Agenda Item No.: F c. Community Services Advisory Board Recommendations for 2001 Community Investment Hosting Grant Awards

• 
  The recommendations in this report provide for the awarding of 2001 Hosting grants to the 12 organizations who applied for funding under the 2001 Community Investment Hosting program as of the April 1, 2001 deadline.
  

• 
  At its meeting of December 15, 2000, City Council approved the 2001 Community Investment Grant Budget, which included $45,000 for the purpose of funding the Travel and Hosting component of the Community Investment Grant Program.
  

• 
  There were 12 Hosting applications received as of the April 1, 2001 application deadline.
  
• 
  On April 26, 2001 the Community Services Advisory Board met to consider applications and recommended funding for all 12 applicants, based on the process outlined in Attachment 2.
  
• 
  The remaining funds in this program will be utilized for Travel grants and during the second round of the Hosting programs in October, 2001.
  

• 
  Funds are available in the Community Services Department 2001 Community Investment Grant Budget.
  

• 
  The 2001 Community Investment Hosting grant recommendations are in accordance with City Policy C211C, Community Investment Grants to Organizations and Individuals. Attachments 3 – 14 provide an overview of each applicant’s request and eligibility.
  

1. 
   Summary of Recommendations for 2001 Community Investment Hosting Grants.
   
2. 
   Formulation of Recommendations for 2001 Community Investment Hosting Grants.
   

3-14. Individual Applicant Reports.

1. 
   City Policy C211C Community Investment Grants to Organizations and Individuals.
   

1. 
   Community Investment Grants to Organizations and Individuals.
   

2. 
   Grant award recommendations were based on the following considerations:
   

a) Level of event, i.e. International, National, Western Canadian, Provincial.

3. 
   A comparison of the funding levels for “like” events (i.e. similar expenditures, numbers of participants, number of days, adult/youth, level of event) from 1995 - 2000 Community Investment Hosting recommendations was undertaken in order to remain as consistent to previous years as possible when formulating these recommendations.
   

4. 
   The Percentage of eligible expenses was also considered. Organizations were not recommended for funding more than 25% of their total Operating expenses for the event.
   

5. 
   Consideration was also given to any other previous Community Services Advisory Board decisions regarding events potential eligibility.
   

NAME OF EVENT: 2001 Canadian National Darts Championship & Canadian Open World Ranked Darts Championship

LEVEL: National & International

LOCATION: Mayfield Trade Centre - Edmonton

DATE: 10 Days – June 8 – 17, 2001

HOSTING ORGANIZATION: Darts Alberta the Alberta Darts Organization

EVENT SANCTIONED BY: National Darts Federation of Canada

PROJECTED PARTICIPATION: 875

TOTAL EXPENSES:	$68,494.50
ELIGIBLE EXPENSES:
In-City Transportation:	$5,200.00
Facility Rentals:	$28,000.00
Equipment Rentals:	$1,750.00
Trophies and Medals:	$300.00
Salaries:	$940.00
Adjudication Costs:	$3,971.00
Printing Costs:	$1,950.00
Publicity Costs: Administration:	$0.00 $425.00
TOTAL ELIGIBLE EXPENSES:	$42,536.00

GRANT RECOMMENDED: $2,500.00

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $2,500 $2,500

CIG OPERATING

CIG TRAVEL

• 
  $40,900 in eligible expenses, 30,000 participants, 270 days $2,500
  

• 
  $105,146 in eligible expenses, 1200 participants, 3 days $2,250
  

NAME OF EVENT: Canadian Bowls Championship 2001

LEVEL: National, Junior & Major

LOCATION: Commonwealth Lawn Bowling Club - Edmonton

DATE: 9 Days – August 17 - 25, 2001

HOSTING ORGANIZATION: Lawn Bowls Association of Alberta & Commonwealth Lawn Bowling Club

EVENT SANCTIONED BY: Lawn Bowls Association of Alberta, Bowls Canada Boulingrin

PROJECTED PARTICIPATION: 143

TOTAL EXPENSES:	$42,346.25
ELIGIBLE EXPENSES:
In-City Transportation	$3,915.00
Facility Rentals	$5,000.00
Equipment Rentals	$1,450.00
Administration Trophies and Medals	$500.00 $0.00
Salaries	$900.00
Adjudication Costs	$630.00
Printing Costs	$200.00
Publicity Costs	$2,400.00
TOTAL ELIGIBLE EXPENSES:	$14,995.00

GRANT REQUEST: $2,500.00

GRANT RECOMMENDED: $1,750.00

GRANT HISTORY

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $2,500 $1,750

CIG OPERATING

CIG TRAVEL $1,925
2001Benchmark Comparisons:

1995 Canadian Lawn Bowling Championship

• 
  $19,562 in eligible expenses, 140 participants, 6 days $1,800
  

• 
  $25,425 in eligible expenses, 270 participants, 4 days $1,700
  

- $21,200 in eligible expenses, 147 participants, 7 days $1,600

NAME OF EVENT: 2001 Canadian Open Short Track Speed Skating Championships

LEVEL: National

LOCATION: Clareview Arena “A” - Edmonton

DATE: 3 Days – March 2-4, 2001

HOSTING ORGANIZATION: Edmonton Speed Skating Association

EVENT SANCTIONED BY: Alberta Amateur Speed Skating Association & Speed Skating Canada

PROJECTED PARTICIPATION: 460

TOTAL EXPENSES:	$25,300.00
ELIGIBLE EXPENSES:
In-City Transportation:	$400.00
Facility Rentals:	$4,300.00
Equipment Rentals:	$4,300.00
Trophies and Medals:	$250.00
Salaries:	$3,500.00
Adjudication Costs:	$1,500.00
Printing Costs:	$600.00
Publicity Costs: Administration:	$50.00 $3,250.00
TOTAL ELIGIBLE EXPENSES:	$18,150.00

GRANT RECOMMENDED: $1,750.00

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $2,500 $1,750

CIG OPERATING

CIG TRAVEL

• 
  $25,425 in eligible expenses, 270 participants, 4 days $1,700
  

• 
  $17,380 in eligible expenses, 800 participants, 2 days $1,800
  

• 
  $21,200 in eligible expenses, 147 participants, 7 days $1,600
  

NAME OF EVENT: 2001 Canadian Junior B Lacrosse Championship

LEVEL: National

LOCATION: Jasper Place Arena - Edmonton

DATE: 6 Days – August 14-19, 2001

HOSTING ORGANIZATION: Edmonton Minors Lacrosse Club

EVENT SANCTIONED BY: Alberta Lacrosse Association & Canadian Lacrosse Association

PROJECTED PARTICIPATION: 250

TOTAL EXPENSES:	$36,500.00
ELIGIBLE EXPENSES:
In-City Transportation:	$7,000.00
Facility Rentals:	$4,500.00
Equipment Rentals:	$0.00
Trophies and Medals:	$1,500.00
Salaries:	$0.00
Adjudication Costs:	$10,000.00
Printing Costs:	$0.00
Publicity Costs: Administration:	$3,000.00 $2,000.00
TOTAL ELIGIBLE EXPENSES:	$28,000.00

GRANT RECOMMENDED: $1,750.00

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $2,500 $1,750

CIG OPERATING

CIG TRAVEL $2,031 $2,807

• 
  $19,562 in eligible expenses, 140 participants, 6 days $1,800
  

• 
  $25,425 in eligible expenses, 270 participants, 4 days $1,700
  

• 
  $21,200 in eligible expenses, 147 participants, 7 days $1,600
  

NAME OF EVENT: 2001 Canadian Lifeguarding Championship

LEVEL: National

LOCATION: Kinsmen Sport Centre - Edmonton

DATE: 3 Days – May 10 -12, 2001

HOSTING ORGANIZATION: Royal Life Saving Society Canada - Alberta & NWT Branch

EVENT SANCTIONED BY: Royal Life Saving Society Canada - Alberta & NWT Branch, Lifesaving Society, National Office

PROJECTED PARTICIPATION: 200

TOTAL EXPENSES:	$22,375.00
ELIGIBLE EXPENSES:
In-City Transportation:	$3,500.00
Facility Rentals:	$4,900.00
Equipment Rentals:	$200.00
Trophies and Medals	$1,380.00
Salaries	$0.00
Adjudication Costs:	$0.00
Printing Costs:	$1,000.00
Publicity Costs:	$1,045.00
TOTAL ELIGIBLE EXPENSES:	$12,025.00

GRANT RECOMMENDED: $1,500.00

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $2,500 $1,500

CIG OPERATING

CIG TRAVEL

• 
  $10,000 in eligible expenses, 125 participants, 3 days $1,500
  

• 
  $12,800 in eligible expenses, 200 participants, 4 days $1,500
  

• 
  $13,500 in eligible expenses, 101 participants, 4 days $1,500
  

NAME OF EVENT: 2001 Tim Hortons National Track Championship

LEVEL: National

LOCATION: Argyll Velodrome, 6850-88 Street - Edmonton

DATE: 4 Days – July 5 – 8, 2001

HOSTING ORGANIZATION: Argyll Velodrome Racing Association

EVENT SANCTIONED BY: Alberta Bicycle Association, Canadian Cycling Association

PROJECTED PARTICIPATION: 125

TOTAL EXPENSES:	$21,550.00
ELIGIBLE EXPENSES:
In-City Transportation:	$500.00
Facility Rentals:	$3,900.00
Equipment Rentals:	$800.00
Trophies and Medals	$450.00
Salaries	$1,250.00
Administration	$500.00
Adjudication Costs:	$3,800.00
Printing Costs:	$600.00
Publicity Costs:	$2,300.00
TOTAL ELIGIBLE EXPENSES:	$14,100.00

GRANT RECOMMENDED: $1,500.00

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $2,500 $1,500

CIG OPERATING $1,296 $1,000 $659

CIG TRAVEL

• 
  $14,950 in eligible expenses, 200 participants, 4 days $1,500
  

• 
  $13,500 in eligible expenses, 101 participants, 4 days $1,500
  

NAME OF EVENT: 2001 Junior Canadian National Table Tennis Championships

LEVEL: National

LOCATION: Grant McEwan Community College - Edmonton

DATE: 4 Days – March 28 – 31, 2001

HOSTING ORGANIZATION: Alberta Table Tennis Association

EVENT SANCTIONED BY: Canadian Table Tennis Association

PROJECTED PARTICIPATION: 183

TOTAL EXPENSES:	$25,880.00
ELIGIBLE EXPENSES:
In-City Transportation:	$1,700.00
Facility Rentals:	$3,500.00
Equipment Rentals:	$600.00
Trophies and Medals:	$3,200.00
Salaries:	$0.00
Adjudication Costs:	$4,250.00
Printing Costs:	$0.00
Publicity Costs: Administration:	$1,200.00 $1,200.00
TOTAL ELIGIBLE EXPENSES:	$15,650.00

GRANT RECOMMENDED: $1,500.00

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $2,500 $1,500

CIG OPERATING

CIG TRAVEL

• 
  $14,950 in eligible expenses, 200 participants, 4 days $1,500
  

• 
  $13,500 in eligible expenses, 101 participants, 4 days $1,500
  

NAME OF EVENT: 2001 Canadian National Pistol Championships

LEVEL: National

LOCATION: Strathcona Range, 175-50 Street – Edmonton

DATE: 7 Days – July 21 - 27, 2001

HOSTING ORGANIZATION: Alberta Handgun Association & Northern Alberta Shooter’s Association

EVENT SANCTIONED BY: Alberta Federation of Shooting Sports & Shooting Federation of Canada

PROJECTED PARTICIPATION: 90

TOTAL EXPENSES:	$19,060.00
ELIGIBLE EXPENSES:
In-City Transportation:	$0.00
Facility Rentals:	$1,300.00
Equipment Rentals:	$3,000.00
Trophies and Medals	$3,800.00
Salaries	$0.00
Administration Adjudication Costs:	$900.00 $5,500.00
Printing Costs:	$760.00
Publicity Costs:	$750.00
TOTAL ELIGIBLE EXPENSES:	$16,010.00

GRANT RECOMMENDED: $1,500.00

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $1,500 $2,500 $1,500

CIG OPERATING

CIG TRAVEL

• 
  $14,950 in eligible expenses, 200 participants, 4 days $1,500
  

• 
  $13,500 in eligible expenses, 101 participants, 4 days $1,500
  

NAME OF EVENT: 2001Canadian Western Regional Championship of Rhythmic Gymnastics

LEVEL: Western Canadian

LOCATION: Grant McEwan Community College Sport & Wellness Centre - Edmonton

DATE: 5 Days – May 2 – 6, 2001

HOSTING ORGANIZATION: Edmonton Rhythmic Sportive Gymnastics Association

EVENT SANCTIONED BY: Rhythmic Gymnastics Alberta & Canadian Rhythmic Sportive Gymnastics Federation

PROJECTED PARTICIPATION: 147

TOTAL EXPENSES:	$21,925.00
ELIGIBLE EXPENSES:
In-City Transportation:	$300.00
Facility Rentals:	$5,050.00
Equipment Rentals:	$1,600.00
Trophies and Medals:	$1,800.00
Salaries:	$525.00
Adjudication Costs:	$2,200.00
Printing Costs:	$0.00
Publicity Costs: Administration:	$800.00 $2,250.00
TOTAL ELIGIBLE EXPENSES:	$14,525.00

GRANT RECOMMENDED: $1,250.00

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $2,500 $2,500 $1,250

CIG OPERATING $2,016 $2,476 $6,963

CIG TRAVEL $413

• 
  $14,574 in eligible expenses, 350 participants, 4 days $1,200
  

• 
  $6,565 in eligible expenses, 200 participants, 3 days $1,200
  

NAME OF EVENT: 2001 Canadian Road Walk Championship & Pan Am Cup Trials

LEVEL: International

LOCATION: Kinsmen Sport Centre & Wm. Hawrelak Park

DATE: 1 Day – September 1, 2001

HOSTING ORGANIZATION: Edmonton Harriers Track & Field

EVENT SANCTIONED BY: Athletics Canada

PROJECTED PARTICIPATION: 170

TOTAL EXPENSES:	$12,424.50
ELIGIBLE EXPENSES:
In-City Transportation:	$715.00
Facility Rentals:	$200.00
Equipment Rentals:	$250.00
Trophies and Medals:	$150.00
Salaries:	$0.00
Adjudication Costs:	$1,850.00
Printing Costs:	$200.00
Publicity Costs: Administration:	$0.00 $275.00
TOTAL ELIGIBLE EXPENSES:	$3,640.00

GRANT RECOMMENDED: $1,000.00

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $1,815 $1,000

CIG OPERATING

CIG TRAVEL

• 
  $2,452 in eligible expenses, 125 participants, 1 days $1,000
  

• 
  $9,050 in eligible expenses, 200 participants, 1 day $1,000
  

NAME OF EVENT: Fleet Days 2000

LEVEL: Provincial

LOCATION: L’Academie Vimy Ridge Academy 8205-90 Ave (venues include Edm. Garrison, WEM World Water Park & Edm. Space & Science Centre)

DATE: 3 Days – June 9 – 11, 2000

HOSTING ORGANIZATION: Navy League of Canada – Edmonton Branch, Navy League Cadet Corps C.B. Hill #55

EVENT SANCTIONED BY: Navy League of Canada (Alberta Division & National Council)

PROJECTED PARTICIPATION: 299

TOTAL EXPENSES:	$19,531.59
ELIGIBLE EXPENSES:
In-City Transportation:	$0.00
Facility Rentals:	$7,995.00
Equipment Rentals:	$508.00
Trophies and Medals:	$0.00
Salaries:	$0.00
Adjudication Costs:	$0.00
Printing Costs:	$0.00
Publicity Costs: Program:	$0.00 $11,029.00
TOTAL ELIGIBLE EXPENSES:	$19,532.00

GRANT REQUEST: $1,817.00

GRANT RECOMMENDED: $1,000.00

GRANT HISTORY

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $1,817 $1,000

CIG OPERATING

CIG TRAVEL

• 
  $18,200 in eligible expenses, 300 participants, 4 days $1,000
  

• 
  $8,665.00 in eligible expenses, 250 participants, 3 days $1,000
  

NAME OF EVENT: 2001 Provincial Softball Championships

LEVEL: Provincial

LOCATION: John Fry Park - Edmonton

DATE: 3 Days – July 13 – 15, 2001

HOSTING ORGANIZATION: Capital City Softball Association

EVENT SANCTIONED BY: Alberta Amateur Softball Association

PROJECTED PARTICIPATION: 180

TOTAL EXPENSES:	$5,500.00
ELIGIBLE EXPENSES:
In-City Transportation:	$0.00
Facility Rentals:	$2,000.00
Equipment Rentals:	$0.00
Trophies and Medals:	$0.00
Salaries:	$0.00
Adjudication Costs:	$2,000.00
Printing Costs:	$200.00
Publicity Costs: Administration:	$0.00 $0.00
TOTAL ELIGIBLE EXPENSES:	$4,200.00

GRANT RECOMMENDED: $1,000.00

APPROVED APPROVED REQUESTED RECOMM'D APPROVED

1999 2000 2001 2001 2001

COMMUNITY INVESTMENT

GRANT PROGRAM:

CIG HOSTING $2,025 $800 $2,500 $1,000

CIG OPERATING

CIG TRAVEL

• 
  $6,710 in eligible expenses, 235 participants, 3 days $1,000
  

• 
  $8,665.00 in eligible expenses, 250 participants, 3 days $1,000