Abc accounting 11. 0 Reference Guide

Printer Commands (W)

You can insert printer commands within your word processor documents to print various character pitches and letter qualities. Depending on your printer and printer driver some of these may not be available. The commands are as follows:

^- - Single space

^1 - 5 characters per inch ^D - Draft quality

^2 - 6 characters per inch ^L - Letter quality

^3 - 8 characters per inch ^U - Utility quality

^P - 10 characters per inch ^H - High characters

^E - 12 characters per inch ^_ - Start underlining

^C - 17 characters per inch ^Q - Quit underlining

^6 - 6 lines per inch ^W - Start wide letters

^8 - 8 lines per inch ^N - End wide letters

^F - Formfeed ^K - Don't print line

^S - Set top of form ^> - Right justify text

^. - End of record(Stop printing) ^< - Left justify text

^= - Double space ^* - Center text

^M - Margin(see Alt+F from Shift+F1 screen under EDIT help)

^Gfxx - Load a specified record from a specified screen. This is used to bring information from another record into the printed document. This command is usually used with the ^Ifxxo and ^Rfxxo commands. See ^Rfxxo.

^Ifxxo - Insert field#. This command uses the same options as the ^Rfxxo command. See ^Rfxxo.

^Rfxxo - Replace this space with specified information. The ^Rfxxo command is used to bring information from another record into the printed document. Here is what the ^Rfxxo means:

The R means Replace.

The f stands for the file the information shall come from, such as C for Customer screen or I for Inventory screen.

The xx stand for the field number of the screen. For example, field # 01 on the Customer file is the Customer Name field. The o stands for one of the following options:

A - Prints only if something is in the next field.

B - Prints the following field if nothing is in this field

N - When the name in the field is entered as Last Name, First Name it prints the first name first and then the last name.

G - When the name in the field is entered as Last Name, First Name it prints the first name only. Otherwise, it prints Sir.

Z - The Z works only on a field with a zip code. It prints City, State and Zip Code from the Zip Code (Z) screen.

The following codes only work when they are attached to the ^Rfxxo command. (They do not work with the Z option.)
C - Center text in space

L - Left justify text in space

R - Right justify text in space

Here is an example of how ^Gfxx, ^Ifxxo and ^Rfxxo work in the heading of a form letter:

^I#08

^GVABC0 ^R#04Z ^

^IV03

Dear ^IV01G^,

Now the translation - ^GVABC0 - tells the computer to Get the record of a Vendor coded ABC0 on the V screen so that information from that record can be included in the printed Word Processor document. The G means Get, the V means the Vendor screen and the rest of the command is the vendor code. This information is not displayed on the Word Processor screen, it simply makes the information available to be pulled into the printed document with the ^Ifxxo or ^Rfxxo commands.

^I#08 means Insert, here, the system date, which is field number 08 on the # screen.

^R#04Z__________^ tells the computer to Replace the space between the two carets (^) with information from the # screen. Field 04 is the Zip Code field. The Z tells the computer to print the City and State that go with that Zip code.

^RV01___________^ tells the computer to Replace the space between the two carets (^) with information from the V screen. (The record currently on the V screen is the vendor coded ABC0 because of the ^GVABC0 command above.) Field number 01 is the name field.

^IV03 tells the computer to insert, here, from the V screen, field # 03, which is the street address.

^RV04Z______________^ tells the computer to Replace the space between the two carets (^) with information from the V screen. Field # 04 is the Zip code field, the Z means print the city and state that go with that Zip code.

The ^IV01G tells the computer to check the vendor file. The G option means, if there is a person's first name in field # 01, it shall insert that name here. If it is a business name in field # 01, it shall use the word Sir instead.

Notice, when you use the ^R command, the size of the field has to be defined with carets (^). If there are more characters in the specified field than what there is room between the carets (^), the extra characters will not print. The ^I command does not require an ending caret (^).

When the example heading is printed with the Alt+P command, it should look similar to this:
7/ 4/1997

JONESTOWN PA 17038

ADVANCED BUSINESS COMPUTERS

88 GREBLE ROAD

JONESTOWN PA 17038

Dear Sirs,

^X - User defined codes (This means that depending on your printer, additional options could be set up.)

^Y - User defined codes

^Z - User defined codes

^A - prints the ASCII character of the decimal three-digit set. The sets must end with a caret (^). This allows you to print many characters and symbols that are not on a standard keyboard. The possibilities depend on your printer and printer driver.

All the Printer Commands, listed above begin with a caret (^). Here is an example of the use of printer commands:

^_The people are studious.^Q This sentence will be underlined when it is printed because the ^_ begins underlining and the ^Q stops the underlining.

Another example:

^5WE DECLARE ^3that we are the people ^Pthat understand ^Cvery little.^P

The first two words of the sentence will print at 5 characters per inch. The clause "that we are the people" will print at 8 characters per inch. The next two words, "that understand" is set to normal print which is 10 characters per inch. The last two words will print condensed, at 17 characters per inch. The ^P at the end of the sentence, sets the size back to normal print, 10 characters per inch.

These printer commands will override the size entered when you press Alt+P to print the document. In other words, if you press Alt+P and select C to print 17 characters per inch, the computer will use the inserted printer commands, regardless of your size selection.

Printer commands do not print when you print the document with Alt+P. Nor is the space they use on the screen seen on the printout.

NOTE: These commands must be properly set up in the Printer Configuration ('P) screen for your specific printer in order for the commands to work.

Formatting Text (W)

Formatting text means to make the margins straight. If a left margin number is specified, the document to be formatted does not have to aligned at the left side of the screen before it is formatted.

1. Press Alt+B when the cursor is on the first line that you want formatted.

2. Press Alt+F on the last line to be formatted. The message, "Enter width to format" appears.

3. Type the length that you want for each line, maximum 80. If you also want to set the left margin, type the margin size, separating the two numbers with a comma. (The total of

the two numbers must not exceed 80.) Press Enter. The text is formatted according to your specifications. NOTE: Sometimes the right margin will not be straight because the computer puts a maximum of only two spaces between words.

For example, 70,5 would be lines 70 spaces long with left and right margins of 5 spaces. 70,10 would be lines of 70, a left margin of 10 and no right margin.

If you want paragraph indentions in the formatted document, all your lines, except the indentions, must begin at the left margin. Do not specify a left margin after pressing Alt+F. For another method of formatting text, from the Shift+F1 screen, see Alt+F under the Edit section.

Word Processor - General Instructions (W)

This screen is used for word processing and often takes the place of a typewriter. You can use this file for a wide variety of functions, from addressing envelopes to calculating spreadsheets.

The first line on the screen is the Code line. If you wish to save the documents you type in the Word Processor (W) screen, you must enter a code on this line. This should be done before you begin typing your document. It doesn't need to be fancy, just a few letters or numbers that you may use to reference the document.

For example, you may want to reference your letters by LTR-___. Say you were writing a letter to ADVANCED BUSINESS COMPUTERS. You may enter a code like this:

LTR-ABC. Then a letter to an individual by the name of Joe L. Blow could be coded LTR-JLB. By following a pattern like the above, you can easily find what you are looking for, since this screen sorts alphabetically by code.

The standard Function Keys are used in this screen also. You can find a summary list of these functions and how they perform in Appendix B. Page 260 to go to Appendix B.

When you press F9 to save the document you just typed, the computer will enter the system date on the line just below the code. The date is entered like this: Two digits for the year, two digits for the month and two digits for the day.

For example, July 4, 1997 would be 970704. This allows you to see exactly when you wrote or last edited the document, and you don't need to worry about typing the date for information purposes. The computer automatically does it for you.

The code and the date do not print when you print your documents.

The third line is the beginning of your document. You may start your document on this line, or any following line to fit your application.

When in the Word Processor (W) screen you have some Alt and Ctrl commands to simplify and speed your work. Press Shift+F1 to view them.

Printing from the Word Processor (W)

When you are ready to print something that has been typed in the Word Processor, press Ctrl+P. A message appears at the bottom of the screen, "Enter printer device S-Screen, P-10 cpi, E-12 cpi, C-17 cpi, M-Modem".

Simply press Enter to print with the current printer settings.

Press S to display the document on the screen.

If you have only one printer and you want standard size print, 10 characters per inch, press P (Pica).

If you want slightly smaller print, 12 characters per inch, press E.

For condensed print, 17 characters per inch, press C.

To print to another computer, via a modem, press M. (The modem must be hooked up properly to a phone line for this to work.)

If you have more than one printer in your computer system, you can specify which printer to use by pressing N and entering the number. The next message that displays at the bottom of the screen is, "Enter # of copies to print, W Wide lines, or ' list:". This option allows you to select your desired number of copies at once rather than pressing Ctrl+P every time and going through the submenus for each copy.

If you press Enter when asked for the number of copies to print, the computer will automatically print one copy of your document. If you specify the number of copies, it will give you this message, "Enter number of lines on page or label".

You may specify the number of lines on a page for purposes like printing labels, etc. where you want to repeat a few lines a number of times. Take return address labels for an example. Type your name and address as you want it to appear on the label, starting on line three of the screen. Press Ctrl+P. Press P, E, or C to select the desired character pitch. Now type the number of labels you want to print. Press Enter. Type the number of lines on each label. Press Enter. (If you are printing 1" labels, enter 6 as the number of lines on a page or label.)

The computer automatically prints 8 lines per inch if the total number of lines in your document is between 62 and 83. Otherwise, it prints 6 lines per inch.

If your document doesn't fit on 1 sheet of paper, it will print on two.

The Wide lines option was used more before ABC Version 5, when a Word Processor document was limited to 80 characters wide on the screen and you desired to print something wider than that. Currently the limit is 190 characters, so the Wide lines option is rarely needed anymore for printing on wide paper. For that rare case,

this is how it works. Suppose you have a sentence that is 240 characters wide and you want to print it all on one line on wide paper. Type all that fits on one line of the screen, using F12 to shift the screen to the left. End the line with an open bracket ([). Finish the sentence on the next line. The open bracket ([) tells the computer to attach the following line onto the end of the first line when it is printed.

To print a document that is set up for wide lines (see preceding paragraph), prepare your printer with wide paper and press Ctrl+P. Press P, E or C to select the desired pitch. When the message, "Enter # of copies to print, W Wide lines, or ' list:" appears, enter W. This tells the computer to print one copy with wide lines. If you want to print ten copies with wide lines you would enter 10,W.

The 'list option is used to print a list of Word Processor records in succession rather than pulling up each one and printing them individually.

To use this option, make a record in the Word Processor (W) screen and list the codes of the Word Processor records you want to print. (This list must be against the left side of the screen, and must begin on the fourth line on the screen. Let one line blank below the date line.)

When you receive the message, "Enter # of copies to print, W Wide lines, or ' list:", enter apostrophe (') followed immediately by the code of the record that contains the list of codes to print.

Spreadsheet Setup (W)

The Word Processor screen can be used to set up spreadsheets to add, subtract, multiply or divide columns and rows of numbers. Spreadsheets are used for quotes, timesheets, expense records, formula calculations, etc.

Spreadsheets can have a maximum of 25 columns and 99 rows. Each line is limited to 128 characters.

A spreadsheet will calculate only when you press Alt+O. Calculation starts where a line begins with a C followed by a Space and calculates from left to right on that line, processing all the following lines the same way. Calculation stops where it finds a line beginning with a Q command.

NOTE: A C+Space+T command (C T) is used for setting tabs and does not start or affect calculation. A (C T) line is skipped when encountered during calculation.

To define the columns, enter a line beginning with a C, and use a stile (|) to mark the beginning and end of each column. The columns are automatically defined as A, B, C, etc., from left to right. A formula can be entered within the column divisions. For example, if you want Column A and Column B to total in Column C, enter A+B between the two stiles of Column C.

The following commands may be used between the stiles. Use + to Add. Use - to Subtract. Use * to Multiply. Use / to Divide.

` (Accent Mark) is used to add more than two columns of numbers. For example: Use A`D instead of A+B+C+D.

: (Colon) is used to load information from other screens. For example, a list of customers and their account balances. Enter a colon (:) followed by a C in Column A to tell the computer to load information from the Customer

(C) screen. Then list the customer codes you want to get the information from in that column. The first character of each code MUST be directly below the beginning stile. In the other columns enter a C, followed by the Field # from which you want to load the information. In our example, we want field # 1 which is the Customer's Name and field # 55 which is the Customer's Balance. Press Page 253 to go to Appendix A for a list of File Codes and Field #s. Or press Ctrl+J with the cursor in the desired screen and field and a message at the bottom of the screen tells you the Field #.) The information will load from the specified file and field when you press Alt+O.

Following is an example of how your spreadsheet might look:

Before you press Alt+O:

C | :C | C1 | C55 |

H=========================================================

BROCH 0

HAVELC0

T

Q

C | :C | C1 | C55 |

H=========================================================

BROCH 0 BROWN, CHARLES 5660.01

DIADAI0 DIAMOND DAIRIES INC. 588.36

HAVELC0 HAVECO ELECTRIC COMP 776.87

H ---------------

T 7025.24

Q

Within a spreadsheet, any line may begin with a command character. The command character must always be placed at the extreme left of the line you want it to affect. If a valid command character is not found at the beginning of a line, that line is added to the column totals. A column total is the total of the column at any given point in the column. For explanation of the command characters which can be used in your spreadsheet, see the following information:

C - A C followed by a Space defines this line as the beginning of the spreadsheet Column divisions and formulas are also defined on this line.

D - This command is used to duplicate a line from another place in the Word Processor. If you want to duplicate a line from the record you are working on, enter D followed by a comma, and the code word beginning at the third character on the line you want to duplicate. If you want to duplicate a line from another Word Processor record, enter that record code after the D and before the comma. The line you want to duplicate MUST begin on the third space in from the left side of the screen.

H - (Heading) No calculation is done on this line, but it appears on the printed spreadsheet.

N - Save the currently loaded record calculation at this point and begin calculation on the following Word Processor record. The following Word Processor record must not have a C+Space command, or the computer will treat it like a separate spreadsheet rather than a continuation of the first.

O - Calculate other records. This is similar to the N command, except it allows you to specify which record you want to calculate next, instead of beginning calculation on the following Word Processor record. To specify the record(s) you want to calculate, enter O Record code, Record code. This command saves the current record calculation at this point and begins calculation on the specified record. When it is finished calculating the specified record, it comes back to the currently loaded record and searches for the next specified record to calculate. If it finds none, it finishes calculating the currently loaded record. This command may be used on the specified records also, as long as the total number of non-calculated records does not reach the maximum. The maximum number of noncalculated records varies depending on the length of the record codes. For record codes that are eight characters long, you may have approximately twenty records.

Q - This is the end of the spreadsheet. The computer now scans for the next C+Space command.

S - (Subtotal) Print column subtotals on this line.

T - (Total) Print column totals on this line.

V - (Variable Type) All columns normally default to money type (.00). To change this type, enter one of the following commands within the column you want to change. You may have as many of these commands as necessary within one column. If you have two commands on one line within a column, it will use the second and ignore the first. These commands must be placed on a line that begins with a V.

4 - 4-place Decimal

6 - 6-place Decimal

I - Integer (Whole Numbers)

M - Money (.00)

F - Floating Decimal

A - (ASCII) This allows you to enter letters and numbers

within the column. The column will not total.

Z - Zero the column totals at this point.

+ Add this line to the column totals. NOTE: This command

is optional. If there is no other command entered it

automatically defaults to add.

- Subtract this line from the column totals.

* Multiply the column totals by the figures on this line.

/ Divide the column totals by the figures on this line.

X No calculation is done on this line. It doesn't appear

on printout.

Spreadsheet Example before calculating with Alt+O:

Style 1st 2nd 3rd 4th Total Average/Qtr

==========================================================

C | | | | | A`D | E/4 |

V I I I I I I

Dress 9500 8700 12000 6000

Career 4000 8200 6000 9000

Sport 13500 6000 9000 8700

V Z

H --------------------------------------------------------

Q

Spreadsheet Example after calculating with Alt+O:

Style 1st 2nd 3rd 4th Total Average/Qtr

==========================================================

C | | | | | A`D | E/4 |

V I I I I I I

Dress 9500 8700 12000 6000 36200 9050

Career 4000 8200 6000 9000 27200 6800

Sport 13500 6000 9000 8700 37200 9300

V Z

H --------------------------------------------------------

Q

Note to ABC Programmers

Tabs (W)

Tabs are automatically set to every eighth place, but may be defined otherwise. To define tabs, begin a line with a capital C followed by a space and capital T. Place a stile (|) where you want the tabs. A page may contain as many tab definitions as desired. The computer always uses the nearest tab definition line above the cursor location. Tab definitions are saved with the page but do not print.

. Screen
MESSAGE SCREEN EDIT FUNCTIONS

Undo present changes to line cursor is on.

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