Lt. Chuck Wilson came forward to report that Staff recommends a change of vendors for City Surveillance after budget year. The current vendor (Iron Sky) for our camera system can no longer support our previous camera expansion installation nor our currently budgeted expansion. Staff was made aware of this change after the budget year ended. Our current vendor is in the process of signing over our contracts to Federal Signal Corporation for the installation of our equipment. Federal Signal will be installing both projects at the same time to save both time and money. We are asking council to grant a request to move previously budgeted funds from FY14 to the FY15 budget. Those funds include $43,000 for camera maintenance from the Police Support Agreement line item and $51,445 for equipment installation from the Police Computer Upgrades line item. If approved a budget amendment will be placed on the next council agenda and encumbered funds for FY 14 and yearly maintenance need to be moved to the FY15 budget.
Staff was authorized to place a budget amendment on the August 11th Council agenda for consideration.
CAPITAL PROJECTS FLOWCHARTS – PARKS/REC AND PLANNING
At the May 29th Strategic Conference, staff received input from Council concerning the process for planning capital projects including stakeholder input, to ensure that budget and forecasting for all capital projects were more accurate in the future. Ken Sakmar came forward to present flowcharts for each department for further discussion.
It was suggested that the City Manager have a threshold for which he is authorized to spend for the design phase only.
Staff noted that some projects have different considerations due to grant funding; there are separate requirements for joint projects, etc. and these sometimes require scope changes in the case of cost overruns or other budgetary problems. It was also mentioned that not every project has to be bid out due to the threshold for spending. (Updated flow charts attached for reference.) Council will be a review step in the process.
Staff also noted that current projects that are already started will not be brought back through this process; it will be used going forward.
Steps were added regarding provision of O&M budget, and clarification that not all projects fall into these two general categories. Councilmember Jones replied that he does want to see current projects in this format if budgets on existing projects need to be change, to review a detailed listing of the original budget, what was changed, and why.
DEMOLITION OF FRONT PORTION OF WAREHOUSE BLDG.
City Manager James Riker explained that, during recent conversations about "the Block," it was discussed that orienting the Dreamland Restaurant footprint toward the parking lot does not offer great pedestrian gathering connectivity to the remaining buildings in the development. If the idea is to create outdoor plazas and patios for dining, those spaces should be oriented together. Sketches were prepared showing an alternate layout for the development centered around a plaza adjacent to Dreamland and W. Lawrenceville Street. After reviewing these sketches internally, they were presented to Dreamland for their consideration. Dreamland responded by indicating a preference that the front of the warehouse be removed and substituted with an outdoor plaza.
To accomplish the outdoor plaza, strategic demolition must occur for a portion of the warehouse building. This can be funded with 2014 SPLOST Downtown infrastructure funds. Accordingly, staff has prepared an RFP to accomplish these demolition activities. Betsy McAtee, Dreamland CEO, is coming to look at the building, and noted that this would likely take care of a lot of the unknowns for them.
Staff and Council will walk through and see what needs preservation or can be salvaged.
Staff was authorized to distribute RFP for demolition activities.
City Manager James Riker reported that Staff recently received a request from the property manager of the Duluth Station shopping center seeking the re-establishment of an auto repair business in the old Kauffman Tire building. The previous auto repair business vacated the building for a period of more than 90 days and as a result the non-conforming status of the use was discontinued. The Zoning Code currently prohibits auto repair businesses at that location (Highway Commercial Zoning District). The recently adopted Comprehensive Plan supports the prohibition of auto repair businesses along the northern portion of Buford Highway. The property owner has requested Council consideration of a Zoning Code amendment and has cited the specific building layout (designed as a repair facility) and inconsistencies with issuance of building permits as justification for allowing the reestablishment.
After reviewing the matter, staff has developed the following options relating to this request:
1) Initiate a Zoning Ordinance Amendment to allow auto repair uses within the Highway Commercial Zoning District, subject to a Special Use Permit (SUP).
2) Provide language in the upcoming Unified Development Code mirroring option one above.
3) Keep current zoning regulations and continue regulations in upcoming Unified Development Code.
Council chose option 1, directing staff to get started right away with public hearings, etc. with series of conditions for Special use permits such as no auto sales, no outdoor storage.
REQUEST FOR CONSIDERATION/PLANNING COMMISSION CHAIR
Staff presented a recommendation for appointment of Planning Commission Chairman. Per section 2202 of the City's Zoning Code, the chairman of the Planning Commission must be appointed by the Mayor. Mr. Gary Canter has been selected to fill this position by members of the Commission.
Staff was authorized to place on the August 11th Council Agenda under consent.
SCOTT HUDGENS PARK ACCESS ISSUE Attachment
The expansion of Notre Dame Academy School, scheduled for August 2014, will eliminate the southern vehicle access point of Scott Hudgens Park. Atlanta Fire United Soccer Association and the City currently rely on this vehicle access point to allow for appropriate traffic flow within the park. Elimination of this access point will greatly reduce vehicle ingress and egress for park users. The Parks and Recreation Advisory Board, Atlanta Fire United Soccer Board, staff and representatives of Notre Dame Academy have discussed several options relating to this access issue. Staff provided a visual presentation detailing three options.
After discussion Staff was given direction on proceeding with B as the preferred option, with the understanding that this displaces previously approved projects for this park.
A motion was made by Councilmember Bomar, seconded by Councilmember Dugan, to adjourn at 7:10 p.m. All for. Motion carried unanimously.
SPECIAL CALLED MEETING MINUTES
MAYOR AND COUNCIL
CITY OF DULUTH Mayor Harris called the meeting to order at 7:10 pm
A motion was made by Councilmember Bomar, seconded by Councilmember Dugan, to adjourn to executive session at 7:10 p.m. Those voting for: Council members Bomar, Dugan, Jones, Kelkenberg and Whitlock
After the discussion, a motion was made by Councilmember Kelkenberg, seconded by Councilmember Bomar, to return to regular session at 8:15 p.m. Those voting for: Council members Bomar, Dugan, Jones, Kelkenberg and Whitlock
A motion was made by Councilmember Kelkenberg, seconded by Councilmember Jones, to adjourn at 8:15 p.m. All for. Motion carried unanimously.
Approved this ________ day of ________________________, 2014.