What Every Auto Dealership Should Know …

Business Operations

	Confidentiality of employee information. Accessible only by designated authorized staff. Missing required documents are flagged.
	Fast filing and retrieval. Multiple indexing options (e.g. by date, by name, by work order number, etc.) Secure from damage or loss.
	Limited accessibility to authorized staff. Keyword searchable.

	Limited space requirements. Quick and easy filing & retrieval. Simultaneous viewing by multiple staff. Easily transmitted and shared.
	Security of customer confidential information. Searchable by date, customer, salesperson, etc. Fast retrieval while customer is waiting.

3,000 vehicles/month generates over 40,000 pages of documentation which must be held for 7-10 years.

Retrieval and re-filing time for your average RO, including the time it takes to fax, e-mail or manually search the document for relevant information, is over 8 minutes and sometime much longer.

It’s not something we like to consider. However, it can happen; a fire, water damage or other events that results in a catastrophic loss of all records. For many businesses the business disruption resulting from a loss of all records may not be recoverable.

With electronic records, redundant copies of all files can be maintained either off-site physically or in the “cloud” providing total security against loss from natural disaster, theft, or loss.