Marion county, south carolina

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New Administration Building

2523 East Highway 76, Marion, SC 29571 Bid Specification

March 12, 2015



Financial Auditing Services

RFP DUE DATE/TIME: April 30, 2015 at 10:00 am EST


POINT OF RECEIPT: Personnel & Purchasing Department

Attn: Katherine Bell

Personnel Director

Marion County Administration Offices

1305 North Main Street

Marion, SC 29571

Bids will be received in the office of the Personnel Director, 1305 North Main Street, Marion, S.C. 29571 until 10:00 A.M. Thurday, March 30, 2015. All inquiries and request for floor plans concerning this Request for Proposal (RFP) shall be addressed to Isabelle Mackenzie, Information Technology Department via email: . Contact with other departments or County representatives without permission of the Personnel Director may render your proposal void.

Bids will be opened on March 30, 2015 @ 10:00 A.M. and their contents will be made public for the information of bidders and others properly interested. Any bid received later than the specified time will not be accepted/considered.

Bids must be submitted in a sealed envelope and clearly marked on the outside with the name of the project.


  1. This folder includes the following:

    1. Cover Sheet

    2. Instructions to Bidder

    3. Specifications

    4. Bid Forms

  1. Each bid proposal must be submitted in a sealed envelope, so marked as to indicate its contents without being opened. Bid proposals will be examined immediately after opening and bids tabulated with said tabulation being made available to all participating. It is not the practice to award any bid until the Personnel Director and the Administrator along with any other county personnel have had ample time to review each bid proposal. The award however will be made after this has been presented to County Council in regular session at the earliest possible date. No bid proposal may be withdrawn for thirty (30) days. Mail delayed beyond the date and hour set for bid opening will not be considered/accepted.

  2. The bid shall be awarded to the most responsible and responsive bidder meeting County’s specifications, taking into consideration the following: superior quality, price, time of delivery, adequate service, guarantees and past performance of bidder on previous orders.

REPSONSIBLE BIDDER means a person/firm who has the capability to perform fully the contract requirements and the integrity and reliability to perform fully the contract requirement which will assure good faith performance. All items 1 through 10 inclusively must be completed by one bidder - bidder may subcontract if necessary.

RESPONSIVE BIDDER means a person/firm who has submitted a bid which conforms in all material respects to Invitation-To-Bid.

  1. Brand Names The specifications contained herein may in some cases, refer to brand names. Brand names and numbers, if used, are used only to set forth and convey to prospective bidders, the general style, type, character or quality of the item/equipment or services desired.

  2. Deviation Any deviation from the specifications must be noted in detail on the returned bid proposal form by attaching a sheet listing them. Absence of this specification deviation sheet will hold the bidder strictly accountable to the specifications as written here in. Failure to submit this document of specification deviation shall be grounds for rejection of these items.

  3. Changes Any changes in specifications after the contract has been awarded, must be with the written consent of the Personnel Director or County Administrator; otherwise the responsibility for such changes lies with the vendor.

  4. Information Questions concerning bid requirements should be directed to the Personnel Director by calling (843) 423-8201. All changes in specifications shall be in writing and furnished to all bidders. All verbal information obtained otherwise, will not be considered in the awarding of the bid.

  5. Inspection/Acceptance Shall be conducted by the County Administrator, IT Director and Director Public Buildings.

  6. The County of Marion reserves the right to accept or reject in whole or in part, such bids as appears in its judgment, to be in the best interest of the County.

  7. Payment Terms Payment will be made on normal procedures as soon after successful bidder has fully complied with contract as possible

  1. Bid price should include shipping, handling and all applicable sales tax.


  1. Switches & Routers & Ups on racks

  • Install switches, fiber jumpers, GBICS, UPS systems and configure all

  • 10 HP switches 2920-48G-POE Manageable 10/100/1000 baste-T-rack mountable Lifetime warranty-NBD replacement-requires no annual purchase of support

  • 8 Module HWP 2920 2 port stacking module

  • Stacking cables, jumpers needed for above switches

  • 600 – 1ft patch cables (give price total and price cable – final amount to be determined)

  • 600 – 10ft cables (give price total and price per cable – final amount to be determined)

  • Rack mounted UPS-APC for above hardware

  1. Racks, Ladders (trough), Wire management

  • 3 racks in all – 2 two posts and one 4 posts – closets #IT02 incl ladder wall to racks

  • We have a rack for closet #2 – Room 129

  1. Wireless

  • Ubiquiti Wireless for the whole building – 22 access points

  • 2 Switch – UBQ layer 3 switches 24 ports Manageable 10/100/1000 base-t-rack mountable

  • Install, configure and implement secure and guest wireless networks including building diagram showing AP placement and configuration of wireless controller for central management

  • Cabling included in item 5

  1. 38 Cameras cabling only – Cabling included in item 5

  1. CAT6 Plenum Cabling and Fiber

  • 620 runs (give price total and price per cable – final amount to be determined) – runs divided as follows (approx. – final amount to be determined):

  • Wireless = 44 runs, Closet #IT02=314 runs, cameras = 38 runs, Closet Rm #129 = 220 runs

  • Fiber between two IT closets IT02 and Room 129 – 220 feet – 6 strand

  • Fiber from AT&T Dmark to closest closet

  1. Telephones VIOP

  • Avaya 9600 Series (or similar system) IP Deskphone system with:

  • 77 telephones including: 68 desk telephones, 1 receptionist console,

  • 2 Conference phones, 3 bluetooth headsets, 3 wall sets and 10 voicemails

  • We have 14 phone numbers, 10 extensions and 12 fax lines

  • We use AT&T and will have one PRI trunk card

  • Include any other hardware, server, etc., needed for complete installation of system

  • Training for users and administrator is required

  1. Firewall Needed

  • Dell SonicWall TZ 215 – with 3 years security suite – 10/100/1000Mb LAN

(We currently have a SonicWall NSA3600 that must be moved and reconfigured, SonicWall NSA220 also to be moved and reconfigured, VPN created and tested among buildings)

  • Current Configuration

Tax Building NSA220 Adm. Bldg NSA220 Drug Unit TZ215 MP/LE Bldg NSA3600

  • Planned Configuration

Tax Building (Clerk of Court) TZ215 Adm. Bldg (EMS) NSA220 Drug Unit TZ215 MP/LE Bldg NSA220 New Offices NSA3600

  1. Courtroom & County Chambers (ca04) TV Setup

  • 2 Multimedia kits (1 Transmitter and 4 recievers each kit)

  1. Signage hardware/software with one 60 inch display

  • Reception area – with potential growth

  1. Miscellaneous

  • Labor and travel

  • Taxes




Ladies and Gentlemen:

The undersigned, as bidder, hereby declares that this bid is made without connection with any other persons, companies or parties making a similar bid. It is in all respects in good faith without collusion or fraud. The bidder has carefully examined the preceding documents and hereby states that he/she will furnish the materials listed on the previous pages.



Name of Bidder

Bidders Address

Bidders Telephone No.


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