2014 majf vendor Application2016 majf vendor application

2014 MAJF Vendor Application2016 MAJF VENDOR APPLICATION

In our continuing efforts to make the MAJF experience as rewarding as possible for both vendors and attendees, this year we are designating two vendor categories: General Merchandise/Product vendors and Art vendors.  We have thirty-three (33) stations, five (5) of which are economy stations along the education hallway.

201620152016

2016 Please insure that the MAJF office has your 200 character description for the program.

2016iambush@jazzacademy.org

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  The fee includes one (1) 29″ width x 6′ length table and 2 chairs.
  

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  Electrical services, internet, telephone connections etc., must be arranged through the hotel. After your vendor application has been accepted, if you need this type of support, please contact the Hilton Hotel at 301-468-1100 and ask for the Convention Services Department. Indicate that you will be vending at the 2016 Mid-Atlantic Jazz Festival and discuss your requirements with the hotel representatives. Please note that fees may apply.
  

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  Product/Merchandise and Art Vendors cannot sell food or beverages of any sort.
  
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  Vendors are required to maintain a staff person at their space at all times during the open hours of the vendor area of the event. These hours are from set‐up to 10:00 p.m. on Friday, February 12th, and 10:00 a.m. to 10:00 p.m. on Saturday and Sunday, February 13th and 14th.
  
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  Signage must be professional. No handwritten signs are allowed. The Mid‐Atlantic Jazz Festival and its producer, The Jazz Academy of Music, Inc., reserve the right to remove inappropriate signage.
  
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  Music of any kind is not allowed to be played at tables.
  
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  No tobacco or drug products allowed.
  
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  The Mid‐Atlantic Jazz Festival and its producer, The Jazz Academy of Music, Inc., have the right of refusal to ensure quality of products sold and to ensure diversity, thereby avoiding repetition whenever possible.
  
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  No refunds will be given for cancellations after the Vendor has been accepted for participation.
  

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  Vendors can set up between the hours of noon and 5:30 p.m. on Friday, February 12, 2016. All vendors must be set up by 6:00 p.m. on Friday and remain open until 10pm every day until the festival closes on Sunday, February 14.
  

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  Vendors must vacate the vendor area of all products and materials by noon Monday, February 15, 2016.
  
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  Cleanup – The area surrounding each table/booth must be kept completely clean by each vendor during and after the MAJF. The MAJF’s producer, The Jazz Academy of Music Inc., will charge a $100.00 cleanup fee to any vendor that fails to clean up its assigned space during or after the event.
  

If a vendor is not selected, the MAJF will refund the application payment. All acceptance decisions are made by the Festival Committee and are final. Vendor fees are nonrefundable for any reason, once mutually contracted between the MAJF and the Vendor.

Vendors are responsible for obtaining the appropriate permits and licenses as required by local authorities for conducting their business. All vendors required to pay Maryland State Sales Tax must do so on an individual basis. Please contact the Comptroller of the Treasury for the State of Maryland, Retail Sales Tax Division at 301-949-0280, 410-767-1544 or 410-767-1300 to determine vendor responsibilities with regard to Maryland State Sales and Use Tax.

Vendor Name(s)

Business Name

Mailing Address

City State Zip Code

Daytime Phone Cell Phone Fax #

Email Website

In 200 characters or less, pPlease provide a brief statement that describes the product(s) you intend to sell. [NOTE: This statement is required for all vendors. All or a portion of your description will be listed in the 2016 MAJF Program. ] is required for ALL vendors who wish to participate in the 2014 MAJF.]

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Station Number Request

Please review the attached festival layout document and choose three station locations in order of preference and write the station numbers in the spaces provided below:

First Station Preference: _#_________

Second Station Preference: _#_________

Third Station Preference: _#_________

RELEASE AND SIGNATURE

The Mid-Atlantic Jazz Festival and its producer, The Jazz Academy of Music, Inc., do not carry insurance to cover theft, loss or damage to your products or personal property, or against personal injury. I understand that I have been advised to obtain my own insurance if necessary. My signature releases the Mid-Atlantic Jazz Festival and its producer, The Jazz Academy of Music, Inc., from any damage to business or personal property, or personal injury that I or my helpers may sustain while participating in the MAJF.

Signature(s) Date

______________________________________________________________________________

Printed Name(s)

Our mailing address is:

The Mid-Atlantic Jazz Festival

Attn: Iva Ambush

P.O. Box 6744
Silver Spring, MD 20916

If you have additional questions, please email Iva Ambush: iambush@jazzacademy.org

PLEASE REMEMBER:

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  Include the MID-ATLANTIC JAZZ FESTIVAL VENDOR APPLICATION, completed as required.
  
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  Include Include your VENDOR FEE of $400 for a Basic Station ($350 for Economy Stations along education hallway). CASHIER’S CHECK OR MONEY ORDER accepted payable to: Jazz Academy of Music, Inc. your VENDOR FEE of$250 for an Economy Station, $350 for a Basic station, or $400 for a Premium station. CASHIER’S CHECK OR MONEY ORDER accepted. If you would like to pay by Visa or MasterCard, please complete our on-line application at www.midatlanticjazzfestival.org or contact the MAJF office at 301-871-0858, to pay by phone. Please remember that your station is not reserved pending approval as a vendor until payment is received.
  
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  You will be notified within 10 business days if you have been accepted for vendor participation at the 2016 Mid-Atlantic Jazz Festival.
  
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  Once accepted, if you have to cancel your commitment, there is no refund of your fee.
  
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  Your check will be returned or a credit will be processed to your credit card if you are not accepted to be a vendor in the 2016 MAJF.
  

Printed Name

Title