The state education department


Race Codes and Descriptions



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Race Codes and Descriptions


Code

Description

I

American Indian or Alaska Native

A

Asian

B

Black or African American

P

Native Hawaiian/Other Pacific Islander

W

White

Reason for Ending Program Service Codes and Descriptions


Code

Description

To End Program Service Code:

646

Completion of Program Service

Career and Technical Education Codes. Use code 646 for the completion of the program.

663

Left without Completing Program Service

Career and Technical Education Codes. Use code 663 for left without completing the program.

672

Received CDOS at End of School Year

Disability Codes 0352, 0363, 0385, 0396, 0407, 0418, 0429, 0440, 0451, 0462, 0473, 0484 and 0495. Use code 672 when the student with a disability receives a CDOS.

680

Leave CTE with the intention of continuing later

Use 680 for students whose program completion is pending. In the year the student leaves school, use code 646 or 663.

901

Student is declassified or parents revoke consent (in writing) for special education services

Disability Codes 5786, 0352, 0363, 0385, 0396, 0407, 0418, 0429, 0440, 0451, 0462, 0473, 0484 and 0495. Use code 901 when the student is declassified or when parents revoke consent for special-education services.

912

Student Disability type changes

Disability Codes 5786, 0352, 0363, 0385, 0396, 0407, 0418, 0429, 0440, 0451, 0462, 0473, 0484 and 0495. Use code 912 when the student's disability has changed.

3011

LEP Eligibility Exit Using NYSESLAT score only

0231 — LEP Eligible*

3022

LEP Eligibility Exit Using NYSESLAT score and NYSTP or Regents score

0231 — LEP Eligible*

3033

LEP Eligibility Exit due to determination by CSE

0231 — LEP Eligible*

3045

LEP Eligibility Exit based on review of identification determination

0231 — LEP Eligible*

*See ELL Status Exit Program Service Codes in this chapter for more information.

Staff Attendance Codes and Descriptions


Code

Description

B

Bereavement Leave

J

Jury Duty

M

Maternity Leave

O

Other

P

Personal Leave

S

Sick Leave

Staff Education Level Codes and Descriptions


Code

Description

0

No higher education

1

Freshman year completed

2

Sophomore year completed

3

Associate degree

4

Junior year completed

5

Bachelors degree

6

Bachelors+30 or more hours

7

Masters degree

8

Masters+30 or more hours

9

Doctorate



Standard Achieved Codes and Descriptions



New York State Testing Program Assessments in

English Language Art and Mathematics — Grades 3–8

Code

Description

21

NYS Level 1 (provided by test vendor)

22

NYS Level 2 (provided by test vendor)

23

NYS Level 3 (provided by test vendor)

24

NYS Level 4 (provided by test vendor)

93

Medically excused from testing

97

Administrative error


New York State Alternate Assessment (NYSAA)

for Students with Severe Disabilities

Code

Description

21

Level 1

22

Level 2

23

Level 3

24

Level 4

93

Medically excused from testing

97

Administrative error


Alternate Assessments of Other States

Code

Description

N/A

Not applicable (applies only to participation, not performance in accountability

93

Medically excused from testing

97

Administrative error


New York State English as a Second Language Achievement Test (NYSESLAT) and NYSESLAT Braille — Grades K–12

Code

Description

31

Entering

32

Emerging

33

Transitioning

34

Expanding

35

Commanding

93

Medically excused from testing

97

Administrative error


New York State Identification Test for English Language Learners (NYSITELL) — Grades K–12


Code

Description

31

Entering

32

Emerging

33

Transitioning

34

Expanding

35

Commanding


New York State Science Test — Grades 4 and 8

Code

Description

21

Level 1

22

Level 2

23

Level 3

24

Level 4

93

Medically excused from testing

97

Administrative error

Report students with valid scores on Regents examinations, Regents Competency Tests (RCTs), and approved alternatives to the RCTs in English and mathematics with Standard Achieved Codes 01–04 AND Alternate Standard Achieved Codes 41–44, as indicated in the tables below. Report students with valid scores on Common Core Regents examinations with Standard Achieved Codes 31–35 AND Alternate Standard Achieved Codes 41–44, as indicated in the tables below. Standard Achieved Codes will be used for annual reporting purposes; alternate standard achieved codes will be used for accountability purposes (Performance Index calculations). Report students with valid scores on Regents examinations, Regents Competency Tests, and approved alternatives to the RCTs in all other subjects with Standard Achieved Codes 01–04 only.
Regents Examinations

Code

Description

01

Scored Below 55

02

Scored 55–64

03

Scored 65–84

04

Scored 85–100


Common Core Regents Examinations

Code

Description

Assessments & Scores

31

Does not demonstrate knowledge and skills for Level 2

ELA, Algebra I, & Geometry 0-54

32

(Safety Net) - Partially meets Common Core expectations

ELA, Algebra I, & Geometry 55-64

33

Partially meets Common Core expectations

ELA 65-78

Algebra I 65-73

Geometry 65-79

34

Meets Common Core expectations

ELA 79-84

Algebra I 74-84

Geometry 80-84

35

Exceeds Common Core expectations

ELA, Algebra I, & Geometry 85-100

NOTE: Algebra II score ranges to be determined.
Regents Competency Tests

Code

Description

01

Fail

02

Pass


Approved Alternatives to Regents Examinations

Code

Description

01

Fail

03

Pass


Approved Alternatives to RCTs

Code

Description

01

Fail

02

Pass


Alternate Standard Achieved Codes for Secondary-Level

Accountability for Regents and RCT

Code

Level

Assessments and Scores

41

Level 1

Regents and English and Mathematics (0–64)

RCT Reading, Writing, and Mathematics (Pass or Fail)

RCT Alternatives (Pass or Fail)


42

Level 2

Regents English (65–74)

Regents Mathematics (65–79)



43

Level 3

Regents English (75–89)

Regents Mathematics (80–89)



44

Level 4

Regents English and Mathematics (90–100)

NOTE: Regents exams and RCT scores will be converted to Alternate Standard Achieved Codes 41–44 for accountability purposes at Level 2.
Alternate Standard Achieved Codes for Secondary-Level

Accountability for Common Core Regents

Code

Level

Assessments and Scores

41

Level 1

Common Core Regents English, Algebra I, and Geometry (0–64)

42

Level 2

Common Core Regents English (65–78)

Common Core Regents Algebra I (65–73)

Common Core Regents Geometry (65–79)


43

Level 3

Common Core Regents English (79–84)

Common Core Regents Algebra I (74–84)



Common Core Regents Geometry (80–84)

44

Level 4

Common Core Regents English, Algebra I, and Geometry (85–100)

NOTE: Regents Common Core exam scores will be converted to Alternate Standard Achieved Codes 41–44 for accountability purposes at Level 2. Algebra II score ranges to be determined.

Note: Codes 96 "Refused to take the test" and 99 "Absent" are not accepted into the Level 1 Container for migration to Level 2.
The exemptions from Regents examinations for Global History and for Science (i.e., assessment measure codes 00401-Global Hist Exempt and 00402-Science Exempt, respectively) use a Standard Achieved Code of 03 and a score of 65.
Career and Technical Education assessments do not use a Standard Achieved Code (N/A is used). P (Pass) or F (Fail) on these assessments is reported in the Assessment Score field of the Assessment Fact table.



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