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MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT INGLEBY BARWICK COMMUNITY HALL, HARESFIELD WAY, INGLEBY BARWICK, ON WEDNESDAY 18TH MARCH 2009, COMMENCING AT 7.15 P.M. PRESENT: Chairman/Town Mayor: Councillor Mrs I. Machin; Vice Chairman/Deputy Town Mayor: Councillor W. Feldon; Councillors: T.W. Bowman, Mrs G. Corr, A. Graham, Ms A. Hailes, Mrs J. Kirby, J. Myers, D. Sanderson and Mrs J. White; Ward Councillors: Ingleby Barwick East D. Harrington; Ingleby Barwick West K. Dixon; R. Patterson; Clerk/Responsible Financial Officer: Paula M. Hall; D. Trainer, Ingleby Barwick Enforcement Officer; Khalid Azam, Joint Strategic Commissioner for Children’s Services, Joint Commissioning Team, Children’s Education & Social Care, Stockton-on-Tees Borough Council; Lynn Sparrey, Modernisation Manager, Joint Commissioning Team, Children’s Education & Social Care, Stockton-on-Tees Borough Council; 3 Members of the public were present at the meeting. APOLOGIES FOR ABSENCE. Apologies for absence were received from Town Councillors Mrs E. Harrington and Mrs S. Larkin. The Clerk informed that Town Councillor Mrs J. Kirby would be slightly late for the meeting. Apologies for absence were also received from Ward Councillor A. Larkin (Ingleby Barwick East). Chairman…………………………….. 2 of 29
Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School: Agenda item no. 10 - Building Schools for the Future/Secondary School Provision, Ingleby Barwick. Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall’s Management Committee: Agenda item no. 7(f) - I.B. Community Hall Heaters. Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at St. Francis of Assisi CofE Primary School: Agenda item no. 10 - Building Schools for the Future/Secondary School Provision, Ingleby Barwick. Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee: Agenda item no. 7(f) - I.B. Community Hall Heaters. Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at St. Therese of Lisieux RC Primary School: Agenda item no. 10 - Building Schools for the Future/Secondary School Provision, Ingleby Barwick. Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall’s Management Committee: Agenda item no. 7(f) - I.B. Community Hall Heaters. Chairman…………………………….. 3 of 29 Councillor J. Myers declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee: Agenda item no. 7(f) - I.B. Community Hall Heaters. No further interests were declared. 234. PUBLIC PARTICIPATION. The Chairman adjourned the meeting at this point to allow public participation. The following matters were raised:
Town Councillors Mrs G. Corr and Ms A. Hailes declared a personal/prejudicial interest at this point as they are both employed by Tesco. Both Councillors left the meeting room for the duration of the discussion on the matter. It was questioned as to whether the impact of any proposed expansion of Tesco on the smaller shop units on the estate had been taken into account. A general discussion took place on the matter and reference was made to the recent public consultation exercise which had been undertaken and also the Town Council’s letter to the Managing Director of Tesco. It was noted that the Town Council has requested confirmation from Tesco that their application for a pharmacy has been withdrawn. It was noted that the Town Council would be formally consulted on any future planning application. They would also have the opportunity to address the Planning Committee at the meeting when the application is considered. Town Councillors Mrs G. Corr and Ms A. Hailes returned to the meeting room.
Thornaby Wood have now been secured to prevent anti social behaviour. No further matters were raised and the meeting was reconvened. Chairman…………………………………… 4 of 29
235. INGLEBY BARWICK ENFORCEMENT SERVICE – OFFICER TO ATTEND TO GIVE UPDATE. Town Councillor Mrs J. Kirby arrived at the meeting at this point. Ward Councillor R. Patterson also arrived at the meeting whilst this item was being discussed. The Chairman invited Mr D. Trainer, Ingleby Barwick Enforcement Officer to address the meeting. Mr Trainer provided Members with a schedule showing 66 incidents which had been dealt with between 2nd March 2009 and 18th March 2009. Mr Trainer gave a verbal report to Members highlighting specific incidents Ingleby Barwick Enforcement Officers had either dealt with or were continuing to deal with. Parking issues continue to be a problem in Ingleby Barwick which Officers deal with on a regular basis. A number of notices have been issued on resident’s vehicles which have been causing an obstruction. It was noted that the number of cars per household is increasing and with limited parking provided on properties this is forcing more cars onto the road. Enforcement Officers continue to liaise with residents on the matter as well as Stockton-on-Tees Borough Council’s (S.B.C.) Highways Department to ascertain if anything can be done to resolve the problem. A lengthy discussion took place on the parking issues at all of the Primary Schools in Ingleby Barwick. Reference was made to Barley Fields Primary School and St. Therese of Lisieux RC Primary School which are both located on Lamb Lane, Ingleby Barwick. It was noted that at school drop off and pick up times parents cars overspill onto the side roads, particularly Henshaw Drive, Rochester Court and Rothbury Close. Residents are encouraged to report any concerns to S.B.C. It was noted that this is a problem across the Borough and S.B.C’s Parking Enforcement team continue to deal with the matter as effectively as possible with the resources available. A general discussion took place on the parking problems at all of the Primary Schools in Ingleby Barwick and how the issues could be addressed. Mr Trainer will bring the concerns raised to the attention of the appropriate Officers at S.B.C. The Chairman thanked Mr Trainer for his attendance and he left the meeting at this point. Chairman………………………………….. 5 of 29
236. PROPOSED YOUTH CAFÉ FACILITY, INGLEBY BARWICK – MEETING TO BE ATTENDED BY KHALID AZAM AND LYNN SPARREY FROM STOCKTON-ON-TEES BOROUGH COUNCIL. The Chairman introduced Khalid Azam and Lynn Sparrey from S.B.C. and welcomed them to the meeting. It was noted that an informal meeting had taken place on 16th March 2009 with Lynn Sparrey and Khalid Azam which was attended by Town Councillors T. W. Bowman, W. Feldon, Mrs I. Machin, J. Myers and the Clerk. A general discussion had taken place on progress with the proposed Youth Café facility. It was noted that the preferred site for the youth café would be a central location on the estate. Reference was made to the site opposite All Saints Secondary School which is an ideal location and to date no housing development has taken place in the nearby vicinity, therefore if sited there any potential house buyers would be aware of the facility. The suggestion of the youth café being sited at Beckfields was raised. Various concerns were highlighted. It was noted that the Community Hall at the location, which is run by the Management Committee, a group of volunteers, is well used by a number of groups providing activities for a range of age groups. Reference was also made to the croquet pitch which is being provided on Beckfields green for the Over 50’s. It was noted that the Town Council has sent a letter to Tesco raising the issue of a suitable location for the Youth Café and requesting that they consider providing some land on their site, possibly adjacent to Romano Park. Reference was made to the millions of pounds raised for Comic Relief and it was questioned as to where the money is spent. The Officers in attendance from S.B.C. gave an outline of the situation to date. It was noted that initially 10 sites had been identified as possible locations, of which a number had been ruled out due to their unsuitability. Members were provided with photographs of five of the locations which had been under consideration, one of which is the Beckfields site. A brief review was given of each of the locations. It was noted that Youth Café provision has been looked at across the Borough. Sites had been easily identified in both Thornaby and Billingham; however Officers were now concentrating on finding a site in Ingleby Barwick. Chairman………………………………… 6 of 29
It was noted that given the limited funding available to provide a facility in Ingleby Barwick, land ownership had been a material consideration in identifying suitable sites. A general discussion took place on the St. Francis of Assisi Church site adjacent to Barwick Way, however this site has now been ruled out. Consideration has been given to siting the Youth Café on Beckfields green, however this has not been progressed further than having a soil survey undertaken to determine its suitability. Reference was made to a possible covenant on the land. Officers outlined the costs of providing a good quality modular building which would be in the region of £200,000. To provide a suitable size brick built building costs would be in the region of £500,000. It was questioned as to where the most suitable site for the youth café would be and it was reiterated that a central location on the estate would be most favourable. Town Councillors Mrs G. Corr and Ms A. Hailes declared a personal/prejudicial interest at this point as the Tesco site was raised for consideration and both Members are employed by Tesco. Councillor Mrs Corr and Councillor Ms Hailes left the meeting room for the duration of the discussion on the matter. A general discussion took place. A response is awaited from Tesco to the Town Council’s recent letter requesting that they consider providing some land on their site to locate the facility. Town Councillors Mrs G. Corr and Ms A. Hailes returned to the meeting room. The importance of finding a suitable site as soon as possible was highlighted. Further suggested locations were raised which included the piece of land on the corner of Myton Way where it meets with Blair Avenue (adjacent to Barwick Lane) and the piece of land adjacent to Bannatyne’s car park which is possibly privately owned. Chairman………………………………………. 7 of 29
Ward Councillor D. Harrington suggested at this point that he writes to Mr Bannatyne to ascertain the availability of the land for the provision of the Youth Café. This is to be progressed. Reference was made to Phase 2 of Romano Park, the area of land to the rear of All Saints Secondary School. It was noted that this could be a possible location however until the Building Schools for the Future situation has been finalised this location is not under consideration. It was reiterated that the Beckfields site should only be considered if all else fails. It was suggested that Lynn Sparrey progresses a formal survey to be undertaken of the site with S.B.C. architects. RESOLVED that the Town Council investigates the possibility of applying to Comic Relief for funding. RESOLVED that a Working Group be set up to work with Officers on progressing the matter. The Working Group to consist of Ward Councillor D. Harrington and Town Councillors W. Feldon and J. Myers. The Chairman thanked Khalid Azam and Lynn Sparrey for their attendance and they left the meeting at this point. 237. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 18TH FEBRUARY 2009. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD. The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 18th February 2009, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly. 238. MATTERS ARISING FROM THE MINUTES ON 18TH FEBRUARY 2009. (a) Item 146 2008/2009 – Pedestrian Underpasses, Ingleby Barwick. The Clerk reported that a site meeting had taken place at Branklyn Gardens pedestrian underpass on Tuesday 3rd March 2009. Chairman………………………………….. 8 of 29 The meeting was attended by Town Councillors Mrs I. Machin, W. Feldon, the Clerk, a PCSO and two Enforcement Officers as well as the resident who has requested that consideration be given to closing off the footpath which leads into Greys Court from the underpass. An update was given on the matter. The area is continuing to be monitored and arrangements have been made for the location to be regularly checked by the adjacent CCTV camera. The Clerk circulated information which she had received from S.B.C. regarding the procedure for closing off a public footpath. RESOLVED that the information be noted. (b) Item 168 2008/2009 Stockton-on-Tees Borough Council, Green Exercise Scheme for People 50+. The Clerk informed that the Over 50’s Group are awaiting receipt of the funding for the croquet pitch. (c) Item 205 2008/2009 Bail Hostels. The Clerk reported receipt of the response from Dari Taylor MP for Stockton South in respect of the bail hostels in the TS17 location. The letter, which was circulated to Members prior to the meeting, states that there are two Bail hostels in Stockton South, neither of which are in Ingleby Barwick. It is noted that the Ministry of Justice has contracted with ClearSprings Management Ltd to provide private rented accommodation for those on bail or Home Detention Curfew (HDC). Typically three or four people share in a similar manner to students sharing; they have their own bedroom and share a kitchen, bathroom and sitting room in a single gender house, and cook and clean for themselves. There are additional supervisory obligations on all who reside at a ClearSprings’ property, developed with community safety in mind. Residents are required to live at the address and to comply with their residency obligations. If they do not comply with the rules they can have the service withdrawn and be breached, removed from the property and returned quickly to court or prison. Compliance with the rules is monitored by a designated support officer. The individuals on bail are visited three times a week for one hour in the first three weeks and for one hour a week thereafter with an additional hour in the last week. The support officer helps each person to abide by their bail conditions, find a suitable move-on address, assist with re-employment and/or education and with life skills, and deters them from re-offending. Chairman…………………………… 9 of 29
Those on HDC will either be managed by probation or will have a ClearSprings support officer providing one, one hour contact session each week. There are additional eligibility criteria for those residing at ClearSprings address: sex offenders and anyone charged with a sex offence, arsonists of buildings and anyone who poses a significant risk to the public or to ClearSprings staff are excluded from the service. For HDC the existing limitations on eligibility apply – these exclude those who have previously failed to comply with temporary release or curfew and most of those who have committed a range of serious and violent offences. HDC is limited to prisoners serving sentences of 3 months to less than 4 years. All those released on HDC are tagged. Those on bail may also be tagged, at the court’s discretion. Immediate neighbours are provided with a contact number should they have any concerns about behaviour so that the matter can be dealt with promptly and appropriately. The service was developed in response to requests from judges and magistrates who have been asking the government to provide bail accommodation, because they see many people who could be bailed safely if only they had somewhere to live. It is noted that there is no merit in unnecessarily placing people entitled to bail in prison; it is unjust and uneconomic. For context, the Courts bail around 500,000 people and around 14,000 prisoners are released on HDC a year. The vast majority of those who are released on bail and on HDC are living in residential areas in their own homes with no attention drawn to them. It is stated that if bail hostels were not supplied, these individuals would be left sleeping on floors or ‘couch hopping’ and would be far more likely to return to a life of crime. The decency of giving people a second chance demands that bail hostels are provided.
Chairman……………………………… 10 of 29
A copy of the letter was sent to Trust Inns Ltd., for their information No response has been received to date. The Clerk informed that she had previously sent a letter to Mitchells & Butler’s Area Surveyor regarding the breweries general maintenance responsibilities at the Beckfields shopping centre car park. 240. INGLEBY BARWICK TOWN COUNCIL’S BANKING ARRANGEMENTS. The Clerk reported receipt of correspondence from S.B.C. in response to the Town Council’s request for advise on their banking arrangements. Chairman…………………………………… 11 of 29 It is noted that at this moment there is nothing concrete to say Barclays, with whom the Town Council banks, are in trouble but there are some question marks as to the assets they hold on their balance sheet. Despite these rumours their ratings remain solid, and S.B.C. continue to use them. It is suggested that the Town Council continues to use them and if there is any change in circumstances S.B.C. will let the Town Council know. The information provided by NALC was referred to. Following a request for further advice S.B.C. provided information on HSBC and the Northern Rock, a copy of which is held on the Town Council’s file. Members fully considered all of the information provided. RESOLVED that at this present point in time the Town Council continues to bank solely with Barclays, however the matter to be reviewed on a monthly basis. The Clerk to request an update from S.B.C. on the situation with Barclays Bank prior to each Town Council meeting. 241. BUILDING SCHOOLS FOR THE FUTURE/SECONDARY SCHOOL PROVISION, INGLEBY BARWICK. An additional member of the public arrived at the meeting during consideration of this item. Councillor Feldon gave a brief outline of the meeting he had attended on Thursday 12th March 2009, with the Head Teacher and Chair of Governors of All Saints Secondary School as well as Ann Lees from York Diocese. The meeting was also attended by Ward Councillors R. Patterson, K. Dixon and the Clerk. It was noted that prior to the meeting Ward Councillor R. Patterson, Town Councillor W. Feldon and the Clerk had met on site at Preston Park to look at the land which has currently been put forward for consideration in the BSF process. It was suggested that a meeting is required with Yarm and Eaglescliffe Ward Councillors to discuss the matter. Discussion took place on the expansion of All Saints and also 6th Form provision. It was noted that All Saints Governing Body are to meet next week when the situation will be discussed. Chairman…………………………………… 12 of 29 Ward Councillor R. Patterson informed that a meeting had been held with S.B.C. Officers in early March to discuss the BSF proposals and Secondary School provision in Ingleby Barwick. Reference was made to the unsuitability of the new site proposed for Egglescliffe School and the land in Preston Park was raised. A meeting had also taken place with Dari Taylor MP for Stockton South on the matter. Ward Councillor Patterson gave a brief report to the Town Council on progress to date. The importance of securing the bridge across to Preston Park was highlighted. This is also being pursued by Friends of the River Tees Heritage Park who are scheduled to meet next week to consider bids etc. It was noted that there is the possibility of a ferry crossing being provided from Ingleby Barwick to Preston Park this summer. Ward Councillor Patterson stated that a further meeting had taken place with S.B.C. Officers on 16th March 2009 and he updated the Town Council on progress. It is noted that consideration is still being given to the land at Preston Park. Reference was made to the signed letters of support from residents regarding increased Secondary School provision in Ingleby Barwick. Ward Councillor R. Patterson thanked the Town Council for its continued support. It was suggested at this point that the letter which Ward Councillor D. Harrington is proposing to send to Mr Bannatyne regarding the proposed Youth Café, be jointly signed by IBIS and the Town Council. Town Councillor W. Feldon, as Deputy Town Mayor, agreed to sign the letter on behalf of the Town Council. RESOLVED that the Clerk contacts Ward Councillor D. Harrington to make the appropriate arrangements. Ward Councillor R. Patterson left the meeting at this point. 242. BRIDGE OVER THE RIVER TEES TO PRESTON PARK. This matter was considered when discussing the previous item on secondary school provision. Chairman…………………………………. 13 of 29 243. ROMANO PARK, INGLEBY BARWICK. The Clerk reported receipt of correspondence from S.B.C. regarding the progress on Romano Park. It is noted that despite the poor weather, progress has been steady. The earthworks are around 90% complete; the drainage system is in and some of the pathwork construction has begun. Wet ground conditions have affected earthworks and to date 15 days have been lost. A two week extension of time has been agreed with the contractor. The site is expected to take shape during March and therefore a site visit by interested Members of the Town Council is proposed for sometime during week commencing Monday 23rd March 2009. The Clerk had circulated the possible options of dates and times for the site visit to Members for their consideration prior to the meeting. RESOLVED that the site visit takes place on Friday 27th March 2009 at 10.00 am. The Clerk noted the names of the Town Councillors available to attend and also requested shoe sizes in order that S.B.C. could provide safety footwear which is required on the site. It was suggested that Members meet in St. Francis of Assisi Church car park, however this would be confirmed. The Clerk to forward the information to S.B.C. accordingly. 244. STOCKTON-ON-TEES BOROUGH COUNCIL, COUNTRYSIDE AND GREENSPACE – COMMUNITY CONSULTATION EVENTS. The Clerk reported receipt of a letter from S.B.C. regarding the production of a strategy for the Borough’s Green Infrastructure - which includes parks, allotments, greenspaces, trees, woodlands, nature reserves, streams, ponds, country parks, routes for cycling, walking and horse riding, play areas and much more. ‘Drop in’ sessions will be held during April and early May to find out what people who live and work in the Borough think about their local greenspaces. A list of ‘drop-in’ sessions was provided, which the Clerk had circulated to Members prior to the meeting for their observation. People are welcome to attend any event; Members of the Town Council would also be welcome. Officers would also be happy to attend a Town Council meeting if Members so wished. RESOLVED that the information be noted and Members to attend a drop-in session, preferably the one being held at Ingleby Barwick Community Centre on Wednesday 8th April 2009, 3.15pm – 7.30pm. Chairman…………………………………….. 14 of 29
The Town Council are requested to confirm whether they are in agreement with the outcome of the consultation exercise and that the sign be erected in the location originally suggested. Chairman…………………………………. 15 of 29
Given the short deadline for the Town Council’s response as the order for the erection of the sign needed to be placed as soon as possible, the Clerk circulated the information to Members for their comments prior to the meeting. No comments were received and Members were in agreement that the sign be sited in the original position proposed. The Clerk advised S.B.C. accordingly. RESOLVED that the information be noted. A general discussion took place on how to resolve the issues with speeding. RESOLVED that the Town Council send a letter to the Police expressing concerns in respect of vehicles speeding along Lowfields Avenue, as vehicles regularly exceed the speed limit of 30 mph on the road which is a serious concern, given that two primary schools are located within close proximity i.e. Whinstone Primary School and St Francis of Assisi Primary School. The Police be requested to monitor the area on a regular basis with speed cameras to help deter offenders. 247. INGLEBY BARWICK TOWN COUNCIL – INSURANCE COVER. The Clerk informed that following completion of the Council’s Annual Risk Assessment it had been agreed that Personal Accident cover be added to the Town Council’s insurance cover. The Clerk informed that she had received the proposal form from Allianz Insurance Plc for addition of the cover to the Town Council’s policy. It was noted that the addition of Personal Accident covers any council member, clerk, council employee or voluntary worker between the ages of 15 and 75 against accidental bodily injury. The compensation payable is as follows:
The cost of cleaning, repairing or replacing lost or damaged clothing or personal effects up to £100. Medical expenses incurred in connection with any temporary total disablement for which compensation is payable for up to 15% of the total compensation payable. Death or permanent disablement arising from assault of council employees. Cover includes compensation as shown in the policy. Chairman……………………………………… 16 of 29 Option to extend cover for the upper age limit for council members and clerks from 75 years to 80 years with compensation for death and permanent total disablement reduced to £10,000. It was noted that the Town Council would require the age limit for Councillors or Clerks to be increased to 80 years.
The Clerk reported receipt of a response from Teesside Magistrates’ Court in respect of fines for dog fouling, which she had circulated to members prior to the meeting. The letter states that it would be open to the local authority to choose to prosecute for dog fouling rather than imposing a fixed penalty. However the magistrates’ court could not give an undertaking about a specific sentence. Fines vary chiefly according to the means of the offender, which means very wide differences in fines for similar offences. For people on a low income or benefit the fine imposed by the court would be a little more than the fixed penalty amount. For people on a good income, it would be very much more. Community sentences are not available for offences which are not punishable with imprisonment, so the only sentence available for magistrates for dog fouling are discharges and fines. The letter then outlines fines in more detail and notes that the offence is punishable with a maximum sentence of £2,500. A discussion took place on the matter. RESOLVED that the Town Council sends a letter to S.B.C. stating that a stronger approach is needed to deal with litter and dog fouling issues. This problem is not isolated to Ingleby Barwick. The Town Council to request that S.B.C. gives serious consideration to offenders being prosecuted through the Magistrates’ Court rather than the current procedure of being issued with a FPN. 249. BUS SERVICES, INGLEBY BARWICK. It was noted that bus services had been discussed at the recent Parish Council Liaison forum where Members had received an overview of Public Transport Powers and also a presentation on the contracts for Boroughbus Services 2009-2011. Chairman…………………………………… 17 of 29
In respect of the Boroughbus Services, the present contracts for Council supported bus services are due to expire on 31st March 2009 and tenders for replacement contracts have been obtained from bus operators. The Joint Public Transport Group (JPTG) conducted the tendering process on behalf of the Council. After receipt of all the tenders, it was apparent that the total costs of all services tendered for considerably exceeded the amount available in the Council’s budget. After evaluation of all the services, Cabinet Member approval was given to issue new contracts for all the present subsidised services for schools, early morning, daytime and De Minimis contracts (De Minimis contracts are for diversions to commercial routes paid for by the Council). It was agreed to defer issuing any contracts on the revised 20 daytime service until it was clear that there would be continuing support for the service from Middlesbrough Borough Council and Durham Tees Valley airport, who contribute to the costs. Retention of early morning, daytime and De Minimis diversions best preserves access to employment, healthcare, shopping and other services that are predominantly available during the day by public transport. Consideration of evening and Sunday services, with the exception of the 556, has been deferred pending a further assessment based on cost, available budget and the potential for alternative provision using the Council’s own bus fleet (e.g. demand responsive services like Community Lynx), especially where demand is too low to justify conventional subsidised services. It was also agreed not to issue a contract for the proposed X6 evening and Sunday service because insufficient funding was available to support more services. To enable the Council to meet legal requirements for notification of service changes, the existing contracts for evening and Sunday services are being extended pending the outcome of the assessment. A general discussion took place on the matter. 250. UK NATIONAL HONOURS. The Clerk informed that the Town Council had received correspondence stating that Prime Minister Gordon Brown is calling on the nation to make sure local heroes who make a big difference to their communities are honoured by the nation. Chairman…………………………………… 18 of 29
A nomination form and appropriate guidance have been provided, a copy of which had been circulated to Members prior to the meeting. A discussion took place on the matter and several suggestions were made however it was noted that the Town Council would need more detailed information on any particular person for whom they were either asked to provide a letter of support or to nominate for an honour. 251. TEES VALLEY TOWN AND PARISH COUNCILS ETHICAL GOVERNANCE WORKSHOP, FRIDAY 8TH MAY 2009. The Clerk reported receipt of a letter from S.B.C. advising the Town Council of the arrangements for the proposed training workshop for Town and Parish Councils in the Tees Valley. The half day event will take place on 8th May 2009 and will include presentations on the current code of conduct and proposed revised code, and also on the local assessment arrangements for the determination of allegations of member misconduct. There will, in addition, be opportunities for whole group discussions and questions, as well as smaller group exercises around code of conduct case studies. It is noted that the event will provide an excellent opportunity to meet and network with colleagues from many other Town and Parish Councils in the area. Given the number of such councils in the Tees Valley, each parish and town council is initially being offered two places at the workshop. A programme for the event was enclosed for assistance. The Town Council considered the information; however no Members were available to attend. RESOLOVED that the Clerk replies to S.B.C. accordingly. 252. PARISH COUNCIL LIAISON FORUM, MONDAY 16TH MARCH 2009 AT 7.00 P.M. AT THE COUNCIL CHAMBER, TOWN HALL, HIGH STREET, STOCKTON-ON-TEES – REPORT BACK. Councillors T.W. Bowman and W. Feldon represented the Town Council at the Parish Council Liaison Forum and gave a brief report back to Members. It was noted that as previously stated discussion had taken place on Public Transport powers and an update had been given on contracts for the Boroughbus services 2009-2011. Chairman……………………………………….. 19 of 29
253. FINANCE: (a) Town Council Current Balance Sheet The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves of £ 59,717.77, a copy of which is held on the Town Council file. It was noted that the cheque for the sum of £47.00 for purchase of the Clerks Manual had been returned to the Town Council unpresented, as the document is currently out of stock. This amount is therefore now included in the balance. The Community Hall Extension Account has a balance of £ 518.22. (b) Accounts due for Payment Monthly internet payment to Orange Broadband of £11.73 is collected by direct debit. RESOLVED that the Town Council approves the following accounts for payment: Paula M. Hall – Remuneration March 2009; Paula M. Hall - Tax and N.I. Contribution March 2009; Mouchel Business Services Local Government Pension Scheme - Clerk and Employer Contribution March 2009; Reimbursement to Clerk for the following: Postage (24/09/08 – 18/03/09) £ 41.04 Mileage (24/09/08 – 18/03/09) £ 154.30 Stationery £ 142.16
Meeting in February 2009 £ 14.62 Tree Planting Contribution to S.B.C. £ 1,000.00 Chairman………………………………… 20 of 29
The Clerk referred to the letter received from TIBS which states that further to recent communications between members of our respective organisations they hereby apply for the Town Council’s support towards the continued development of their club and its facilities. Any contribution which the Town Council deems appropriate to grant will be gratefully received and will contribute towards the installation of land drainage on their Thornaby Road Ground. As the Town Council can no doubt imagine with the particularly wet summers we seem to be having recently the pitches are all too frequently waterlogged, and they have had to postpone numerous fixtures as a consequence. They are seeking quotations for this work at present: however they do expect the associated costs will be significant. A copy of a quotation was provided for undertaking the works for the sum of £14,705.25. Further, they also continually seek to develop and improve the Club and to do so requires investment. Examples of this are as follows:
Establishing new sides costs the club a significant amount of time, effort and of course money. Aside from the obvious costs of new strips and match balls for each team, each team receives the necessary training equipment (balls, bibs, cones etc.). Further costs they incur include additional administrative costs, such as league fees and insurances, and others such as pitch fees or ground maintenance costs.
Chairman.................................................... 21 of 29 The Club enclosed a copy of their accounts up to 31st May 2008, showing a balance across their three accounts of over £17k. This however needs to be considered alongside the fact that they currently owe S.B.C. £30k with regard to the balance between the cost of the design and construction of their changing pavilion, roads and car park, on Thornaby Road, and the grant received from the Football Foundation in respect of the same. The Town Council has shown tremendous support towards the football club for a number of years and they would like to take the opportunity to express their heartfelt gratitude for this support. The Town Council considered the information provided. The Clerk informed that the Town Council has £ 4,000 allocated for TIBS in their Reserve Accounts. It was proposed and seconded that the Club be granted funding for the sum of £4,000 towards the required land drainage works. The matter was put to the vote, the majority of Members voted against the proposal and therefore the motion was not carried. It was proposed and seconded that the Club be granted funding for the sum of £2,000 towards the required land drainage works. The matter was put to the vote, the majority of Members voted in favour of the proposal and therefore the motion was carried. RESOLVED that TIBS be allocated funding for the sum of £2,000 towards the land drainage works, the Clerk to arrange payment accordingly. (d) Section 137 Payments – Grant Applications 1st Ingleby Barwick Brownies The Clerk reported receipt of a letter from 1st Ingleby Barwick Brownies regarding late application for a grant of £250.00, to be used towards the annual pack holiday. This year they are going to Durham Scouts Moor House Adventure Park and activities will include archery, abseiling, climbing tower and grass sledging. All the girls in the unit are residents within Ingleby Barwick. A copy of their bank statement was enclosed. RESOLVED that the Town Council approves a grant for the sum of £ 250.00, the Clerk to arrange payment accordingly. 2nd Ingleby Barwick Brownies The Clerk reported receipt of a letter from 2nd Ingleby Barwick Brownies requesting that consideration be given to grant funding of £250.00 to enable the group to keep their obligations to existing members and prospective members that are on the waiting lists. Chairman…………………………………… 22 of 29
The grant would be used to further the Brownie and Girl Guide ethos, enabling the group to take the girls on pack holiday, to a new location for the first time. They will also hopefully be visiting an adventure park were the girls will experience lots of different outside activities. Any grants received will be used solely to support the activities of the group that is made up of junior residents of Ingleby Barwick. The group’s most recent bank statement was attached. RESOLVED that the Town Council approves a grant for the sum of £ 250.00, the Clerk to arrange payment accordingly. Ingleby Barwick Rangers The Clerk reported receipt of a letter requesting a grant for Ingleby Barwick Rangers. The group currently meets twice per month at St Francis of Assisi Church Hall. Rangers are the Senior Section of Girl Guiding UK covering the 14-26 age range. The emphasis is on the girls planning and organising their own meetings, for example the next meeting is a music night and in the summer term they have planned a cook out, kayaking and archery amongst other things. Just over a year ago the Senior Section resource changed from a paper format to a CD Rom. All the girls have been issued with a copy of the disk, which is given to all new starters, however the group lacks anything to view the CD on which has been a problem when planning the meetings and looking for ideas. It is requested that the Council consider a contribution towards purchasing a laptop computer and associated software. Enclosed was a copy of their most recent bank statement. Having researched the price of laptops and software, they need approximately £460 to purchase the equipment needed. It is requested that the Council considers assisting them with a grant of £400 for the laptop which will directly benefit the young people of Ingleby Barwick.
The Clerk referred to the Planning Applications Schedule, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed. The Schedule indicates the current position of the planning applications.
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256. CLERKS REPORT AND CORRESPONDENCE. (a) Friends of Local Nature Reserves, Minutes of Meeting – Receipt of Minutes from the Friends of Local Nature Reserves meeting on Tuesday 20th January 2009. (b) Local Nature Reserves, LNR Officer Report – Receipt of LNR Officer Update for January 2009. (c) Stockton-on-Tees Borough Council, Romano Park – Receipt of cheque for £11,000. (d) Valuation Office Agency, Request for Information – Receipt of ‘Request for information’ form regarding the Non-Domestic Rating for Ingleby Barwick Community Hall. Completed and returned by the Clerk. (e) BDO Stoy Hayward LLP, Local Council Briefing Spring 2009 – Receipt of letter and Local Council Briefing Spring 2009. Audit packs will be issued at the beginning of April 2009. The deadline for approving the Annual Return is moving forward, for the last time, to 30th June. This date is set by the Accounts and Audit (Amendment) (England) Regulations 2006. (f) Ingleby Barwick Community Hall, Hire Rate 2009 – Receipt of letter regarding hire rate for the Community Hall for 2009. At the management meeting on 16th January 2009 the hourly rate for the hiring of the Hall was discussed. For the time being, it has been agreed that all hiring rates will remain the same as for 2008. However this will be reviewed again in September. (g) 1st Ingleby Barwick Brownies, Grant Aid to Voluntary Organisations – Receipt of letter regarding late application for a grant. Chairman……………………………………. 24 of 29 (h) 1st Ingleby Barwick Brownies, Grant Aid to Voluntary Organisations – Receipt of letter with receipts enclosed for last year. The funds were split between the pack holiday and London day trip so there were two receipts enclosed. (i) 2nd Ingleby Barwick Guides, Grant Aid to Voluntary Organisations – Receipt of letter of thanks for the grant of £300 which will be used towards the purposes stated. The activities are taking place towards the end of the year and therefore the receipts will be forwarded in due course. (j) Stockton-on-Tees Borough Council, Countryside and Greenspace Community Consultation Events – Receipt of letter. (k) The Ramblers, The Campaigns Appeal – Receipt of letter regarding making a donation for the upkeep of paths and walking spaces. (l) Stockton-on-Tees Borough Council, Mayor’s Charity Dinner Donation - Receipt of letter of thanks for the donation to the Mayor’s Charity Dinner. The grand sum of £4,992 was raised on behalf of the chosen charities: The Daisy Chain Project (75%) and Justice First (25%). (m) Cleveland Local Councils Association, Remembrance Day Parades/ Display Energy Certificates - Receipt of correspondence stating as follows: Remembrance Day Parades The first concerns a Royal British Legion (RBL) briefing sent out to branches prior to last years Remembrance Day Parades which appears to make the suggestion that local councils have a duty to take responsibility for parades. Having consulted their legal team NALC are of the view that there is no duty on local councils to take responsibility for Remembrance Day Parades. It is possible that the RBL have confused duties and powers. Local Councils would have the power to contribute financially or assist the RBL in holding a parade but are under no legal obligation. They have contacted the RBL to point this out but also to point out that many local councils already play a role in facilitating these parades. Hopefully at a national level we can work a bit closer with the RBL to avoid this confusion in future. If councils have any feedback or issues to raise on this NALC would be grateful to hear from them. Display Energy Certificates – request for info as to its impact A concern has been raised with NALC regarding the requirement for Display Energy Certificates in public buildings. Under the Energy Performance of Buildings (Certificates & Inspections) (England & Wales) Regulations 2007, public buildings with more than 1000m2 of usable floor area require a Display Energy Certificate which must be reassessed annually. Chairman………………………………….. 25 of 29
There are no requirements to set targets or improvements to energy consumption within the regulations. While the principals around the regulations are sound in principal it has been argued that the problem with the Display Energy Certificates is the requirement for an annual assessment each year whether changes have been made to the building or not and the costs (£500-£700 per building assessed) provide little benefit to the organisation or to the public. In addition, there are fines for not displaying a certificate but there is no obligation to act on any findings. NALC would appreciate further opinions on this issue from other councils to see how it impacts on the tier and to see whether it is an issue we need to take further. It is likely that this issue will predominantly affect some of the larger councils though not exclusively.
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(x) Stockton-on-tees Borough Council, Tree planting at Ingleby Barwick 2008/09 – Receipt of letter regarding the completion of this year’s tree planting scheme at Ingleby Barwick. All trees have been planted as per previous plans which total about 29 trees; however there have been some minor amendments to planting locations due to underground services in some places. They would be grateful if the contribution of £1,000 from the Town Council could be forwarded via cheque. (y) Stockton-on-Tees Borough Council, Youth Cafe – Receipt of correspondence regarding the proposed youth café for Ingleby Barwick. (z) Butterworths Conferences, Paterson’s licensing Law Conferences – Receipt of letter and mailing regarding Paterson’s Licensing Law Conferences. For anyone concerned with the law relating to alcohol and entertainment licensing or issues arising under GA 2005, the two day Paterson’s Licensing Acts Conference provides an unrivalled opportunity to gain CPD points in a particularly constructive way. Gambling Law is addressed on 12th May 2009 and Licensing Law on the 13th. (a1) Woodbridge Practice and Barley Fields Medical Centre, Planned Merger – Receipt of letter regarding the planned merger of Woodbridge Practice and Barley Fields Medical Centre. The combined practices will work as one to deliver better services for all patients in the future. From 1st April 2009, services in Thornaby will remain the same; all services in Ingleby Barwick will be delivered from Barley Fields Medical Centre. RESOLVED that the Clerk sends a letter to the Primary Care Trust (PCT) requesting an update on the possible reinstatement of the Phlebotomy service in Ingleby Barwick. The Clerk to also ascertain what the PCT’s plans are for the now vacant Woodbridge practice premises. (b1) Society of Local Council Clerks, The Clerks Manual – Receipt of letter regarding the recent order for ‘The Clerks Manual’. They are currently out of stock and reprinting could take a month or two. The cheque for the order has been returned and when some more come in a copy will be sent with an invoice. (c1) Stockton-on-Tees Borough Council, Tees Valley Town and Parish Councils Ethical Governance Workshop – Receipt of letter regarding the Tees Valley Town and Parish Councils Ethical Governance Workshop on Friday 8th May 2009. Chairman……………………………………. 27 of 29 (d1) Stockton-on-Tees Borough Council, Speed Indication Device Lowfields Avenue – Receipt of letter and drawing showing the proposed location of the vehicle activated sign to be sited on Lowfields Avenue. (e1) Cleveland Local Councils Association, General Meeting 11th March –Receipt of Agenda for the General Meeting of Cleveland Local Councils Association due to be held on Wednesday 11th March in the Council Chamber of Saltburn, Marske & New Marske Parish Council, Saltburn Leisure Centre, Marske Mill Lane, Saltburn-by-the-Sea commencing at 7pm. (f1) Ramblers, Claim Your 20% Discount – Receipt of mailing. (g1) Stockton-on-Tees Borough Council, Highway Matters, Road Markings – Receipt of confirmation that the road markings requested by the Town Council will be undertaken when the contract starts in April 2009. (h1) Stockton-on-Tees Borough Council, Council 4th March 2009 – Receipt of correspondence regarding the publication of the agenda for the meeting of the Council to be held on 4th March 2009. (i1) Stockton-on-Tees Borough Council, Spaces for Play, Land Adjacent to Ingleby Mill Primary Council – Receipt of correspondence informing that the Town Council will be provided with an update in the near future. (j1) Stockton-on-Tees Borough Council, Romano Park – Receipt of correspondence regarding the progress on Romano Park. (k1)Stockton-on-Tees Borough Council, Banking information – Receipt of correspondence regarding Banking information. (l1) CLCA, Training Events – Receipt of information. (m1) Mincoff Jacksons, Improving your cash flow – Receipt of letter regarding the dept recovery service. (n1) Cleveland Local Councils Association, UK consultation on European Commission proposal on bus and coach passenger rights, closing date 14th April 2009 – Receipt of mailing. Chairman…………………………………. 28 of 29
It will provide vital support and services to the young people who need it most and should open in 2012. Its originality and unique partnership working won the judges over, thanks to hard work by local young people who helped the Council submit its bid. Young people will help design the ICE Centre and, through to training schemes, they will even help build it. Activities could include sports, skills training, arts, drama and music, as well as social facilities, a recording studio, cafe and performing arts area and young people will play a major part in its management. There will be advice on matters such as health, education, jobs and training opportunities. p1) Cleveland Local Council Association, February Briefings – Receipt of correspondence enclosing the February Briefings. (q1) Stockton-on-Tees Borough Council, Bulletin 42 – Receipt of electronic link. (r1) Secondary School Provision, Ingleby Barwick, Meeting with MP Dari Taylor – Receipt of Correspondence. (s1) Stockton-on-Tees Borough Council, Parish Liaison Forum 16th March 2009 – Receipt of agenda. (t1) Stockton-on-tees Borough Council, Ingleby Barwick Library Newsletter – Receipt of newsletter for Ingleby Barwick Library. (u1) WPS, Town Council Insurance Scheme – Receipt of Mailing. (v1) Society of Local Council Clerks, Larger Councils’ Conference 2009 -Receipt of mailing. (w1) Clerks & Councils Direct, January 2009 – Receipt of mailing. (x1) Clerks & Councils Direct, March 2009 – Receipt of mailing. (y1) Ordnance Survey, In your element, The Outdoor Show – Receipt of mailing. Chairman……………………………… 29 of 29
(a2) Society of Local Council Clerks, The Clerk March 2009 – Receipt of mailing. (b2) LCR, March 2009 – Receipt of mailing. DATE OF NEXT MEETINGS OF INGLEBY BARWICK TOWN COUNCIL.The next monthly Meeting of the Town Council is scheduled to take place on Wednesday 15th April 2009 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, commencing at 7.15 p.m. Chairman…………………………….. Clerk…………………………….. Date………………………….. Date………………………….. MINUTESOF THEMEETING
INGLEBY BARWICK TOWN COUNCILHELD ONWEDNESDAY 18TH MARCH 2009 ATINGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY
INGLEBY BARWICKPREPARED BY PAULA M. HALL CLERK TO THE COUNCIL Directory: cnt cnt -> Jeslee p. Romero cnt -> My story I was adopted in 1947, was told about it at age 19, and then was forbidden to ever search for my biological family. I even had to promise to continue to keep my adoption a secret cnt -> International laser class association North american region Download 149.1 Kb. Share with your friends:
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