Request for proposal bid no. 13/06
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- IV. SELECTION PROCESS
- V. SELECTION CRITERIA
- VI. DOCUMENTS TO BE PRESENTED BY EACH BIDDER
- VII. BIDDERS QUESTIONS
- VIII. REQUEST FOR PROPOSAL – CLOSING DATE AND TIME AND INSTRUCTIONS
IV. SELECTION PROCESS 4.1 The specifications and requirements contained in this document constitute a Request for Proposal (hereinafter referred to as the “RFP”) from the GS/OAS. This RFP does not in any manner whatsoever constitute a commitment or obligation on the part of GS/OAS to accept any proposal, in whole or in part, which is received in response to this RFP, nor does it constitute any obligation by GS/OAS to acquire any services or goods. 4.2 Interested firms are invited to submit their bid proposal for review and consideration. The written proposal from each firm will be evaluated by the Contract Awards Committee (hereinafter referred to as “CAC”) of the GS/OAS. As a result, certain firms may be asked to present and discuss their qualifications and their proposal with the CAC. 4.3 Bidders shall bear any and all costs or expenses associated with or incurred in the formulation or development of a proposal in response to this RFP. V. SELECTION CRITERIA 5.1 GS/OAS' CAC shall review, evaluate, and compare all Bid Proposals according to, but not limited to, the following criteria:
5.2 The GS/OAS reserves the right to reject any or all bid proposals, to award partial bids, and to make an award of contract to other than the lowest bidder. The GS/OAS further reserves the right to accept the lowest bid proposal without additional written or oral negotiations with other bidders. 5.3 The GS/OAS may choose one of the firms responding to this request for bids or GS/OAS may decide that none of the responses meet the acceptable needs of the RFP. The GS/OAS may choose to negotiate the terms, conditions and deliverables of the Contract with the firm that, in the opinion of GS/OAS, can most effectively meet GS/OAS requirements. VI. DOCUMENTS TO BE PRESENTED BY EACH BIDDER Bidders are required to present the following documents with their proposal: 6.1 A copy of the company’s Business License and Certificate of Incorporation. 6.2 A copy of the company’s last two (2) audited financial statements. These financial documents should be signed by the Chief Financial Officer of the company. 6.3 A minimum of three (3) references from entities to which similar services were provided during the last three (3) years. These references should include: the name of the company, contact person, telephone and fax numbers, and e-mail address. 6.4 Complete Bid Price Proposal based on the technical specifications listed in Section III, above. 6.5 Bid Price Proposals must be valid for at least ninety (90) calendar days as of the closing date of this RFP. This must be stated on the Bid Price Proposal. 6.6 Bidders must submit detailed technical specifications of the items and services offered. 6.7 The GS/OAS may submit, in writing, any questions or requests to the Bidders for more information regarding the company or the bidding documents anytime throughout the bidding and selection process. VII. BIDDERS QUESTIONS 7.1 Bidders may submit any questions or requests for more information regarding technical specifications and/or proposal submittal in a written format to Ms. Pamela A. Mumuni by e-mail at pmumuni@oas.org with a copy to Ms. Marcella Haugaard at mhaugaard@oas.org and Mr. Raul Plata at rplata@oas.org or via fax at (202) 458-6401. These questions should be submitted no later than (3) days prior to the Bid closing date. All answers will be released in writing to all Bidders. VIII. REQUEST FOR PROPOSAL – CLOSING DATE AND TIME AND INSTRUCTIONS 8.1 Proposals may be submitted in hard copy [one (1) original and five (5) copies]. The envelope containing Bidder’s Proposal shall be labeled "GS/OAS, BID No. 13/06 –OFF-SITE TRAVEL SERVICES PROVIDER- DO NOT OPEN”, along with your company’s name for identification purposes. 8.1.1 The Proposal shall be delivered to: The General Secretariat of the Organization of American States Office of Procurement Services 1889 F Street, N.W., 4th Floor Washington, D.C. 20006 8.1.2 Bid Proposals submitted in sealed envelopes must be received by the GS/OAS, no later than 12:00 Noon EST on Thursday, November 2, 2006. Late responses shall not be accepted. 8.2 Bid Proposals submitted by e-mail or by facsimile (fax # 202-458-6401) must be received BY GS/OAS at: pmumuni@oas.org, mhaugaard@oas.org, and rplata@oas.org no later than 12:00 Noon EST on Thursday, November 2, 2006. Late responses shall not be accepted. Bid Proposals submitted by e-mail should be sent in PDF format. 8.3 Bid Proposals submitted without the required information shall be considered incomplete and are subject to disqualification. IX. GENERAL TERMS AND CONDITIONS 9.1 PAYMENT TERMS 9.1.1 The GS/OAS shall have at least sixty (60) days after the receipt of the original invoice to render payment. It is anticipated that a centrally billed account will be utilized for all corresponding charges. All original invoices are to be submitted to the Department of Budgetary and Financial Services to the attention of Accounts Payable. Download 257.79 Kb. Share with your friends:
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