Table of contents Getting Started with Memsource Cloud 1

Table of contents

Getting Started with Memsource Cloud

Introduction

Keep in mind that there are two components:

1. 
   Memsource Cloud, the web-based environment in which project managers can create and maintain projects, translation memories and term bases; video
   
2. 
   Memsource Editor (available as a free download), in which the actual translation takes place; video
   

Sign In

• 
  Memsource Cloud url, such as http://cloud1.memsource.com
  
• 
  Username
  
• 
  Password
  

Create Your First Project

Once signed in, you can create your first project with translation memories, term bases and, most importantly, files for translation.

This video will show you how.

Project Buttons Inactive?

Install Memsource Editor

Start Translating

Memsource Web Editor (beta)

Create Additional User Accounts

Send Login Info

Assigning Translation Jobs to Linguists

This is essential for the Memsource Editor user:

• 
  Server url, such as http://cloud1.memsource.com
  
• 
  Username
  
• 
  Password
  
• 
  Getting Started Guide for Linguists
  

Uploading Translations to Memsource Cloud

Getting the Completed File

Videos

Memsource Editor User Manual

Introduction

After you have installed Memsource Editor, open a bilingual MXLIFF file in it to start translating. MXLIFF files can be downloaded from Memsource Cloud via the Download button under Project.

Memsource Editor will automatically connect you to the appropriate translation memory, term base, and/or machine translation in Memsource Cloud (do not forget to enter your login information under Tools - Preferences in the Editor).

See our Video User manual on Youtube.

Editor Setup

Keyboard Shortcuts

Editor Commands

Edit

• 
  Confirms segment as translated and saves it into TM
  

• 
  Unconfirms a segment
  

• 
  Copies text in the source segment to the target segment; and works also for any selection of the source text
  

• 
  Deletes text in target segment
  

• 
  Insert tags; when inserting {1>paired tags<1}, select first the text to get enclosed in tags and only then hit the Insert Tag command. In this way both tags will get inserted at once around the selected text.
  

• 
  Creates an arbitrary unpaired tag in target (supported for XLIFF, HTML and XML source files), to edit press F2 first.
  

• 
  Creates an arbitrary paired tag in target (supported for XLIFF, HTML and XML source files), to edit press F2 first.
  

• 
  Expands tags and displays tag content (supported for XLIFF, HTML and XML source files)
  

• 
  Remove all tags from the target
  

• 
  Toggles upper case to lower case and vice versa
  

• 
  Inserts a non-breaking space
  

• 
  Inserts a non-breaking Hypen
  

• 
  Inserts a line break
  

• 
  Undo last action
  

• 
  Redo last action
  

• 
  Splits a segment in two, the cursor has to be in the source segment to split
  

• 
  Joins the selected segment with the segment below
  

• 
  Locks or unlocks the selected segment
  

• 
  Marks a repetition as a repetition exception
  

• 
  Selects all segments
  

• 
  Moves the cursor up to the next result in the CAT pane
  

• 
  Moves the cursor down to the next result in the CAT pane
  

• 
  Inserts the selected TM or TB match in the appropriate segment
  

• 
  E.g. Ctrl+1 to insert match no. 1 in the appropriate segment
  

• 
  Moves the cursor to the first segment
  

• 
  Moves the cursor to the last segment
  

• 
  Moves cursor between source and target
  

• 
  Press to edit the source text (e.g. where a typing error needs to be corrected)
  

• 
  Press to edit comment
  

Tools

• 
  Finds a string
  

• 
  Finds and replaces a string
  

• 
  Finds next
  

• 
  Finds previous
  

• 
  Filters segments with selected text
  

• 
  Adds the selected text to a term base (hit Enter to save the new terms)
  

• 
  Searches the project translation memories and term bases for the selected word or phrase using wildcard search
  

• 
  Searches the project translation memories and term bases for the selected word or phrase using exact search (in quotes)
  

• 
  Launches spellchecker
  

• 
  show/hide Context window at the bottom of Editor.
  

• 
  Jumps to segment with specified number
  

• 
  Opens Preferences window
  

Format

• 
  Ctrl+B
  

• 
  Ctrl+I
  

• 
  Ctrl+U
  

• 
  Ctrl+-
  

• 
  Ctrl+Shift+-
  

• 
  Select quotation settings
  

• 
  Toggle to show/hide spaces
  

Document

• 
  Opens the original (source) file
  

• 
  Opens the translated (target) file
  

• 
  Uploads all translated (confirmed and unconfirmed) segments to server; only confirmed segments get saved to translation memory
  

• 
  Converts an MXLIFF file to a bilingual DOCX file
  

• 
  Converts a DOCX file to a bilingual MXLIFF file
  

Segment Status

A segment can have these statuses:

• 
  Not confirmed
  
• 
  Confirmed
  
• 
  Confirmed in the preceding workflow step (and not confirmed in the current workflow step)
  
• 
  Not confirmed in the preceding workflow step (and not confirmed in the current workflow step)
  

Repetitions

When a segment gets repeated in a document, it is called a repetition. A repetition can be easily identified in Memsource Editor, as blue arrows are displayed next to the repeated segment.

Once a user confirms a repeated segment, all the repeated instances of that segment below it will get updated with the confirmed translation. Please note that repetitions are only propagated downwards.

Repetition Exception

Comments

Comments can be added by clicking on the comment icon next to a segment. Comments have two statuses:

• 
  Resolved
  
• 
  Unresolved
  

Spellchecker

Internal Spellchecker

Memsource Editor has an integrated spellchecker that supports 141 languages. Starting with Memsource Editor version 3.97, the spellchecker has been completely redesigned, supports additional features (e.g. inline spell-checking, user dictionary, integration with QA) and is powered by Memsource Cloud.

Therefore, connection to Memsource Cloud is necessary for the spellchecker to function.

Launching Spellchecker

Inline Spellchecking

Alternative Spellings

Add to Dictionary

Ignore

MS Word Spellchecker

IMPORTANT: Do not forget to save the changes in the DOCX file before importing it back to the Editor. Even better, close the DOCX file first and then import it into the Editor.

CAT Pane

The CAT pane displays matches from translation memory, term base, and machine translation for each segment:

• 
  101% is an in-context translation memory match. It is even more than a 100% match, since the preceding and following segments (the context) also match
  
• 
  100% is an exact translation memory match
  
• 
  78% is a fuzzy translation memory match (anything below 100%)
  
• 
  MT stands for machine translation
  
• 
  TB is a suggested term from a term base. When it is red, it is a rejected term, not to be used
  
• 
  S is a sub segment match. These are a little bit like terms, except that they are automatically generated from the translation memory
  

Displaying Differences for Fuzzy Matches

Displaying Additional Information for Terms

• 
  Note
  
• 
  Usage Example
  
• 
  Edit links (if the user is authorized to edit the term)
  

Search pane

The search pane displays search results from:

• 
  Translation memory
  
• 
  Term base
  

Click on the result of your choice and the text will also be visible at the bottom of the search pane from where you can copy&paste.

Quality Assurance Pane

Quality assurance can be launched directly from the Quality Assurance pane and in this way the translation can be checked for the following:

• 
  Empty translation
  
• 
  Trailing punctuation
  
• 
  Inconsistent translations
  
• 
  Missing numbers
  
• 
  Repeated words
  
• 
  Multiple spaces
  
• 
  Trailing spaces
  
• 
  Tags & formatting
  
• 
  Inconsistent tag content
  
• 
  Empty tag content
  
• 
  Tags - joined segments
  
• 
  No text between tags
  
• 
  XLIFF tags
  
• 
  Terminology
  
• 
  Spelling
  
• 
  Unconfirmed segments
  
• 
  Unresolved comments
  
• 
  Maximum segment length in characters
  
• 
  Not allowed characters
  

Changes Pane

The Track Changes filter can be used to filter for just segments that have changes.

Text Filter

Enter text in the text filter fields to filter segments that include that text. Related options:

• 
  Quotes can be used to filter segments with the exact phrase
  
• 
  Case sensitivity can be toggled by selecting the Aa checkbox
  
• 
  The Clear button can be used to deactivate the filter
  

Segment Filter and Sorting

The segment filter gets expanded by clicking on the black triangle at the top left of Memsource Editor. By selecting any of the filter options, the appropriate segments get filtered. Multiple filter options can be combined, including with the text filter.

Segment Status

• 
  Empty
  
• 
  1st Repetition
  
• 
  Rep. Exception
  
• 
  Confirmed
  
• 
  Not Confirmed
  
• 
  Locked
  
• 
  Not Locked
  
• 
  Resolved Comments
  
• 
  Not Resolved (Comments)
  

Pre-translated From

• 
  101%
  
• 
  100%
  
• 
  Fuzzy
  
• 
  MT
  
• 
  Non-translatables
  

Created By / Modified By / Show Changes

• 
  Segments Created By
  
• 
  Segments Last Modified By
  
• 
  Comments Created By
  
• 
  Comments Last Modified By
  
• 
  Track changes
  

Segment Sorting

• 
  No Sort
  
• 
  Source A to Z (to sort segments by source from A to Z)
  
• 
  Source Z to A (to sort segments by source from Z to A)
  
• 
  Shortest First
  
• 
  Longest First
  
• 
  Least Repetitions
  
• 
  Most Repetitions
  

Status Bar

The status bar at the bottom of Memsource Editor provides metadata related to word count, user modifications, source file name.

Word Count

• 
  Total segments/confirmed segments
  
• 
  Total source words/confirmed source words
  
• 
  Total source characters/confirmed source characters | character count source/target in the selected segment
  

User Metadata

• 
  Segment created by/last modified by
  
• 
  Segment creation and last modification date/time
  
• 
  The user information is only displayed if project settings allow this
  

Preferences

Go to Tools -> Preferences and select the CAT tab to set preferences:

• 
  Set the Minimum match rate for translation memory matches to get displayed and used for pre-translation
  
• 
  Select the desired behavior after confirming a segment (e.g. if Next unconfirmed segment is selected, the cursor will automatically jump to the next unconfirmed segment after confirming a segment)
  
• 
  Set the Pre-translate options, which control the behavior of pre-translating the next segment that the user jumps to after confirming a previous segment
  
• 
  Select Insert machine translation to have segments pre-translated with machine translation when a translation memory match above the minimum specified threshold is not available. Please note that this option will only work if machine translation has been activated for the project by a project manager
  

• 
  Enter your login in the Login tab to be able to connect to the translation memory, term base, and other centralized resources.
  

• 
  Select the font size of the translation table and the panes
  

• 
  Set up your Proxy server manually if needed (not needed for most of the users)
  

Error messages

Memsource Editor Upgrades

It can happen, however, that some users may be on old versions if they, for instance have not worked in Memsource Editor for a long time and therefore the Editor could not be upgraded. Because of this there is an additional check that will prompt a warning for the user to upgrade to the newest version manually if that version is very outdated.

Memsource Editor Installation

Introduction

If you do not have a Memsource Cloud username and password yet, get one by registering for a free trial.

Download

Installation and Setup

1. 
   Double-click the downloaded file to launch installation (Mac users, read this)
   
2. 
   After successful installation, open Memsource Editor and go to Tools -> Preferences and select the Login tab
   
3. 
   Enter your login information there (your username, password and your server - typically: cloud1.memsource.com)
   

Supported Operating Systems

Windows

• 
  Windows XP
  
• 
  Windows Vista
  
• 
  Windows 7
  
• 
  Windows 8
  

Macintosh

• 
  OS X 10.6
  
• 
  OS X 10.7
  
• 
  OS X 10.8
  
• 
  OS X 10.9
  

Linux

• 
  Linux Ubuntu 10.04
  
• 
  Linux Ubuntu 12.04
  

User Manual

Not Sure What To Do Next?

• 
  If you are a linguist user, consult the Getting Started Guide for Linguists
  
• 
  If you are a project manager user, consult the Getting Started Guide for Project Managers
  

Keyboard shortcuts

Wildcard search

An asterisk may be used to represent zero or more characters in a search expression. E.g. searching for contract* will find contract but also contracts and contractual.

A question mark may be used to represent a single character in a search expression. E.g. searching for ho?se will find house but also horse.

Show changes

Introduction

Changes Pane in Editor

1. 
   The top window shows the segment in all workflow steps.
   
2. 
   The central window displays the differences in the text between the selected step (highlighted) and the previous step (the very first step cannot be selected, since it cannot be compared to its previous step).
   
3. 
   The bottom window shows metadata for the selected segment in the selected workflow step.
   

Filtering Changes

Analysis

In these analyses you will be able to see how many segments and words were corrected and how many characters were added by the proofreader.

Machine Translation

Introduction

Memsource does not provide machine translation of its own but offers access to 3rd-party machine translation engines via an API. It offers connection to general machine translation engines (such as Google Translate and Microsoft Translator) as well as custom-trained machine translation engines (e.g. Systran, Microsoft Translator Hub, Tauyou...).

General Machine Translation Engines

Google Translate

Microsoft Translator

Custom Machine Translation Engines

Apertium

• 
  Name
  
• 
  API Key
  

Asia Online

• 
  Name
  
• 
  Username
  
• 
  Password
  
• 
  Account Number
  
• 
  Domain
  
• 
  URL
  
• 
  Default (url)
  

KantanMT

• 
  Name
  
• 
  Token
  
• 
  Profile
  

LetsMT

• 
  Name
  
• 
  Username
  
• 
  Password
  
• 
  System ID
  

Microsoft Translator Hub

• 
  Name
  
• 
  Client ID
  
• 
  Client Secret
  
• 
  Category
  
• 
  Rating
  

MoraviaMT

• 
  Name
  
• 
  URL
  
• 
  Username
  
• 
  Password
  
• 
  System ID
  

NICT

• 
  Name
  
• 
  Username
  
• 
  Password
  

PangeaMT

• 
  Name
  
• 
  Username
  
• 
  Password
  
• 
  Engine ID
  

PROMT

• 
  Name
  
• 
  Username
  
• 
  Password
  
• 
  URL
  
• 
  Profile
  

Safaba

• 
  Name
  
• 
  Host
  
• 
  Port
  
• 
  Username
  
• 
  Password
  

SDL BeGlobal

• 
  Name
  
• 
  API Key
  
• 
  Account ID
  
• 
  User ID
  
• 
  Touchpoint ID
  

Systran

• 
  Name
  
• 
  URL
  
• 
  Username
  
• 
  Password
  
• 
  Profile
  

Tauyou

• 
  Name
  
• 
  Username
  
• 
  Password
  

Other Custom Machine Translation Engines

Desktop Editor – Error messages

No connection

• 
  Check the server address (cloud1.memsource.com or the one you were provided by your Project Manager), be sure there are no typos or spaces, there is also difference between http:// and https:// - the later being the default settings.
  
• 
  Check the proxy settings in Editor - click on Login, in Preferences Window go to tab Network and uncheck Configure Proxy Manually
  
• 
  Check your Internet connection
  
• 
  Check the route from your computer to our server with this free Windows Application: Winmtr and contact your Internet Service Provider if they are re-routing your connection via too many servers and slowing it down.
  

You are not authorized to access this job

• 
  The job was removed from the server by the Project Manager. (Contact your PM.)
  
• 
  You are trying to access a job using an incorrect username (if you have more than one)
  

Invalid username or password

• 
  Check your username and password. Try to log in to your Linguist Portal with the same credentials. If you forgot your password, you can create a new one (Click on „Forgot your password?“ link)
  

TM, TB or MT are gray

• 
  They are not attached to the project in question – this could be on purpose. Contact your PM if in doubts.
  

Login is green but all other indicators are red

• 
  Your User account was deactivated by the Project Manager.
  

When uploading the translation: Error at 95%, Unable to upload translation – Access denied.

• 
  You didn't Accept the job - please go to Linguist Portal and Change the status.
  
• 
  The job is set to Completed - you are no longer allowed to access this job. Contact your PM.
  
• 
  Job was assign to another Linguist. Contact your PM.
  

Unknown Error

• 
  You've lost the connection to the server. Check your Internet connection.
  

Server not responding

• 
  check your login indicators or try to upload file to server (Via Document -> Upload to server) and check the error message in right bottom corner.