Abc accounting 11. 0 Reference Guide

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PRINTER SETUP TOOLS HELP

You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location.

or This gives you two notepads to keep on file anything that you want to remember about this purchase order. Ctrl+J files it with the date and time, Ctrl+K only with the date. To see what is on file, press Ctrl+J or Ctrl+K. When you are done, press F9.

Undo present changes to line cursor is on.

Start macro from the line the cursor is on. Press F4 and the macro name.

Record Macro. Press Shift+F4 to begin recording. Then enter the macro keystrokes. Press Shift+F4 to end the macro. Press Page 12 for more information.

calculator. Use + to add and total and - to subtract. Use / to divide and * to multiply. Use ) to clear and ( for off. Use = or Enter for equals.

Code (p)

This is a brief alpha-numeric code used to identify the printer. Do not use a code starting with an (!). This designates the printer setup for the system and users.

Printer Type (p)

This is the printer brand name and model number.

Special Printer Codes (p)

The rest of the fields on this screen are for printer control codes. These should be used only by people that have the required expertise. In other words, people that know what they're doing.

See page 248 for Special Printer Codes (p)

Printer Port (p)

Use this field to specify where you want to send your documents when you print. Enter M, P, S, or the user number (0-9), to which you desire to print. The user # option is only available if you have a multi-user system, and directs output from the local user to a specific user.

See page 248 for Special Printer Codes (p)

Printer Init (p)

This field is used to send commands at the start of each report. On a Window driver top of form is set to 480 twips so printing from Window or DOS is the same. (027080069) will clear it to 0 twips.

Cut Sheet (p)

Place a Y here if the printer uses Sheets of paper (Ex 8 1/2 x 11). If Report # 3-38 is selected, a Y will switch from preprinted to Laser Form.

Printer Setup Screen

Normally your dealer will configure your printer for you. You will need to configure your system only if you are installing a printer model for which the system was not configured, if you are moving a printer to another user, or if you are changing the default printer for a user.

To access the Printer Setup screen, press F10 and then apostrophe ('). For the extended option, press P.

The Printer Setup ('P) screen may contain a number of records. Each record contains control codes for one particular printer model. Any one of these records can be selected as the system printer.

Use F7 and F8 to view the available printers. If the one you want is already in the file, you have some options as to where you wish to send your documents: (M)odem, (P)rinter, (S)creen, User# or *Port#. Enter M, P, S, the

user # or the port # preceded by an asterisk (*) to which you desire to print. The user # option, of course, is only available if you have a multi-user system, and directs output from the local user to a specific user. The port # option applies if you have more than one printer port on your computer. Load the correct record and enter your output option. Press Alt+S to select the printer. The computer asks for the user number. If this configuration is the system default, simply press Enter. If this is for a particular user, enter that user number.

If there is no record for the printer you want, you will need to enter one.

When you are finished entering the control codes, press F9 to save the record. This will also clear the screen. Enter the code to bring back the record and press Alt+S to select it.

For the Code, enter a brief alpha-numeric code to identify the printer. Do not use a code starting with an exclamation point (!) because this designates the printer setup for the system and its users.

For the Printer Type, enter the brand name and model number.

The remaining fields are for printer control codes. The fields numbered from 02 to 09 are for setting various pitches of printing. There are also fields for underlining and fields for selecting the number of line per inch. Skip any that are unavailable. Printer control codes are sometimes listed in the printer manual, but sometime these codes have to be ordered from the printer manufacturer.

Enter each control code as a series of numerals, with three digits specifying the ASCII number of each character from the printer manual. For example, ESC A would be entered as 027065.

Selecting a Printer Setup

Step 1 - Get proper printer on screen with F7 or F8

Step 2 - Select it with Alt+S Enter

The fields on the lower part of the screen are for entering printer control codes. This should only be done by people with the technical know-how required.

'T - Terminal Configuration
P }tp

TERMINAL CONTROL CODES TOOLS HELP

You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location.

or This gives you two notepads to keep on file anything that you want to remember about this purchase order. Ctrl+J files it with the date and time, Ctrl+K only with the date. To see what is on file, press Ctrl+J or Ctrl+K. When you are done, press F9.

Put the currently loaded code on a Word Processor list. To see the list, press F10, W, Ctrl+N (to clear screen), and then type tLIST. To learn more, press Page 11.

Undo present changes to line cursor is on.

Start macro from the line the cursor is on. Press F4 and the macro name.

Record Macro. Press Shift+F4 to begin recording. Then enter the macro keystrokes. Press Shift+F4 to end the macro. Press Page 12 for more information.

calculator. Use + to add and total and - to subtract. Use / to divide and * to multiply. Use ) to clear and ( for off. Use = or Enter for equals.

Modem Initialization (t)

This field is used to initialize the modem.

If MODEM is in the description, the * screen prints it to this user console.

Report # 8-2 prints it to device 1 when the 2 option is selected.

AT\N0N1&Q5S=0 allows Error correcting and auto speed selection for most Hayes compatible modems and auto answer.

The } screen uses it to initialize the modem before dialing.

ABC RS-232 transfer has its own error correction and is not designed for the time delay caused by many modem error correction protocols.

ATE0V0F8N0&Q0 in this field will turn off echo, give numeric response, set to 9600 baud, does not allow speed detection, and use direct connect for most Hayes compatible modems.

Printer Selection (&) ('t)

You may select various printers for printing (M) Sales Orders, (R) A/R Invoices, (B) A/P Checks, (L) G/L Checks, (C)(V)(N) Labels and Envelopes. This allows you to have different printers loaded with different paper stock. The computer will send the print job to the specified printer. Any printer selection on the ('t)erminal configuration screen will be used for this particular user.

Enter the printer number from 01 to 99. Printer numbers with appropriate drivers and ports need to be setup in the 'p screen.

See page 251 for Printer Selection (&) ('t)

Default Printer

This field allows printer number's from 01-99 or a space to clear it out. You should have a printer number specified in either the t screen or the & screen. When you print and specify P for printer it loads the printer # specified on the t screen if specified, otherwise it uses the number on the & screen. Printer numbers with appropriate drivers and ports need to be setup in the 'p screen.

This screen is only used with multi-user situations. Any changes should only be made by professional technicians.

Appendix

x Screen
SCREEN CODES AND FIELD NUMBERS FOR...
Setup Company & G/L Screen (#)

Setup A/P & A/R Screen (&) Page 254

Assembly File (A) Page 256

Bill Entry Screen (B) Page 256

Customer File (C) Page 257

Deposit Screen (D) Page 258

Employee File (E) Page 259

Tax Tables & Wage Categories (K) Page 259

Appendix A - Screen Codes & Field Numbers (#)

The following screen codes, field numbers, entry locations and posted field numbers are useful when setting up macros and spreadsheets. Field #s are used on their particular screen in macros with Ctrl+K. Entry Location is used with Ctrl+J. Use the Posted Field # for importing data into a Spreadsheet.

CAUTION: These numbers may be changed when the program is modified or updated. You can check the field # and entry location of most fields by placing the cursor on the field and pressing Ctrl+J.

SET UP COMPANY & G/L SCREEN (#)

Field # Field Name Entry Location Posted Field #

1 Company Name 0

2 Attention Line 1

3 Street Address 2

4 Zip Code 3

5 Zip Extension 6

7 Phone Number 8

8 System Date

9 Year End Month Number 20

10 A/Receivable Acct # 31

11 A/Payable Acct # 36

12 Payroll Cash Acct # 38

13 Inventory Start Acct # 41

14 Inventory End Acct # 42

15 Inventory Reversal Acct # 43

16 Retained Earnings Acct # 40

17 Sales Start Acct # 44

18 Purchase Start Acct # 45

19 Purchase End Acct # 46

20 Ledger 3 Account Name 10

21 Ledger 3 Account # 9

Field # Field Name Entry Location Posted Field #

23 Ledger 4 Account Name 12

24 Ledger 4 Account # 11

26 Ledger 5 Account Name 14

27 Ledger 5 Account # 13

28 Company Number (0-9) 23

29 Ledger 6 Account Name 16

30 Ledger 6 Account # 15

32 Ledger 7 Account Name 18

33 Ledger 7 Account # 17

34 Floor Plan Account # 37

35 Department Multiplier 22

65 A/R Discount Acct. # 32

72 EIN # 7

87 Auto Deposit Post ? 34

92 Payroll & A/P Ledger # 39

95 Department Start # 12

132 Prepay Account # 33

SET UP A/P & A/R SCREEN (&)
Field # Field Name Entry Location Posted Field #

141 Code Generator Indv. Vendor 24

142 Code Generator Comp. Vendor 25

143 Code Generator Indv. Customer 26

144 Code Generator Comp. Customer 27

145 Code Generator Indv. Name 28

146 Code Generator Comp. Name 29

147 Code Generator Indv. Employee 30

160 Credit Card Deposit Acct # 35

191 City 4

192 State 5

25 Sales Order (Printer Selection) 46

31 Labels (Printer Selection) 50

36 Customer Type 0

37 Inventory Markup 1

39 Free Days (Finance Charge) 10

Field # Field Name Entry Location Posted Field #

40 Message (Finance Charge) 14

41 Monthly Rate 7

42 Minimum Charge 8

43 Days till Charge 9

44 G/L Account # 11

45 Compound Interest 12

46 Last Finance Charge Date 13

49 Low Balance Limit 35

50 High Balance Limit 36

51 Ledger # (3-7) 21

52 Discount Account # 22

53 Suspense Account # 23

54 Disable Stock Error 25

55 Price Update Code 26

56 A/P General Ledger Adder 29

57 Overtime Base 38

58 Overtime Factor 39

Field # Field Name Entry Location Posted Field #

62 A)uto,O)ptional B/Ord 3

63 Message (A/R Invoices) 20

64 # of Customer Remarks (1-4) 18

66 Default Sales Account # 4

67 Default Purchase Account # 30

68 Omit P.O. Heading (Y) 19

69 A/P Checks (Printer Selection) 48

70 G/L Checks (Printer Selection) 49

71 A/R Invoices (Printer Selection) 47

73 Subcontract Purchase Account # 31

74 Subcontract Adder 32

75 A/R Invoice Report # 15

76 Labor Sales Account # 40

77 Material Sales Account # 41

78 Subcontract Sales Account # 42

79 A/P Material Markup Percent 43

80 A/P Subcontract Markup Percent 44

Field # Field Name Entry Location Posted Field #

81 List Price Multiplier 27

82 Job Class for Billing 45

83 Price Purchase Orders (Y/N) 33

84 Bank Deposit # 6

85 Create Quote Record (Y) 37

88 Book Increase % 28

89 Point-of-Sale Invoice Report # 17

93 Special Deposit Account # 5

131 Backup Device 52

133 Auto Save User # 53

134 Prepayment Account # 24

135 A/R Invoice # (of copies) 16

148 Envelopes (Printer Selection) 51

151 Omit P.O. Heading (Y) 34

158 Tax on Order Y/N 2

ASSEMBLY SCREEN (A)

Field # Field Name Entry Location Posted Field #

0 Assembly Code 0

1 Labor # 1 hours 1

2 Labor # 2 hours 2

3 Labor # 3 hours 3

4 Labor cost 4

5 Sub-contract 5

6 Material Quantity 6

7 Material Cost 7

8 Sell Price 8

Repeating Fields

10 Item Code 10,14,18,22,26,30, etc.

11 Quantity 12,16,20,24,28,32, etc.

12 Remark 13,17,21,25,29,33, etc.

BILL ENTRY SCREEN (B)
Field # Field Name Entry Location Posted Field #

0 Bill Entry # 0

1 Vendor # 2

2 Invoice Date 20

3 Invoice Number 19

4 Terms 14

5 Due Date

6 Discount Date

7 Discount Amount

8 Job Number 11

9 Pay Code (Y,N,S,F) 15

10 P. Order Date 27

11 P.O.# 26

12 Receive # 24

13 Invoice Amount 13

14 Mat,Dir,Sub 16

Field # Field Name Entry Location Posted Field #

15 Control Date 28

16 Ship To Code 9

17 T & M Contract 17

18 A/R Invoice # 18

19 Date Received 25

Repeating Fields:

20 Item # 33,46,59,72,85,98, etc.

21 Quantity 41,54,67,80,93,106, etc.

22 Price 42,55,68,81,94,107, etc.

23 Amount 43,56,69,82,95,108, etc.

24 G/L Account # 35,48,61,74,87,100, etc.

25 Qty/Case 40,53,66,79,92,105, etc.

26 Price Update Code 44,57,70,83,96,109, etc.

27 Job Class 37,50,63,76,89,102, etc.

28 Serial #

29 Freight Amount 45,58,71,84,97,110, etc.

31 Purchase Order # 39,52,65,78,91,104, etc.

CUSTOMER SCREEN (C)
Field # Field Name Entry Location Posted Field #

0 Customer Code 0

1 Customer Name 1

2 Attention 2

3 Street Address 3

4 Zip Code 4

5 Zip Extension 8

7 Telephone # 13

8 Print Code 24

9 Credit Limit 26

10 Late Charge 32

11 Tax Status 28

12 Discount Level 30

14 Ship Via 31

15 Terms 27

16 Salesperson 17

Field # Field Name Entry Location Posted Field #

17 Advertiser 20

18 Ship to Address 9

19 Customer Type 21

20 Message 1 34

21 Message 2 35

22 Message 3 36

23 Message 4 37

24 Contact Person 16

25 Review Date 33

26 Last Change Date

27 Home Phone # 15

30 P.O. Required 23

31 Tax Number 29

32 Commission 19

33 Zone 11

34 Fax Number 14

36 Old Code 39

Field # Field Name Entry Location Posted Field #

38 Date First Entered

43 Ship (R,C) 12

44 New Code 38

50 Post Date

51 MTD Sales

52 Prior Sales 0

52 Prior Sales 1

53 MTD Pay 2

54 Prior Balance 2

55 Balance 3

56 MTD Cost 4

57 Prior Cost 5

63 Non Invoice Amount 6

64 Sales 1 Year Ago 7

65 Sales 2 Years Ago 13

70 Special Deposit Amount 14

87 Order Deposit Amount 15

101 City 5 20

102 State 6 37

DEPOSIT SCREEN (D)
Field # Field Name Entry Location Posted Field #

0 Reference # 0

1 Customer Code 2

2 Date 1

3 Ledger # 17

4 Check Number 15

5 Check Amount 18

6 Amount Not Applied

7 Total Discount

8 Apply to G/L# 20

9 G/L Amount 22

Repeating Fields

10 Invoice #

11 Invoice Date

12 Invoice Amount

13 (previous) Payment

14 Discount Amount

Field # Field Name Entry Location Posted Field #

15 Discount Date 3 16 Payment Applied 26,36,46,56,66, etc.

17 Discount Applied 27,37,47,57,67, etc.

18 (discount) Earned

19 Balance

EMPLOYEE SCREEN (E)
Field # Field Name Entry Location Posted Field #

0 Employee Code 0

1 Name 1

2 Attention 2

3 Address 3

4 Zip Code 4

5 Zip Extension 7

6 Phone # 8

7 Workman Compensation # 9

8 Social Security # 11

9 Status M/S, P 12

10 Pay Period 15

11 Federal Number of Dependents 13

13 Birth Date 18

14 Hire Date 19

15 Termination Date 20

16 Review Date 21

17 (last) Raise Date 22

TAX TABLES & WAGE CATEGORIES (K)
Field# Field Name Entry Location Posted Field #

61 Current (special Payments) 11

62 1 Mo. Prior (special Payments) 12

63 2 Mo. Prior (special Payments) 13

64 3 Mo. Prior (special Payments) 14

65 Year-to-date (special Payments) 15

Appendix B - Code Order

This is a list in alphabetical order of all letters, numbers and symbols on standard keyboards. The computer uses this to determine code order.

Space Dash - Colon :

Exclamation point ! Period . Semicolon ;

Quotation mark " Slash / "Less than" symbol <

Number sign # Zero 0 Equals =

Dollar sign $ One 1 "Greater than" symbol >

Percent sign % Two 2 Question mark ?

Ampersand & Three 3 "At" sign @

Apostrophe ' Four 4 A

Open parenthesis ( Five 5 B

Closed parenthesis ) Six 6 C

Asterisk * Seven 7 D

Plus + Eight 8 E

Comma , Nine 9 F

G Z m

H Open Bracket [ n

I Backslash o

J Closed Bracket ] p

K Caret ^ q

L Underline _ r

M Accent mark ` s

N a t

O b u

P c v

Q d w

R e x

S f y

T g z

U h Open brace

V i Stile |

W j Closed brace

X k Tilde

Y l

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