Germantown mennonite historic trust

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  Propose new policies and courses of action for the consideration of the Executive Committee and Board.
  
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  With the Treasurer, prepare and propose an annual Operating Budget and special project budgets.
  
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  Engage with Board and Staff in long-range and annual planning.
  

2. Relate to the Board and Committees.

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  Meet regularly with the Chairperson or his/her designate for reporting and counsel.
  
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  Meet with the Executive Committee and the Board at all their called meetings.
  
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  Prepare and distribute in a timely manner agendas and reports for Executive Committee and Board meetings.
  
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  Meet with all standing and ad hoc committees as requested, oversee the organization of new committees, and oversee the preparation of materials needed by the committees.
  
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  Support the Board in their efforts to introduce new friends and supporters to the work of GMHT, and to sustain existing relationships.
  

3. Develop and Build Relationships with Constituents.

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  Build and strengthen existing constituency relationships within the Mennonite Church.
  
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    Relate to individual congregations in the Eastern District and the Franconia Conferences and, when possible, with congregations throughout the Mennonite Church USA.
    
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    Relate to the Eastern District Conference and Franconia Conference by attending conferences, making reports and budget requests, responding to queries and providing counsel about the selection of their representatives to the Board of Directors. Relate to the Atlantic Coast Conference as a Conference Related Ministry.
    
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    Seek to strengthen relationships with other regional conferences in the Mennonite Church USA.
    
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    Maintain a relationship with the Mennonite Church USA, including communication with the national office about Board representation.
    
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    Develop a relationship with the Pastor of the Germantown Mennonite Church and seek ways to relate to the Germantown Congregation.
    

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  Maintain relationships with the Kingdom Builders Anabaptist Network of Greater Philadelphia, Historic Germantown and other organizations as relevant to GMHT’s work in the local community.
  

4. Carry out your Ministry in the Context of Community.

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  Be an active member of a Mennonite or Anabaptist Congregation.
  

1. 
   Guide tours for individuals and groups of all ages, customizing presentations to suit the age/s and interest/s of the groups. Update and create new curricula.
   
2. 
   Conceive, facilitate and curate new exhibits, presentations and artistic performances based on artifacts and information in GMHT’s collections and/or in collaboration with others.
   
3. 
   Receive and respond promptly to genealogy and other inquiries. Continue to develop referral resources and connections to assist information seekers.
   
4. 
   Partner with others to host community events in the Meetinghouse and on the grounds.
   
5. 
   Collaborate with Historic Germantown and others on programs and exhibits.
   
6. 
   Engage in original research, disseminating articles and information relevant to the Germantown story.
   
7. 
   Maintain an active interest in relevant research and publications, striving to incorporate new information and discoveries into GMHT presentations and materials as appropriate.
   
8. 
   Maintain GMHT’s on-site Archive and Library.
   

1. 
   Oversee the work of staff, interns, contractors and volunteers, or delegate oversight as appropriate.
   
2. 
   Coordinate calendar and logistics for meetings and events in the Meetinghouse and off-site.
   
3. 
   Ensure compliance with relevant licensing, inspections, and insurance, including: 501c3, PA Sales Tax Exemption, Property/Liability/Workers Compensation, Apartment licenses, Certificates of Occupancy and Zoning Certificates.
   
4. 
   Carry out bookkeeping responsibilities in QuickBooks, including: weekly bank deposits, monthly accounts receivable & accounts payable, Petty Cash, laundry and donation box cash. Prepare reports, in conjunction with Treasurer.
   
5. 
   Assist Treasurer with Payroll processes, including: maintain HR files, receive time sheets, cut & distribute paychecks, pay and report on city/state/federal payroll taxes.
   
6. 
   Maintain an adequate stock of office supplies, including brochures and stationary, and maintain office equipment in good working order.
   
7. 
   Maintain backup system for electronic files, and adhere to Archives Policy for paper records storage at the Mennonite Heritage Center in Harleysville.
   
8. 
   Maintain the office filing system, and clean the office.
   

1. Develop and implement, in cooperation with the Fundraising Committee and with the approval of the Board, an overall plan for fundraising and its implementation. The plan should include specific goals and plans for cultivating and building our donor base.

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  Membership & Individual Giving
  
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  Year End Appeal & Special Direct Mail Appeals
  
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  Foundation, Business and Corporate Giving
  
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  Fundraising Events
  
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  Capital Campaigns and Special Projects
  
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  Endowment
  
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  Planned Giving
  
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  In-kind Gifts of Materials and Time
  

2. Receive and acknowledge/receipt all gifts promptly.

1. 
   Maintain up-to-date online presence via social media and website.
   
2. 
   Communicate regularly with members and supporters about programs, initiatives and research (currently via periodic e-newsletter and e-program updates, and program inserts in direct mail appeals)
   
3. 
   Promote GMHT programs and initiatives, focusing on our target constituencies via
   

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  Mennonite and Anabaptist channels (i.e. church bulletins, list serves, etc.)
  
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  Germantown & Philadelphia channels (i.e. neighborhood list serves, Mt. Airy Patch, community calendars, bulletin boards, etc.)
  

4. 
   Actively partner with Historic Germantown to ensure prominent representation of GMHT programs in their collaborative marketing efforts.
   
5. 
   Seek new opportunities for free or paid promotion
   
6. 
   Design and disseminate program PR materials, including event flyers, press releases, etc.
   

1. 
   Maintain apartment buildings in good working order.
   

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  Identify, prioritize and complete preventative and emergency maintenance, or delegate.
  
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  Ensure safety and cleanliness of public areas, or delegate.
  
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  Ensure safety and maintenance of tenant apartments, through tenant compliance and management actions (i.e. current fire safety inspections, appropriate tenant use of property)
  

2. 
   Attract and retain tenants.
   

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  Identify and recruit new tenants via Anabaptist networks or other means, as needed.
  
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  Maintain up-to-date leases with all tenants, renewed annually.
  
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  Address with tenants issues of safety and facility usage, representing the interests of GMHT.
  
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  Take appropriate action to ensure timely payment of rent.
  
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  Serve as an intermediary and mediator in any inter-tenant disputes.
  
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  Receive and recommend action related to any tenant concerns or suggestions for a more positive living environment.
  
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  Facilitate tenant involvement in GMHT programs and initiatives