Note to reader – This is a section lifted from the CA&ES Dean’s Office Emergency Action Plan (EAP) that applies to emergency building evacuation. Please read this section to learn about evacuation procedures.
This EAP has been prepared for the UC Davis CA&ES Dean’s Office. The plan complies with the California Code of Regulations, Title 8, Section 3220.
CA&ES Dean’s Office – Administrative Units
150 Mrak Hall (first floor), 38 Mrak Hall (basement), & Environmental Horticulture Bldg.
(Chief Administrative Officer)
(Department Assembly Area Manager)
(Department Safety Coordinator)
Emergency Protocols-Alert and Notification
In the event of an emergency, UC Davis employees should contact UC Davis Dispatch by dialing 9-1-1 from a land line or a cell phone.
You should call 9-1-1:
In the event of a medical emergency
You should immediately alert the UC Davis Fire Department of any extinguisher usage. To report all fire incidents, even if the fire is extinguished
To report criminal or suspicious behavior
If you are in doubt about the seriousness of a situation, such as any possible situation that you believe may be serious and that may result in injury, death, loss of property, apprehension of a suspected criminal or prevention of a crime that is about to occur.
Provide the following information to UC Davis Dispatch upon calling
Who you are
Whether you are in a safe location
What the nature of the emergency is
Where it is located
When it happened
How it happened
Alert and Notification of Employees:
If an emergency calls for an evacuation or employees to take action, there needs to be a system in place to notify them. Emergency alert and notification of employees should be multi-layered, as systems can fail. A variety of methods are available, though not all systems apply to every building on the UC Davis campus, including:
Examples of notification methods include: fire alarm system, PA system, phone tree, bullhorn, even just flashing the lights can be a way to let people know there is an emergency happening. Audible alarm
UC Davis WarnMe
Via other electronic media
The methods of alert and notification of employees in this department are: Primary Methods (during business hours): audible alarm, visual alarm/signal, and verbal notification
Additional notifications (outside of business hours): phone tree, and email to our “ALL” list serve
Evacuation Procedures & Routes
Many incidents (e.g. building fire, police response) could require an evacuation of all or part of the campus. All employees must evacuate the building when notified to do so. Please refer to Policy & Procedure 390-10 for more information on Campus Emergency Policy.
Prior to Exiting
After being notified to evacuate, stop all work activities and evacuate immediately. Close, but do not lock, the doors (locked doors can hamper rescue operations). Remember that you may not be allowed back into the building for an extended time.
During an emergency evacuation, use the nearest door or stairway if available. Each employee needs to be aware of at least two exit routes in their main building in the event one is compromised.
All campus buildings over one story high must have building evacuation signs posted on every floor. The signs must be posted at all stairway and elevator landings and immediately inside all public entrances to the buildings. More information on this is available in the FireNet Emergency Evacuation Signs.
Persons involved with developing the EAP need to address how to evacuate colleagues with special needs that are unable to evacuate on their own. More information and guidance on this topic can be found in the FireNet Guidelines to Emergency Evacuation Procedures for Employees/Clients with Disabilities.
Assembly Area Guidelines have been developed to help DSCs choose the safest location to assemble. Assembly Area
After exiting the building, all employees, students, volunteers, and visitors should follow the evacuation route to the pre-arranged assembly area.
The Department Chair should assign an Assembly Area Manager to each evacuation location. List all buildings in which department members are assigned space and the corresponding assembly areas and manager.
150 Mrak Hall (1st floor)Southeast Corner of Chemistry Annex Bldg.Brenda Nakamoto
38 Mrak Hall (basement)South Side of Chemistry Annex Bldg.Tom Pomroy
Environmental HorticultureSolano Field (the grassy area northeast of E-Hort)Mark Foncannon
All employees should stay within your respective group at the Assembly Area. No one should leave the area until notified by the First Responders, Assembly Area Manager, or Responder Liaison.
After hearing the alarm to evacuate, stop all work activities. If time permits, gather valuables (e.g., car keys or jacket) and exit the building.
Evacuation Routes – follow the diagrams which show escape routes and outside assembly areas.
SWEEP VISUALLY – ensure people located within your exit route are leaving
REPORT FOR ROLL CALL – each staff member should report to their Unit’s Emergency Representative at the assembly areas near the Chemistry Annex building (see figure below which shows the outside assembly areas)
WAIT –wait for further instructions from the Dean’s Office Emergency Coordinator, Brenda Nakamoto
Evacuating to the Assembly Area(s)
Emergency evacuation routes for the CA&ES Dean’s Office are posted in 150 Mrak Hall, the first floor lobby of Mrak Hall, and in the basement of Mrak Hall. These same routes are noted in the figures below.
Staff should note beforehand the locations of their offices and follow the exit routes on their floor accordingly.
During an evacuation of the building, staff will perform a visual sweep of those spaces they are vacating, quickly checking conference rooms, break rooms, and behind closed doors to ensure that no people stay behind.
Staff of 150 Mrak Hall (first floor) will assemble at the southeast corner of the Chemistry Annex Building. Staff of 38 Mrak Hall (basement) will assemble at the south side of the Chemistry Annex Building. All Mrak Hall staff should report to their Unit’s Emergency Representative for roll call, who will then report the outcome of their roll call to the CA&ES Dean’s Office Mrak Hall Emergency Coordinator, Brenda Nakamoto. Tom Pomroy has been designated to ensure that all of the staff in the basement of Mrak Hall have evacuated.
Brenda Nakamoto will report the overall Dean’s Office headcount to Bonnie Russell, the Emergency Building Coordinator for all of Mrak Hall.
Staff at Environmental Horticulture (CA&ES Dean’s Office Development and Events Units) will assemble northeast of the Environmental Horticulture Building on Solano Field. Please refer to locations shown in the maps below
Telephone-Tree: Method to Disperse Vital Emergency Information Outside of Normal Business Hours
The UC Davis Police Department has a policy of maintaining an emergency call list for each UC Davis Department in the case of an emergency outside of normal business hours. The CA&ES Dean’s Office has provided the Police Department with the names and contact information for the following 3 individuals, deemed to be on the Police Department’s “first call” emergency list:
The Telephone-Tree policy is outlined below:
The UC Davis Police Department will contact one of the three people listed above on our “first call” emergency list.
Once contacted, that individual will then alert the Primary Telephone-Tree Representative for each Dean’s Office Unit.
The Primary Telephone-Tree Representative for each Unit will then relay all relevant emergency information to each of their Unit’s employees.
Staff Phone Numbers - Recordkeeping
The CA&ES Dean’s Office Department Safety Coordinator, Joyce Boulanger, is responsible for maintaining the list of names and after-work-hours telephone contact numbers for all Dean’s Office employees. In most instances, two people from each Unit are assigned the roles of Primary and Secondary Telephone-Tree Representatives. All Primary and Secondary Telephone-Tree Representatives will be given their Unit’s list of after-work-hours telephone contact numbers.