Phase 1 - Interim Arrangement. The interim arrangement is this Microsoft Word version of the ROGI form, which has been available since July 2015.
Phase 2 – Permanent Arrangement. The permanent arrangement will be an online version of the ROGI form with features making it simpler to use than the Microsoft Word version. This is under development and it is intended to have it operational in mid-2016.
This form should be used from 19th July 2015, by offshore oil and gas installation duty holders with Safety Cases accepted under the 2015 Safety Case Regulations. HSE forms OIR8, OIR9b and OIR12 will be withdrawn shortly after the online version (Phase 2) of the ROGI form is released. Current users of the OIR forms should make a managed change, switching to use the ROGI form before that time.
What is the Form?
Reporting of incidents is required in the UK by various legislation, including: The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR); Regulation 9 of the Offshore Installations and Wells (Design and Construction, etc.) Regulations 1996 (DCR) and Regulation 21B of the Offshore Installations and Pipeline Works (Management and Administration) Regulations 1995 (MAR). There is also a supplementary reporting scheme for reporting data on offshore hydrocarbon releases using the OIR12 form. Additionally, European Commission Implementing Regulation (EU) No 1112/2014 now also applies in the UK. The EU reporting requirements is very specific about how offshore major hazard incidents must be reported so that a common format is adopted by EU Member States. The Implementing Regulation requirements overlap with RIDDOR, DCR and MAR. It also makes compulsory some of the previously supplementary hydrocarbon release reporting criteria.
The ROGI form is a tool to enable duty holders to comply with these separate regulatory reporting requirements. It integrates existing RIDDOR, DCR, MAR, and supplementary requirements with those arising from the EU Offshore Safety Directive and the Implementing Regulation. Submitting a ROGI form removes the need to submit existing RIDDOR forms OIR9b, and the OIR8 and OIR12.
This version of the form is an interim step towards an integrated, online reporting tool that will be available for reporting of incidents by all users. When available, the online tool will replace the interim version and the existing OIR9b, OIR8 and OIR12 reporting forms.
The ROGI form is designed to show what must be reported and which particular regulations or supplementary criteria apply. The form has several parts and completion of more than one part will often be required for a single incident, but it is unlikely that all parts will need to be completed. The form layout is intended to guide users toward the parts they need to complete. The parts are:
Part A: Unintended Release of Oil, Gas or Hazardous Substance (ignited or not), Fires and Explosions
Part B: Dangerous Occurrence in relation to a Well
Part C: Failure of a Safety & Environmental Critical Element
Part D: Danger to the Integrity of an Installation, Collapses, Equipment Failure, Weather Damage, Seabed Subsidence
Part E: Vessel Collisions, or Potential Collisions, with an installation
Part F: Aircraft Collisions or Potential Collisions with an Installation
Part L: Death or Loss of a Person Pursuant to MAR Regulation 21B. (Note: although provided within the ROGI Form this must be printed and sent to the Registrar General of Shipping and Seamen)
A hydrocarbon release was caused by the failure of a safety and environmental critical element and as a consequence you decided to partially evacuate the installation. To report this scenario using the ROGI form, you are required to undertake four stages:
Complete your details at the start of the form (Page 4)
This is the detail which includes where incident happened, when it happened, who is reporting etc.
Identify which parts of the form are relevant to your circumstances by ticking the boxes provided beside the various legislative reporting requirements.
In the example scenario it is likely that you will select the following Event Categorisations in the Criteria parts:
Part A: Criteria: Unintended Release of Oil, Gas or Hazardous Substance (ignited or not), Fires and Explosions
Return Form via email to: firstname.lastname@example.org
Part A of the form has mandatory and supplementary reporting requirements. The supplementary reporting detail within the form replaces the details currently provided via the OIR12 arrangements. Some of the previous supplementary reporting details within the OIR12 are now a mandatory requirement of the EU Offshore Directive. The supplementary reporting is identifiable by (Supplementary). Reporters are, however, strongly encouraged to complete these sections in order to maximise the completeness of the resulting incident database and the knowledge that can thereby be obtained for the benefit of the industry.
Use the Navigation Pane to navigate around the Microsoft Word 2010 form. To view this feature on the left hand side of your form, press Ctrl+F, or select the View tab and select the Navigation Pane check box in the ‘Show’ section on the ribbon.