Level 2 of SIRS no later than August 26, 2016. Data will be reviewable in the PD data system as the List of Potential Student Records to ascertain that all students eligible to be included in these reports are on the list with accurate information. Data in L2 will be frozen with regard to new or changes in the enrollment, demographic, assessment, special education snapshot and disability program service records after this date in order to do accountability calculations after the August 26, 2016 deadline.
Appendix II: Sources for Data Reported in the Report Cards
Superintendent and principal names are those reported in the New York State Education Department Reference File (SEDREF) as of June 30 of the reporting year.
Data for the following are currently collected using the Basic Educational Data System (BEDS) Institutional Master File (IMF) Online System (see http://www.p12.nysed.gov/irs/beds/home.html):
Annual Attendance Rate
Student Suspensions
Staff Count
Free- and Reduced-Price Lunch for charter schools
Data for the following are currently collected using the Basic Educational Data System (BEDS) Personnel Master File (PMF) (see http://www.p12.nysed.gov/irs/beds/2014/PMF/home.html):
Average Class Size
Teacher Qualifications
Teacher Turnover Rate
Data for the National Assessment of Educational Progress (NAEP) are provided by the National Center for Education Statistics (see http://nces.ed.gov/nationsreportcard/naepdata/).
Data for the following are collected by the Fiscal Analysis and Research Unit (see http://www.oms.nysed.gov/faru/):
Expenditures per pupil for general-education students and students with disabilities
The remaining data in the report cards (including enrollment, enrollment by racial/ethnic group, free and reduced-price lunch for public schools and districts, limited English proficient enrollment, annual assessment data, high school completer and noncompleter data, post-graduate plans, and data used to determine Adequate Yearly Progress for accountability) are collected using the Student Information Repository System (SIRS).
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