Standard Operating Procedure

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Standard Operating Procedure

Internal business procedure, not a Training Document

FSPD Number(s) & Title:

GL.04 – CA Nightly Batch Processing

GL.05 – CA Post-Confirm Batch Processing

Procedure Owner (Central Office, Division Head): Business and Financial Services(BFS), AVC/Controller

Issue Date: 10/17/2017

Date of Last Revision: 10/17/2017

Purpose:

To outline the procedure to resolve issues resulting from Batch processes.

Procedure Definition/Scope (from FSPD):

GL.04 - The Commitment Accounting Nightly Batch Processing process depicts what will be included in the nightly batch process, the sequence of processing, and how errors or issues related to batch processing will be resolved. At the University of California, ITS will handle the management of batch processes and will work with the UCPath Center for issue resolution.

I-101 Chart of accounts interface
I-170 Combination codes interface
E-354 Local account mapping

GL.05 - The Commitment Accounting Post-Confirm Batch Processing process begins when Payroll is confirmed and ends before ODS batch processes run.

I-370 Web Service FAU validation

Procedure Definition/Scope (UCR Revised Definition):

Same as above except for the interfaces listed below that will be consumed differently.

I-170 Combination codes interface (Pre go-live only)
I-370 Web Service FAU validation (Post go-live)

Frequency (ad hoc, daily, weekly, monthly, annually, etc.):

Daily

Trigger:

UCR receives notifications on Batch Process status

Primary Variations: N/A

This procedure has X primary variants:

Roles and Responsibilities

Campus Point of Contact for UCPC: Computing and Communications

Entity	Roles and Responsibilities
UCOP	N/A
HR Business Partner/Org Unit	CNC – Resolve technical related issues
UCR Business and Financial Services	Resolve functional related issues Notify UCPC on issue resolution
UCR Office of Resource Planning and Budget	N/A
UCR Office of Human Resources	N/A
UCR SSC	N/A
UCPath Center	Provide Batch process status

Required Parameters/Controls

Conditions	Approval By	Mechanism
If the issue is technical	CNC	Email

Required Notifications

Notification To	Generated By	Mechanism

Overall Activity Sequence

Capture at a ‘One Person, One Task, One Tool’ level

Step #	Step Description (Verb/Noun) May have sub-steps	Party
1	Receive status	Business and Financial Services
2	Identify issues (If any)	Business and Financial Services
3	Resolve Technical issues (if any)	CNC (Computing and Communications)
4	Communicate Technical issues to CNC	Business and Financial Services
5	Resolve Non-Technical Issues	Business and Financial Services
6	Notify BFS of technical resolution	CNC (Computing and Communications)
7	Manage the process	Business and Financial Services
9	Notify UCPath on issue resolution	Business and Financial Services

Decision Tree or Flow Diagram (Optional) - N/A

Complex/Exception Cases – N/A

Tools/Templates Used (Existing w/revisions, New, Decommissioned, etc.)

Process Touchpoints – N/A

None

References

Definitions

Term: Definition

Related Documentation and Resources

Website URL: Link

Questions

Question 1
Question 2

Document Change Log

Use this table to summarize changes made to this document

Date	Editor	Summary of Changes
11/17/2016	Alfred Karam Gabe Nwandu Molly Parlett	Final Draft

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