Connecticut state department of education

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Division of Family and

Student Support Services
Bureau of Health/Nutrition, Family Services

and Adult Education

Request for Proposals
After-School Grant Program

for Grades K-12

July 1, 2011 to June 30, 2013

Purpose: To implement or expand high-quality programs outside school hours that offer students academic/educational enrichment and recreational activities in grades K-12 that are designed to reinforce and complement the regular academic program of participating students.
Pursuant to Connecticut General Statutes Section 10-16x.
The Connecticut State Department of Education reserves the right to make necessary policy changes after proposals are submitted and to negotiate awards with potential recipients.

Application Due Date: June 23, 2011
Published: May 18, 2011
RFP #999

Connecticut State Department of Education

George A. Coleman

Acting Commissioner of Education
The State of Connecticut Department of Education is committed to a policy of equal opportunity/affirmative action for all qualified persons. The Department of Education does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, disability (including, but not limited to, mental retardation, past or present history of mental disability, physical disability or learning disability), genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws. The Department of Education does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction. Inquiries regarding the Department of Education’s nondiscrimination policies should be directed to: Levy Gillespie, Equal Employment Opportunity Director, Title IX /ADA/Section 504 Coordinator, State of Connecticut Department of Education, 25 Industrial Park Road, Middletown, CT 06457, 860-807-2071.


I. Purpose 5

II. Eligible Applicants 5

III. Time Period, Size and Number of Grants 6

IV. Grant Awards 6

III. Obligations of Grantees 6

IV. Fiscal Responsibility and Reporting Requirements 6

V. Components of a High Quality After-School Program 7

VI. Eligible Activities 7

VII. Data Collection, Evaluation and Professional Development 8

X. Application Format 9

XI. Application Requirements 10

i. Need for Project 10

ii. Project Design 10

Option A – Elementary and Middle School After-School Programs 12

Option B – High School After-School Programs 13

Option C – STEM After-School Program 15

iii. Adequacy of Resources 16

iv. Management Plan 17

v. District Improvement Plan 17

XII Licensing Requirements 17

XIII. Plan for Expenditure of Grant Funds 18

XIV. Grant Award Decisions and Disposition of Proposals 18

XV. Freedom of Information Act (FOIA) 18

XVI. Annie E. Casey Foundation 18

XVII. Timeline of Activities 20

XVIII. Application Deadline 20

XIX. Application Checklist Before Submission 21


  1. Grant Cover Page 22

  2. Abstract Page Format 23

  3. Application / Scoring Review Rating Form: Option A 24

  4. Application / Scoring Review Rating Form: Option B 30

  5. Application / Scoring Review Rating Form: Option C 36

  6. Budget ED114 and Budget Objective Codes 42

  7. Application Checklist 44

  8. Statement of Assurances 45

  9. Affirmative Action Requirements 49

  10. Partner Applicant Commitment Letter 50

  11. Districts with CSBE-approved District Improvement Plans 51


The After-School Grant Program was established by the Connecticut General Assembly for the purpose of creating high-quality after-school programs outside of regular school hours. After-school programs are defined as programs that take place when school is not in session and provide educational enrichment and recreational activities for students in grades K-12 and have a parent involvement component. After-school programs provide students with academic enrichment opportunities, as well as additional activities designed to complement the districts’ academic programs. These programs, located in elementary, secondary or other facilities, can provide a range of high-quality services to support student learning and development. Services include tutoring and mentoring, homework help, academic enrichment (such as hands-on science or technology programs), community service opportunities, as well as music, arts, sports and cultural activities. At the same time, programs assist working parents by providing a safe environment for students.
The specific purpose of the grant is to implement or expand programs outside of regular school hours that offer students both academic/educational and enrichment activities, such as youth development activities, drug, violence and pregnancy prevention programs, counseling, project based learning, art, music, technology education programs, service learning, character education and recreation programs that are designed to reinforce and complement the regular academic program of participating students; as well as provide parent involvement opportunities for families.
The objectives of the grant are to improve school attendance, academic achievement and in-school behavior of students participating in after-school programs.
Please indicate on the application cover sheet which option you are applying for:

    1. Elementary and Middle School After-School Program Implementation/Expansion;

    2. High School After-School Program Implementation/Expansion; or

    3. Science, Technology, Engineering & Math (STEM) After-School Program.

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