Bpa vehicle Window Repair Scenario #1 task: Procure vehicle window relacement. Objective
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- PHONE: 548-6621
- VEHICLE WINDOW REQUIREMENT
- Greg Crackle
- VEHICLE Window Repair
| BPA
Vehicle Window Repair Scenario #1 TASK: Procure vehicle window relacement. OBJECTIVE: Recognize a decentralized BPA is needed to accomplish vehicle window replacements SITUATION: The base transportation office has determined that many of the base vehicles have received broken windows. Trans does not have a good grasp on exactly how many windows will be required to be replaced due to the fact that many squadrons have not reported all the damage. There are many phone lines down preventing communication between vehicle operators, VCO’s and Trans. SCRIPT: See attached scripts; The Transportation Sgt will enter into the CCO office unprepared. The CCO must recognize that the Transportation Sgt needs to return with more information to complete the decentralized BPA. Once the Transportation Sgt returns with the needed information, the CCO should make contact with contractors for quotes. The transportation commander should enter into the CCO office between contractor quotes asking about why there are delays into getting the BPA established and demand an explanation. Safety is the commander’s top concern. PROPS: Memorandum from Transportation, Contractor Quotes, Order Officer Letter ROLL PLAYERS: Transportation Sgt, Trans Commander, Commander, (Contractor can be played by EET) EVALUATOR’S COPY “VHICLE BROKEN WINDOWS” BASE NAME:_________________________ ACTION: The base transportation office has determined that many of the base vehicles have received broken windows. LRS does not have a good grasp on exactly how many windows will be required to be replaced due to the fact that many squadrons have not reported all the damage. There are many phone lines down preventing communication between vehicle operators, VCO’s and LRS. SITUATION: Scenario has just been completed and the CCO should have determined that a BPA is the most preferred method of handling the requirement for bottled drinking water. SCRIPT: Provide the attached information to the CCO: 2 suggested sources, 2 vendor price list, and appropriate letters). CCO should use AF Form 9 vs. AF Form 616. RESULTS: CCO should ask pertinent questions about the procurement and learn enough about the requirement to recommend a BPA. After determining that a BPA would be most appropriate, the CCO should educate the customer in the area of the BPA’s proper use and what documents are required to get one established IAW AFFARS 5313.290. The CCO should establish a proper BPA. BPA should be compltet: Agreement, pricelist/schedule, call log, Ordering Officer Appt Letter from transportation TIME: 30 MIN PROPS: Transportation Memorandum, Contractor Quotes, Order Officer Letter, SCORE: ______: 10 PTS 1) Did the CCO ask enough pertinent questions to determine that a BPA was most appropriate? ______: 20 PTS 2) Was the customer instructed on how a BPA works? ______: 10 PTS 3) Was the customer told what is needed to set up the BPA or other instrument (personnel authorized to place calls, funding, item description, delivery instructions/schedules, etc.)?
appointed time? ______: 10PTS 5) Were the price lists approved? ______: 10PTS 6) Were instruction/appointment letters prepared for the user? ______: 10PTS 7) Were instruction/appointment letters prepared for the vendor? ________: TOTALS Vehicle Window Replacement Requirement Roll Players (Transportation Sgt) “Howdy, my name is SSgt Crackle from transportation and I need to place orders for broken vehicle windows. We don’t really have a grasp on exactly how many windows need replacing nor do we know the size of the windows since the military owns several different models and makes of vehicles. Currently transportation is unable to contact individual units due to the fact that communication lines are down. It is a real bear trying to get in contact with the vehicle control officers. What I do know is that the commander wants to make sure that windows are replaced ASAP. As transportation finds out the status of the vehicles the commander wants top priority to replace the windows due to safety reasons. What do you recommend I do? If the CCO doesn’t recognize a BPA needs to be done then say, “I heard something about a BPA do you think that would be appropriate in this case?” (The requirement will be indefinite and the quantity will fluctuate.) If the CCO suggests a BPA then ask how a BPA works If the CCO doesn’t recognize that a Decentralized BPA would be most appropriate then say, “It sure would be nice not to have to come over here every time I needed to replace or repair a window. Is there any possible way that I can place the orders directly with the contractor, without having to come through the contracting office? CCO should request a price list and appt letter from customer. --NEXT— (Transportation Sgt) “Here is the information you asked for. The commander decided that transportation could handle window replacement for unique vehicles such as tractors. Included in the packet is information for all 4x4’s and commander vehicles. Only provide the CCO with a price list and/or appt letter if he asked for it from the previous meeting. You want to ensure you have adequate backup vendors to supply this item. Make it clear that you want a BPA to be established with each vendor. After answering all the CCO’s questions, provide the CCO with cue card stating what time you will be back to pick the BPA(s) up. CCO INFORMATION CARD You have just been given everything you need to prepare BPAs. Someone will be back on Day 1, at 1600 to pick up the completed BPAs. Please have them ready on time. --NEXT— CCO should call and verify contractor’s price list and when the contractor can replace windows. --NEXT— (Transportation Commander) Where in the hell is my BPA for the windows. (Give urgency explanation) I already had one guy slice his arm open on a passenger window. The driver of the vehicle decided to roll up the passenger electric window when the passenger had his arm hanging over the open window. When the broken window rolled up the glass sliced his arm. I told you this was a safety hazard and now I am down one transportation mechanic. I hope to be making calls be by tomorrow at 0900 at the latest. --NEXT-- (Contractors) When the CCO calls the contractor should state that the pricelist/schedule is valid for 30 days. Prices may change in the near future.MEMORANDUM FOR WHOM IT MAY CONCERN 6 JAN 07 SUBJECT: Broken Vehicle Windows 1. Due to the local disaster, many government vehicles have received broken windows. 2. . Listed below are sources for window repair/replacement: a. Broken Glass 623 OBIOMA STREET Disaster City, Florida PHONE: 478-6521 b. Safety Glass 233 CAS STREET Disaster City, Florida
3. Please direct any questions to the undersigned at 766-1236 Greg Crackle GREG CRACKLE, MSgt, USAF NCOIC, Transportation VEHICLE BROKEN WINDOW FROM: TRANS/CC SUBJECT: Individuals authorized to place calls against BPA for vehicle window replacement. TO: Contracting Office 1. Request a Blanket Purchase Agreement for vehicle window replacement be established since there are multiple vehicles on base with hazardous fragmented broken glass. The wing commander has declared vehicles with broken windows unsafe to drive. Furthermore, I request the following individuals be authorized to place calls against the BPA up to the monetary limitations stated below: Greg Crackle, MSGT, USAF $2,500 JOE SMOE, TSGT, USAF $2,500 John Spider, SSGT, USAF $2,500
GLASSY EYE, Major, USAF Commander, Transportation
FROM: Broken Glass 623 OBIOMA STREET Disaster City, Florida PHONE: 478-6521
I agree to repair/replace windows for the following vehicles: Make/Model Windows Price DODGE Truck all years Front Windshield $150 Driver/Passenger 1st Door Window (Front) $100 Driver/Passenger 2nd Door Window (Rear) $100 Rear Window $125 FORD Truck all years Front Windshield $140 Driver/Passenger 1st Door Window (Front) $90 Driver/Passenger 2nd Door Window (Rear) $90 Rear Window $115 CHEVY Truck all years Front Windshield $155 Driver/Passenger 1st Door Window (Front) $105 Driver/Passenger 2nd Door Window (Rear) $105 Rear Window $130 Dodge Stratus (Wing CC Vehicle) Front Windshield $125 Driver/Passenger 1st Door Window (Front) $75 Driver/Passenger 2nd Door Window (Rear) $75 Rear Window $100 Repair for Safety Glass Glass Repair (For each spider crack) $25 Belly Button MR BELLY OWNER
PROP VEHICLE WINDOW REQUIREMENT QUOTE/PRICE LIST FROM: Safety Glass 233 CAS STREET Disaster City, Florida PHONE: 548-6621TO: CONTRACTING OFFICE I agree to repair/replace windows for the following vehicles:
Driver/Passenger 1st Door Window (Front) $105 Driver/Passenger 2nd Door Window (Rear) $105 Rear Window $130 FORD Truck all years Front Windshield $145 Driver/Passenger 1st Door Window (Front) $95 Driver/Passenger 2nd Door Window (Rear) $95 Rear Window $120 CHEVY Truck all years Front Windshield $150 Driver/Passenger 1st Door Window (Front) $100 Driver/Passenger 2nd Door Window (Rear) $100 Rear Window $135 Dodge Stratus (Wing CC Vehicle) Front Windshield $120 Driver/Passenger 1st Door Window (Front) $80 Driver/Passenger 2nd Door Window (Rear) $80 Rear Window $105 Repair for Safety Glass Glass Repair (For each spider crack) $25 Camel Jockey MR CAMEL JOCKEY OWNER
EVALUATOR’S COPY “VEHICLE WINDOW REQUIREMENT” BASE NAME:_________________________ ACTION: During the scenario, the CCO was instructed to have a BPA(s) ready for pickup by __________________. The CCO was provided all pertinent information and letters requested during the previous scenario.
_____: 20 PTS 1) Did the CCO have a completed file to present to FM so they could make payment. (FM will need the SF 1449 and letter authorizing individuals to place calls.)
documents needed to make payment prior to referring them to FM? _____: 5 PTS 2) Did the CCO verify the amount of the invoice and have the contractor resubmit a corrected invoice for payment? ________: TOTAL ROLE PLAYER’S COPY “VEHICLE WINDOW REQUIREMENT” SITUATION: The contractor & customer enter the contracting office requesting payment for the vehicle window repair/replacement that was recently performed. SCRIPT: Customer: “ Hi, I’m here with Mr. Belly from Broken Glass, and I need to see about getting him paid for the vehicle window repair/replacement that he recently performed. He really rushed the order for us due to the emergency nature of the repairs and I would like to get him paid so he continues do business with us. Here is my call register and his invoice.” INSTRUCTIONS: CCO must distribute the BPA as appropriate Answer all question the CCO might have PROP VEHICLE WINDOW REQUIREMENTINVOICE #1 Broken Glass 623 Obioma Street Kashmir India Request a payment in the amount of $1080.00 be processed to Broken Glass. Reference BPA number ________________________, Calls 0001 through 0006. CALL 0001 DODGE Truck all years Front Windshield $155 0002 FORD Truck all years Front Windshield $145 0003 FORD Truck all years Front Windshield $145 0004 Dodge Stratus (Wing CC Vehicle) Front Windshield $120 Driver/Passenger 1st Door Window (Front) $80 Driver/Passenger 2nd Door Window (Rear) $80 Rear Window $105 0005 CHEVY Truck all years Front Windshield $150 0006 Repair for Safety Glass Glass Repair (For each spider crack) ($25/5ea) $100 TOTAL $1080.00 Belly Button President/Owner
STATEMENTS OF WORK (SOW) VEHICLE Window RepairSECTION 1 GENERAL 1.1 SCOPE OF WORK. The contractor shall vehicle window repair/replacement in accordance with this Blanket Purchase Agreement (BPA). 1.2 POINTS OF CONTACT. The contractor will provide points of contact within his company to interface with the contract representative on issues concerning window repair. Names, business address, phone numbers, and hours of operation are the minimum information requirements. Arrangements for contacting the contractor's points of contact after normal business hours should also be made. SECTION 2 DEFINITIONS 2.1 TECHNICAL DEFINITIONS PECULIAR TO THIS SOW. 2.1.1 Acceptance inspection An inspection shall be performed on all vehicles after service. This inspection shows the overall condition of the windows. Discrepancies must be fixed before putting the vehicle in service, if use of the vehicle would aggravate the problem or if the discrepancy creates a safety hazard. 2.1.2 Accident repairs Repairs required as a result of collision; regardless of whether the object collided with a vehicle, or whether the vehicle requiring repairs was the moving unit. 2.1.3 Criminal act A violation of a civil law. SECTION 3 GOVERNMENT FURNISHED ITEMS AND SERVICES 3.1 None SECTION 4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4.1 GENERAL. Contractor shall provide new windows for vehicles or repair that makes the windows like. 4.1.1 Insurance. The contractor will carry insurance to cover the cost for replacement windows that may come loose, leak or crack from existing repair. 4.1.2 Records. The contractor should maintain records of transactions with the US Government and, upon request, make such records available to properly designated contract representatives within a reasonable period of time. 4.2 VEHICLES. The following minimum criteria shall be met at the time of the acceptance inspection: 4.2.1 Condition. Both the exterior and the interior of the windows must be free of excessive soil and free of damage. 4.2.2 Safety Items. Each vehicle windows must meet all host nation safety requirements and have, as a minimum, the following safety features: safety glass for front windshields. 4.3 SERVICES. The following services shall be provided by the contractor: 4.3.1 Maintenance. The contractor shall perform replacement/repair on base or at designated facilities. He will provide all parts, labor, and expertise necessary to complete required maintenance tasks. The cost of parts and labor for maintenance on damages resulting from operator negligence may be submitted through the contracting officer for consideration of payment. 4.3.2 Recovery. Upon proper notification, the contractor will repair/replace vehicle windows. This service should be available 24 hours a day. If the recovery service is not available 24 hours a day, alternatives must be negotiated and agreed to by the contract representatives.
(FEB 1998) Blank is completed as follows: http://farsite.hill.af.mil 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 2001)As prescribed in 12.301T451936281 (b)(4), insert the following clause: Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 2001) (a) The Contractor shall comply with the following FAR clauses, which are incorporated in this contract by reference, to implement provisions of law or executive orders applicable to acquisitions of commercial items: (1) 52.222-3T410016773 , Convict Labor (E.O.11755).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components: [Contracting Officer must check as appropriate.] _X_ (1) 52.203-6T409999368 , Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C.253g and 10 U.S.C.2402). ___ (2) 52.219-3T410014725 , Notice of HUBZone Small Business Set-Aside (Jan 1999). ___ (3) 52.219-4T410014726 , Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 1999) (if the offeror elects to waive the preference, it shall so indicate in its offer). ___ (4) ____(i)
____(ii) ____(iii) 52.219-5T410014727 , Very Small Business Set-Aside (Pub.L.103-403, section 304, Small Business Reauthorization and Amendments Act of 1994). Alternate I to 52.219-5T410014727 .
___ (5) 52.219-8T410014730 , Utilization of Small Business Concerns (15 U.S.C.637 (d)(2) and (3)). ___ (6) 52.219-9T410014731 , Small Business Subcontracting Plan (15 U.S.C.637(d)(4)). ___ (7) 52.219-14T410014736 , Limitations on Subcontracting (15 U.S.C.637(a)(14)). ___ (8) (i) 52.219-23T410014745 , Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Pub.L.103-355, section 7102, and 10 U.S.C.2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). (ii) ____Alternate I of 52.219-23T410014745 . ____(9) 52.219-25T410014747 , Small Disadvantaged Business Participation Program -- Disadvantaged Status and Reporting (Pub.L.103-355, section 7102, and 10 U.S.C.2323). ____(10) 52.219-26T410014748 , Small Disadvantaged Business Participation Program -- Incentive Subcontracting (Pub.L.103-355, section 7102, and 10 U.S.C.2323). ___ (11) 52.222-21T410016791 , Prohibition of Segregated Facilities (Feb 1999). ___ (12) 52.222-26T410016796 , Equal Opportunity (E.O.11246). ___ (13) 52.222-35T410016801 , Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C.4212). ___ (14) 52.222-36T410016802 , Affirmative Action for Workers with Disabilities (29 U.S.C.793). ___ (15) 52.222-37T410016803 , Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C.4212). _X_ (16) 52.222-19T410016789 , Child Labor -- Cooperation with Authorities and Remedies (E.O.13126). ___ (17)
___ (i) 52.223-9T410017803 , Estimate of Percentage of Recovered Material Content for EPA-Designated Products (42 U.S.C.6962(c)(3)(A)(ii)). ___ (ii) Alternate I of 52.223-9T410017803 (42 U.S.C.6962(i)(2)(C)). ___ (18) 52.225-1T410019843 , Buy American Act – Balance of Payments Program – Supplies (41 U.S.C.10a-10d). ___ (19)
____(i) 52.225-3T410019845 , Buy American Act -- North American Free Trade Agreement -- Israeli Trade Act -- Balance of Payments Program (41 U.S.C.10a-10d, 19 U.S.C.3301 note, 19 U.S.C.2112 note). ____(ii) Alternate I of 52.225-3T410019845 . ____(iii) Alternate II of 52.225-3T410019845 . ___ (20) 52.225-5T410019847 , Trade Agreements (19 U.S.C.2501, et seq., 19 U.S.C.3301 note). __ (21) 52.225-13T410019855 , Restriction on Certain Foreign Purchases (E.O.12722, 12724, 13059, 13067, 13121, and 13129). ___ (22) 52.225-15T410019857 , Sanctioned European Union Country End Products (E.O. 12849). ___ (23) 52.225-16T410019858 , Sanctioned European Union Country Services (E.O.12849). ___ (24) 52.232-33T410027043 , Payment by Electronic Funds Transfer -- Central Contractor Registration (31 U.S.C.3332). _X_ (25) 52.232-34T410027044 , Payment by Electronic Funds Transfer -- Other than Central Contractor Registration (31 U.S.C.3332). ___ (26) 52.232-36T410027046 , Payment by Third Party (31 U.S.C.3332). ___ (27) 52.239-1T410034179 , Privacy or Security Safeguards (5 U.S.C.552a). ___ (28)
___ (i) 52.247-64T410042434 , Preference for Privately Owned U.S.-Flag Commercial Vessels (46 U.S.C.1241). ___ (ii) Alternate I of 52.247-64T410042434 . (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, which the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items or components: [Contracting Officer check as appropriate.] ___ (1) 52.222-41T410016805 , Service Contract Act of 1965, As Amended (41 U.S.C.351, et seq.). ___ (2) 52.222-42T410016806 , Statement of Equivalent Rates for Federal Hires (29 U.S.C.206 and 41 U.S.C.351, et seq.). ___ (3) 52.222-43T410016807 , Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (29 U.S.C.206 and 41 U.S.C.351, et seq.). ___ (4) 52.222-44T410016808 , Fair Labor Standards Act and Service Contract Act -- Price Adjustment (29 U.S.C.206 and 41 U.S.C.351, et seq.). ___ (5) 52.222-47T410016811 , SCA Minimum Wages and Fringe Benefits Applicable to Successor Contract Pursuant to Predecessor Contractor Collective Bargaining Agreement (CBA) (41 U.S.C.351, et seq.). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2T410010628 , Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) or (d) of this clause, the Contractor is not required to include any FAR clause, other than those listed below (and as may be required by an addenda to this paragraph to establish the reasonableness of prices under Part 15), in a subcontract for commercial items or commercial components -- (1) 52.222-26T410016796 , Equal Opportunity (E.O.11246); (2) 52.222-35T410016801 , Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C.4212); (3) 52.222-36T410016802 , Affirmative Action for Workers with Disabilities (29 U.S.C.793) (4) 52.247-64T410042434 , Preference for Privately-Owned U.S.- Flag Commercial Vessels (46 U.S.C.1241) (flow down not required for subcontracts awarded beginning May 1, 1996); and (5) 52.222-41T410016805 , Service Contract Act of 1965, As Amended (41 U.S.C.351, et seq.). (End of Clause) THE SCHEDULE
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