Foreword contained herein are the regulations and/or procedures formulated by the administrators of the Buffalo City School District. The organizing system in this manual utilizes the same numerical coding as in the Buffalo City School District Policy
SUBJECT: OPERATION AND MAINTENANCE OF FACILITIES
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- BUFFALO PUBLIC SCHOOLS
- Date Completed: _____________________________________________________________
- Authorized Signature ________________________________________________________________
- TOTAL COST OF DAMAGE OR LOSS ________________
SUBJECT: OPERATION AND MAINTENANCE OF FACILITIESHours of operation for Central Office, the Schools, and the Service Center are defined in the collective bargaining agreement for each union. Statement Job requests to be completed by District maintenance personnel will be expedited through the office of the Associate Superintendent for Plant Services and School Planning. Upon receipt of an approved requisition, one signed by the Building Principal, a job card will be issued to the appropriate personnel. Maintenance and/or repair jobs requiring outside contractors/vendors/firms on a bid/consignment/contract basis will be expedited through the business office. Upon receipt of an approved requisition, signed by the Associate Superintendent for Plant Services and School Planning, a bid/purchase order will be issued to the appropriate contractor/vendor/firm. Job assignments normally defined as duties of building custodians will be assigned as the need arises by the Building Principal and/or the Associate Superintendent for Plant Services and School Planning. Guidelines 1) In order to obtain maintenance/repairs within the District, a requisition must be submitted and approved by the Building Principal/designee. 2) To issue a bid/consignment/contract to contractors/vendors/firms for maintenance or repairs requiring a purchase order, a requisition may be submitted and approved by: The Building Principal; and/or Associate Superintendent for Plant Services and School Planning. All requisitions must then be approved by the Superintendent of Schools or his/her designee. 3) Copies of the requisition, job confirmation, and job assignment sheets will be sent as follows: One copy retained in the plant office as a permanent record; and a second copy returned to the individual/building requesting maintenance/repairs. Job Assignment Sheet - maintained on a weekly basis; reviews all requested job assignments. (Continued)2005 5630R 2 of 2
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SUBJECT: OPERATION AND MAINTENANCE OF FACILITIES (Cont'd.)Job Confirmation Form - A copy of the requisition form, explaining action taken regarding the request, will be forwarded to the person initiating the request. A copy of all these confirmations will be kept by the Associate Superintendent for Plant Services and School Planning. Custodial Personnel Assignment Sheet - the Associate Superintendent for Plant Services and School Planning will submit a monthly report to the Chief Operations Officer (COO). This report may include and not be limited to the status of maintenance and custodial personnel within the District; allocation of job assignments; other facts pertinent to sound maintenance and care of buildings, grounds and sites. 5630F
CUSTODIAL REPAIR WORK REQUEST Please complete so that custodians can schedule needed repairs as requested. Return to Main Office. ROOM OR AREA __________________________________________________________________ PERSON MAKING REPORT ________________________________________________________ ITEM IN NEED OF REPAIR: (check below) blackboard ( ) light switch ( ) blinds ( ) lights ( ) bulletin boards ( ) lock ( ) cabinet ( ) maps ( ) ceiling ( ) movie screens ( ) chair ( ) outlets ( ) clock ( ) pencil sharpener ( ) closet ( ) phone ( ) desks ( ) shelf ( ) door ( ) sink ( ) expansion joint ( ) speaker ( ) faucet ( ) thermostat ( ) flag ( ) vent ( ) floor ( ) window ( ) Other ( ) Please state: _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ DATE OF REQUEST _____________________________ SIGNATURE ___________________________________ Date Completed: _____________________________________________________________If Work Order Required: _____________________________________________________________ Issued: _____________________________________________________________ Number: _____________________________________________________________ Date: _____________________________________________________________ Work Completed by: _____________________________________________________________ Chief Custodian: _____________________________________________ ______________ (Signature) (Date) 5630F.1
BUFFALO PUBLIC SCHOOLSFACILITY DAMAGE/LOSS REPORT [ ] Damage Report [ ] Loss Report Date of Incident ____________________________Date Discovered ____________________________ Building _________________________ Date Reported to Buildings and Grounds _______________ Authorized Signature ________________________________________________________________List Damage or Loss __________________________ Cost to Repair _________________________ __________________________________________ _____________________________________ __________________________________________ _____________________________________ Describe Incident ___________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Form Completed by ___________________________________ Date _______________________ Complete the report immediately. If this request resulted due to damage, have Buildings and Grounds supply labor costs. Forward copies to: Chief Operations Officer; Buildings and Grounds Department; Insurance Company; Plant Office; Your Copy ********************************************************************************** (FOR BUSINESS OFFICE USE) Total Cost of Labor to Repair _________________________ Fringe Benefits _____________________________________ TOTAL COST OF DAMAGE OR LOSS ________________Sent to Insurance Company ______________________ Money Received _____________________ P.O. Copies Sent ____________________________________ 2005 5660R 1 of 4
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