The overall functions of this department include maintaining and safeguarding official Town records, providing access to official Town records for Town departments, elected officials, and citizens, and providing public notice of official meetings. In addition, the Administration Department provides administrative support for the Board of Commissioners, Town Manager, and all Board-appointed committees. Finally, this department issues broadcasts/media releases to the media and public and provides support to the Town and Dare County during emergency events via participation in the Joint Information Section.
The goals of the Administration Department include managing Town records efficiently to provide central resource facility for quick and easy access by all Town departments, elected officials, and citizens. In addition, the department provides support for the Board of Commissioners, Town Manager, residents/visitors and other Town departments. Automating the indexing in the Clerk’s Office to facilitate access to permanent Town records by all departments through the shared drive on the Town computer system is a department goal along with providing access to certain Town records on the Town’s web site to include Board of Commissioners meeting agendas, backup materials, summary actions, public notices, resolutions, ordinances, and approved minutes. Finally, Administration strives to release items of interest in a timely manner to the media and the general public and perform as the link between the Town and the County via the public information officer.
Board/Committee Meetings, Agendas, Minutes, Public Notices - Objectives
Prepare and distribute agendas, summary actions, and formal minutes of the Board of Commissioners meetings
Prepare and distribute agendas and formal minutes of Town Board/Committee meetings, various ad hoc committees, and specialized meetings as requested
Prepare and distribute minutes of weekly staff meetings
Provide adequate public notice of Town board/committee meetings, retreats, public hearings, and events; maintain current Town Board/Committee meeting schedules
Utilize Board of Commissioners paperless agenda process through use of the Town’s web site
Process permit applications for outdoor crowd gathering events, bonafide fishing tournaments, closing-out sales, massage therapy businesses, massage therapists, and taxi-cab businesses
Establish Town Park (Harvey Sound Site and Barnes Street) reservations for residents/visitors; coordinate special requests as necessary; reserve/coordinate special requests for Board Room, Library, and Admin Conference Room
Procure and return as necessary the clean-up deposits required for Town Parks and Board Room; utilize Town policy for priority reservations of the Board Room