Project Implementation Plan wp 2008 Project Number: ilp-08-23 Project title: Knowledge management in policy strategy development. Budget 2008: 60 000 Project leader: Efka Heder
Download 85.78 Kb.
|
- Navigate this page:
- 2. Objectives and results
- 3. Scope Project approach
- Activities and expected outcomes (activities should have a title and detailed description)
- II. Further development of “knowledge sharing culture” and positive attitude towards constructive feedback
- Development of data library and research studies
- Risks and assumptions Risks
- 4. Management plan Human resources management
- Communication management plan
- Procurement management plan
- Knowledge management plan
- Annex III. 2. The Role of Learning Industries in Education and Training Reforms in the Near East and Northern Africa.
| Project Implementation Plan
WP 2008 Project Number: ILP-08-23 Project title: Knowledge management in policy strategy development. Budget 2008: 60 000 Project leader: Efka Heder All documents concerning this project are saved: k:\ 03.02 OPS WORK PROGRAMME 2008 1. Background The ETF is at the crossroads towards becoming a Centre of Expertise and towards a change of emphasis on more policy and system-related support to its partner countries in the field of HRD, covering different levels in policy making process and (from national down to organisational levels) which including different elements. The ETF’s field of competence touches upon and interlinks with the spheres of business, the education system and the labour market. The ETF covers some of these themes at country/ system or policy level within transition or developing country contexts and within the EU assistance framework. Staff working in the ETF is faced with the challenge to cope with complex, quickly changing environments and tasks and to almost constantly pioneer or adapt to new developments. From a knowledge point of view, that does not only mean that staff need to update their knowledge and learn almost constantly, but also that they need to be able to create new knowledge. Nowadays this is increasingly done through situated and shared (team) practices rather than in isolation. Team working and knowledge sharing become, hence, prerequisites for the creation of new knowledge and ultimately an organisation’s dynamism and ability to cope with change. In this context ‘knowledge management’ (KM) has an important function, and a specific project was designed in the ETF in 2007 to conceptualise and support KM processes. Activities that were undertaken in the frame of the ETF KM project in 2007 comprised and were clustered, as illustrated in the Annex. A number of review meetings held with various colleagues during the period September to November 2007 revealed that, despite progress made in individual fields, the institutional or departmental culture in terms of knowledge sharing (KS) has not changed a lot. The following problems and recommendations were highlighted:
In general, it was felt that KM is a permanent function rather than a project. Professor Dr Arya K Sengupta in his book “Knowledge management – Is it a fad or necessity in the new economy” states that: “Knowledge Management (KM) is essentially about creating an environment in which employees share what they know and innovation is encouraged. It is more of a corporate organizational and cultural challenge. It is concerned with providing a mechanism for creating, capturing, sharing and integrating the tacit (residing in the minds of people) and explicit (documents and records) knowledge within and outside the organization, and applying them as a strategic resource to gain competitive advantage in the “marketplace”. The primary organizational requirement for KM is to institutionalize open communication, limited top-down control and a flat and flexible structure that promotes readiness to continually change and adapt. Its main focus is to help the right people apply the right knowledge at the right time. It is as certain as the reality of the knowledge economy.” The KM team would like to double-underline this statement and continue to contribute, also in 2008, to the establishment of an environment, as outlined above. 2. Objectives and results The overall objective of the project is to improve the effectiveness of ETF services as an agency of the EC and the partner countries in line with our mission statement and on its way to become a recognised Centre of Expertise in human resource development in a lifelong learning perspective in transition country contexts. Specific objectives are: I. To increase the efficiency of the usage of existing supportive informatics tools and knowledge bases; II. To develop further a “knowledge sharing culture” and positive attitude towards constructive feedback; to create opportunities for knowledge sharing & creation in a pleasant atmosphere -as a prerequisite for ensuring that both existing knowledge gets captured (creating an institutional memory) and new knowledge is created. III. To develop ETF data library. Expected results for 2008 include: I.1 Databases (OPS part of contact data base) have been improved to run more efficiently, e.g. by linking useful information, diminishing the number of incorrect contacts details, avoiding loss of information or duplications, ensuring provision of target information, etc.; As a consequence quality of this part of OPS part of contact data base will be increased. OPS colleagues have been made aware of the benefits and practicalities of using existing databases, and actually use relevant databases more frequently. I. 2. OPS staff expertise provision will be followed and supported in systematic way. A dedicated area will be created in the Intranet to advertise opportunities for expertise contributions and to record ETF replies. I. 3. One – page “Golden rules of KM” developed
II. 1. People to people KM events coordinated, calendar developed and agenda created (cappuccino pillars, “day out, content training courses) II. 2. KM intranet tools further developed and fully implemented. II. 3. Efficiency of ETF VC’ will be increased through: - ETF guidelines developed, - Support to projects teams for running VC’s provided and internal VC of moderators facilitated, - ETF methodology for evaluation of ETF VC’s developed II. 4. The instrument of quality enhancement reviews introduced and recognised as one component of the OPS quality assurance system. II. 5. Cooperation with UNDP in Bratislava continued in exchanging experience in KM development.
ETF KM project 2008 will be focused on consolidation and continuation of actions started in ETF KM project 2007 and in line with the mid-term perspective for the period 2007-2010. (See logframe of the ILP 07-06 Knowledge Management project).
The project will be focused on three main areas: I. Increasing efficiency of usage and communication of existing system supportive informatics tools and knowledge bases (contact data base and expertise provision following).
All the activities listed below will be implemented through very close collaboration with ECU, PME and ITM: I. Increasing efficiency of usage of existing system supportive informatics tools and knowledge bases I. 1. Contacts data base: - in cooperation with IT and ECU working on development a technical solution for increasing efficiency of regular updating of contacts owned by OPS in corporate data base - Mapping of ETF key contacts/actors - Audit of current ETF contacts management and review of structure and use of contacts database - Technical work on the contacts database in order to allow “customer’s management”: regular update of key country contacts and intelligence, developing publications dissemination lists, supporting the delivery of targeted expertise products, recording events participants (in cooperation also with the Editorial Board) - OPS contacts “baby sitting” established and functional - External person contracted (interimaire) for helping in transition phase for contact corrections (according to OPS staff inputs) and insertion of new contacts (as well to support KM team support on maintaining and further improvement of KM tools on intranet). I. 2. ETF Experts corner - Development of Section for Delivery of Expertise Contribution as a part of KM intranet tools. The section will include criteria of what is considered to be expertise contributions, records of contributions, opportunities for expertise contributions- conferences and scientific journals-, possibilities of support from ETF services in order to deliver expertise contributions- support from ECU in drafting articles and preparing presentations. I.3. Development of one – page “Golden rules of KM” paper for all staff; (till June) II. Further development of “knowledge sharing culture” and positive attitude towards constructive feedback as a prerequisite for insuring of existing knowledge (institutional memory) and for the creation of new knowledge as ability to cope with constant change II.1. Coordination of In house KM events: II.1.1.Cappuccino’s, study visits,…”Knowledge Wednesday” - methodology for Cappuccino developed; - Cappuccino clusters/pillars calendar developed and events coordinated, - Cappuccino clusters/pillars:
II.1.2. OPS day out and 3 regional team day outs organised - “OPS in Alps” – 25. June - “Instruments in a field” - 1. October II.1.3 Coordination with HRD unit about content related training courses – OPS experts as a co-trainers and advisers for training courses II.2. Development of corporate habit to use KM tools (in line with Stan Garfild1 postulate about knowledge sharing) II.2. 1 Training to all OPS staff on Intranet KM tools II.2.2. Monitoring Intranet tools usage and evaluation in 4/4 of 2008 II.2.3. Promotion among OPS staff of the ETF Wiki and Discussion Forum and the Discussion Forum questionnaire as an instrument to share their expertise in fields where they feel comfortable and as a supportive tool of Cappuccino pillars for continuing of discussion initiated during cappuccino. II.2.4. Updating country pages and developing new country page for Libya (in cooperation with ECU and country manager) II.2.5. EU E+T and employment policy cluster club news Space on intranet – ETF knowledge community – News from DG EAC clusters and DG EMPL Mutual learning initiatives (sections under Wiki) II. 3. ETF Virtual Communities II.3.1. Guidelines for ETF Virtual Communities and Communities of Practice developed II.3.2. Regular facilitation of internal discussion forum for ETF VC moderators provided II.3.3. Methodology for evaluating ETF Virtual Communities developed II.3.4. Provision of assistance to ETF project teams in establishing, maintaining and evaluating Virtual Communities II.4. Arranging Quality Enhancement Reviews2 as a Knowledge Management service offered to different kinds of projects. This service includes: - preparing TOR for the QER, dossier for reviewers and contacting agreed reviewers; - arranging QER panel meetings; - administering the documentation, dissemination and closing of QER processes; and - sharing the knowledge and experiences from QERs regularly with the staff. Establishment of an ETF Quality feedback help desk. The helpdesk will arrange peer reviews of draft plans, concept papers, reports, ToR, PIPs, CIPs etc. (excluding manuscripts for which the EB is responsible), following requests by colleagues and involving internal or external experts.
II.9.1. mission to UNDP Bratislava II.9.2. dissemination of lesson learned and application which are valuable for ETF.
III.1. Data library III.2.1.Collection of Key indicators (KI) 2008 for IPA countries in cooperation with national statistical offices (JAL) and update of Data Library with ETF KI available, III.2.2.Modification and update of existing KI tool for IPA countries, available on line in country pages section (JAL) III.2.3. Delivery of a number of training for OPS (JJO):
III. 2. Research studies III. 2. 1 . The Role of Learning Industries in Education and Training Reforms in the Near East and Northern Africa. (in annex) III. 2. 2. Career Guidance
Also refer to annex 3 : Budget and procurement plan. ETF staff: State staff names and FTE. EHE 0.35 : Team leader responsible for coordinating overall project and communicate approach and activities under component II as well for “ETF KM Golden rules” DCL 0.20: Team member responsible for activities under component I. Procurement and contract administration, communication issues, information and database Management, planning and support to organising “day out”
Risks
Assumptions
4. Management plan
A dedicated OPS team already experienced on KM issues will be supported by other specialist colleagues in ETF in the area of communications, IT, strategic planning. The OPS team will be made by:
Communication will be vital for the project and will be implemented as follows:
For 2008 procurement concerns:
The team members will have the opportunity to further develop their expertise on knowledge management issues, including communications and support from IT, Virtual Communities and Communities of Practice, e-library. Some of these themes are rather new and important for the development of ETF as a centre of expertise. Annex III. 2. The Role of Learning Industries in Education and Training Reforms in the Near East and Northern Africa. The project focus is on the role of learning industries in education and training reforms in the Near East and Northern Africa. It intends to foster co-operation between the EU and its Neighbouring countries to meet the demand for new qualifications in a knowledge society. To this end in 2007 interviews with 18 companies active in e-learning have been carried out. This will be complemented in the first months of 2008 with interviews of country Authorities in Jordan and Morocco. It will lead to an analytical report with recommendations and policy advice for future initiatives between public and private institutions in education and training. With the objective to achieve maximum impact of the research undertaken, the results of the report will be disseminated and discussed in workshops in Egypt and Tunisia in the second half of 2008. Results: Final report (December 2008) Articles published in ETF newsletter, and Live and Learn, Dissemination events carried out at conferences (i.e. ONLINE EDUCA), in the Commission, in the countries. Activities: 1. Analysis of in-company interviews carried out in 2007, interviews with country authorities in Jordan and Morocco and analysis, analysis of overall environment EU and in the region, presentation of cases of good practices, recommendations and policy advice for future interventions. 2. Dissemination 2.1. National stakeholders dissemination event in Egypt (JUL) and Tunisia (Oct), 2.2. Dissemination event for ETF staff, 2.3. Presentation of the research report in BXL (September), 2.4. Presentation of the research report - On Line Educa conference Berlin,
Jan - Jordan Feb - Morocco July - Egypt Oct - Tunisia + 1 additional mission to MEDA countries + 2 additional missions to EU countries + mission to Berlin (training budget?) Budget: 25000 euro for 2 one day even - Egypt and Tunisia for cca 20 local stakeholders 5000 euro for translation and publishing report in to French and Arabic Annex 3 
1 Stan Garfield leads the Worldwide Consulting & Integration Knowledge Management Program for HP in his book “10 reasons why people don’t share their knowledge”. 2 The Quality Assurance mechanism in the ETF has three elements: 1) Peer Reviews that are part of operations and will be administered as part of each project. 2) Publications Peer Reviews that are a normal function of the Editorial Board, and 3) Quality Enhancement Reviews, as suggested above and administered by the KM team. 3 We acknowledge that there is not a clear-cut division between the individual categories, and some of the categories may overlap. For example, an online knowledge sharing tool may at the same time have expertise development and/or document management functions. Download 85.78 Kb. Share with your friends:
|