Data warehouse use & access rules & access request form
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| DATA WAREHOUSE USE & ACCESS RULES & ACCESS REQUEST FORM
The Data Warehouse is a CUNY tool that provides each user with access to large volumes of confidential/sensitive data that can easily be downloaded either through Crystal Reports/Crystal object or, in some cases, in raw data format. As a result, each user needs to be vigilant regarding the handling of data downloads out of the Data Warehouse. If information available within the Data Warehouse (“Data Warehouse information”) becomes available to personnel who should not have access to that information, the user responsible for this security lapse shall be held accountable for the actions of such personnel. Data Warehouse users are hereby notified of the obligation to comply with the following rules in connection with the use and access of Data Warehouse information. A Data Warehouse user:
ACKNOWLEDGMENT OF DATA WAREHOUSE USE & ACCESS RULES I hereby acknowledge receipt of the Data Warehouse Use & Access Rules. ______________________________ (printed name) ____________________________________ (College/business area) ______________________________ (signed) ____________________________________ (date) Please keep a copy of the Data Warehouse Use & Access Rules and return your signed form and Access Request form to the help desk (help.desk@mail.cuny) as an e-mail attached PDF document. REQUEST FOR ACCESS TO CUNY ADMINISTRATIVE DATA WAREHOUSE One form to be completed for each proposed Data Warehouse User. Type of Request (circle one): Add/Replace Delete Date of Request: _______________ User Information Name: ___________________________________________________ Phone No: _______________ College: __________________ e-Mail ID: ______________________________________________ Job Title: __________________________________ Department: ___________________________ Business Need: ____________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Data Warehouse Use Agreement signed & returned (circle one)i: Yes No Consultant: Yes No If yes, please enter the name of your organization. ____________________________________________ If yes, please enter the length of your engagement. ____________________________________________ (i.e. – 30 days, 60 days or exact date range) University Employment Status: Full Time Part Time Campus: ___________________________________________ Is User a Student anywhere in the CUNY University system (circle one): Yes No If Yes; 1) what College(s) is Student attending? _____________________________________________ 2) What is Student’s enrollment status (circle one)? Part-time Full-time If User is College or University Staff, what is their employment status (circle as appropriate)? Full-time Part-time Temporary Contract
Name: ___________________________________________________ Phone No: _______________ College: __________________ e-Mail ID: ______________________________________________ Job Title: __________________________________ Department: ___________________________ College Approver Informationii Name: ___________________________________________________ Phone No: _______________ College: __________________ e-Mail ID: ______________________________________________
Access Request Approved (signed): ____________________________________ Date: __________ Crystal Reports Developer Access, please complete: Access to College dataiii: _________________________________________________________________ College(s) Access level (see definitions below) Access to data fields (circle those requested):
Crystal Reports Enterprise Access, please complete: Access to College dataError: Reference source not found: _________________________________________________________________ College(s) Access level (see definitions below) Brief explanation of access levels: View – Allows viewing of pre-scheduled instances of a report. Schedule – Allows scheduling an instance of a report. View on Demand – Allows on-demand, refreshed instance of a report. Advanced Rights – Allows publishing of reports user owns, but not others. Full Access – Allows publishing of reports and complete control of a report and folder. Human Resources Approval Any request for single campus HR access requires approval by the Campus HR Director. Access to multiple colleges HR requires approval of Ron Knight, Director, Central Office Human Resources, 646-578-7942 Name: ___________________________________________________ Phone No: _______________ College: __________________ e-Mail ID: ______________________________________________ Job Title: __________________________________ Department: ___________________________ Access Request Approved (signed): ____________________________________ Date: __________
Job Title: University Associate Dean____ Department: Enrollment____ Access Request Approved (signed): ____________________________________ Date: __________
Name: James Murphy______________________________ Phone No: 212-290-5708 Job Title: University Associate Dean____ Department: Enrollment____ Access Request Approved (signed): ____________________________________ Date: __________ Administrative Sign-Off University Information Security Officeriv: _________________________________ Date: _________ (Contact information under Contact Us at security.cuny.edu) Data Warehouse Administration: ______________________________________ Date: _________ Citrix Administration: _______________________________________________ Date: _________ (For Crystal Reports Developer) Directory Administration: ____________________________________________ Date: _________ (For Crystal Reports Enterprise) Additional College Approver InformationError: Reference source not found Name: ___________________________________________________ Phone No: _______________ College: __________________ e-Mail ID: ______________________________________________ Job Title: __________________________________ Department: ___________________________ Access Request Approved (signed): ____________________________________ Date: __________
Name: ___________________________________________________ Phone No: _______________ College: __________________ e-Mail ID: ______________________________________________ Job Title: __________________________________ Department: ___________________________ Access Request Approved (signed): ____________________________________ Date: __________
Name: ___________________________________________________ Phone No: _______________ College: __________________ e-Mail ID: ______________________________________________ Job Title: __________________________________ Department: ___________________________ Access Request Approved (signed): ____________________________________ Date: __________ *** Requires Human Resource approval. See “Human Resources Approval” above, and note Error: Reference source not found of the endnotes. 1 See required approval above 2 See required approval on next page i Each individual will read and sign-off on the Data Warehouse Use and Access Agreement. This document is available at security.cuny.edu under Information Security Policy. Signed documents are to be returned to the helpdesk (help.desk@mail.cuny) as imaged attachments via e-mail. ii Each College will identify more than one approver for data access requests originating from within their College. The approver must be identified by your College and agreed upon by your President, Provost, and VP of Administration. Your IT Steering Committee representative should also be included if it is someone different. The College must identify multiple approvers - e.g., one approver for each category of information; Human Resources, Student. All HR data must be signed by your College HR director. The list of authorized approvers and the categories of data for which they are authorized to approve will be submitted to the University Information Security Officer. Contact information is available under Contact Us at security.cuny.edu. iii All requests for access will be limited to the College data in which the User is employed. Access to data that crosses College boundaries will be evaluated on a case-by-case basis. iv In some cases, access requests may be subject to additional reviews. October 2011, Version 0.2 Directory: about -> administration -> offices -> CIS -> security -> pnp about -> Unit: Automotive and Auto Body about -> United Nations Children’s Fund (unicef) Phnom Penh, Cambodia Vacancy Nº cp/15/006 Terms of Reference Individual Consultancy: Monitoring about -> Response to a letter from a recovering addict’s wife with concerns about 12-step groups about -> Analysis of Law in the United Kingdom pertaining to Cross-Border Disaster Relief Prepared by: For the 30 June 2010 Foreword about -> About perkins compiled by about -> United states department of education administration -> Honorary Degree Recipients December 2015 Graduation pnp -> Degreeworks use & access rules administration -> Jay Hershenson Senior Vice Chancellor for University Relations and Secretary of the Board of Trustees Download 34.28 Kb. Share with your friends:
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