University of Maine-Presque Isle Coaches’ Handbook 2016-2017 athletic department contact list 8/24/16



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University of Maine-Presque Isle



Coaches’ Handbook

2016-2017 ATHLETIC DEPARTMENT CONTACT LIST 8/24/16

2016-2017 ATHLETIC DEPARTMENT CONTACT LIST 8/29/16

Name

Email Address

Work Phone

Home Phone

Cell Phone

Mike Holmes

Athletic Director

Head Men’s Basketball Coach

michael.s.holmes@maine.edu


207-768-9475

N/A

641-814-2010

Sara Shaw

Asst Athletic Director

Head Softball Coach

sara.shaw@maine.edu

207-768-9556

N/A

207-554-7787

Sandy McDougal

Administrative Specialist

sandra.mcdougal@maine.edu


207-768-9506

N/A

207-735-6305

Joey Bard

Head Nordic Ski Coach

Joey.bard@maine.edu

207-768-9689




207-551-5443

Alan Gordan

NCAA Compliance

Head Men’s Soccer Coach

alan.gordon@maine.edu


207-768-9473

207-764-0109

207-227-4219

Jonathan Humphrey

Head Men’s Golf Coach

jonathan.humphrey@maine.edu


207-768-9420

N/A

207-762-1740

Jonathon Bowman

Head Women’s Volleyball Coach

Jonathon.bowman@maine.edu


207-768-9477

N/A

585-690-4353

Mike Pankow

Sports Information Director

Head Baseball Coach

michael.pankow@maine.edu


207-768-9792

N/A

920-588-7892

Traci Halvorson

Head Women’s Basketball Coach

Traci.halvorson@maine.edu


207-768-9537







Trevor Parent

Head Women’s Soccer Coach

trevor.parent@maine.edu


207-768-9534

N/A

207-768-1812

Chris Smith

Assoc Director Weiden Hall

Head M/W Cross Country Coach

christopher.smith@maine.edu


207-768-9472

207-764-4816

207-227-6308
















Patrick Baker

Head Athletic Trainer

patrick.baker@maine.edu


207-768-9470

N/A

207-768-1084

Lucas Bartlett

Athletic Trainer

lucas.bartlett@maine.edu


207-768-9474

N/A

207-991-2985
















Barbara Blackstone

Senior Women’s Administrator



barbara.blackstone@maine.edu


207-768-9415

207-488-6915

207-798-0453

Christine Standefer

Eligibility

christine.standefer@maine.edu


207-768-9457

N/A

207-551-8423

Aaron Marston

Faculty Athletic Representative

Aaron.p.marston@maine.edu


207-768-9405

N/A

N/A

Athletic Department Philosophy

The mission and philosophy of the University of Maine at Presque Isle Athletic Program is to develop the student athlete for success in the classroom as well as at all levels of athletic participation.

The welfare of each student and his or her academic success is the most important objective of the athletic department. The intention is to guide, educate and graduate all student athletes. The university offers a campus-wide support system with tutoring, counseling and advising services. The staff of the athletic department supports the student athletes as they strive to demonstrate high principles of scholarship, service learning, sportsmanship, teamwork and citizenship.

Athletic competition brings with it high expectations of performance and teamwork. Student athletes develop through discipline, hard work and perseverance. In order to build character, sportsmanship and leadership, it is important that the staff and the students adhere to all NCAA rules and institutional regulations. The athletic staff is expected to model ethical and moral behavior and encourage in the student athletes habits of lifelong wellness.

The student athletes will have first-rate athletic training available, as well as proper conditioning philosophes. The department has a commitment to fair and equitable treatment of men and women by providing equal opportunities for participation in a variety of athletic competitions.

In complying with the letter and spirit of applicable laws and in pursuing its own goals of diversity, the University of Maine System shall not discriminate on the grounds of race, color, religion, sex, sexual orientation, including transgender status and gender expression, national origin, citizenship status, age, disability, genetic information or veterans status in employment, education, and all other areas of the University System. The university provides reasonable accommodations to qualified individuals with disabilities upon request. Questions and complaints about discrimination in any area of the university should be directed to Doug Hise, Director of Affirmative Action and Equal Employment Opportunity, Preble Hall, 181 Main Street, Presque Isle ME 04769-2888, phone 207.768.9551, TTY available upon request.



Eligibility of Athletes

Ensuring athlete eligibility is the responsibility of everyone in the department. Certification of initial eligibility at the beginning of each semester is coordinated through the compliance coordinator, in conjunction with the registrar’s office. It is up to the coach to keep track of their student athlete’s academic progress during the season. Students cannot make changes to their classes during a semester without informing or consulting with their coach.

With good communication, coaches will know who will be eligible to play in a timely manner. As soon as a head coach has a roster for the upcoming season, he or she should provide a list to the compliance coordinator, eligibility representative, and the administrative assistant for the department. The coach will need to provide either the student’s birthday or their student ID number along with a name. For all students that are joining a team for the first time, coaches must also make note whether or not a student is a first-year, transfer student, or is an upperclassmen. Coaches must promptly inform the compliance coordinator and the administrative assistant for the department of any additions or subtractions to their roster.

Transfer students should be identified as soon as possible to give the compliance coordinator and the registrar ample time to request the proper paperwork from the student athlete’s previous institution. Giving the compliance coordinator as much information as possible will help ensure accuracy during the eligibility certification process.



Prior to practice- The athlete must be cleared by athletic training staff and doctor, and enrolled in 12 credits.

Prior to competition- The athlete must be certified by the registrar and compliance coordinator, have NCAA paperwork completed, and roster signed by coach and athletic director.

The NCAA link for athlete eligibility is:



https://www.ncaapublications.com/p-4390-2015-2016-ncaa-division-iii-manual-august-version-available-august-2015.aspx

Athletes at the University of Maine-Presque Isle must maintain adequate academic progress throughout their time at the university to remain eligible for athletics. Adequate progress is determined by the table below:

Four Year Programs

GPA hours _ Minimum CGPA

0-15 1.500

15.5-30 1.600

30.5-45 1.700

45.5-60 1.800

60.5-75 1.900



Over 75 2.000
In addition to the cumulative GPA, student-athletes must pass 24 credit hours in the past academic year to be considered for eligibility.
Procedures for Travel
The administrative assistant in the athletic office is the primary contact for team and personal travel. Once the game schedule is approved, coaches will meet with the administrative assistant to discuss desired departure times and lodging if necessary. The administrative assistant will arrange vehicles, driver, meal money, and hotels if applicable.
Typically on the Monday of a team’s trip, the administrative assistant will give you a meal advance check. The head coach will cash this check and distribute the money to athletes for meals while on the road. Each athlete will sign a form acknowledging the receipt of the funds. The head coach will return the signed form to the administrative assistant upon return from the trip.
Save your receipts on the road. The administrative assistant will include money for incidentals, or the coach may elect to use their travel expense card for incidentals that arise while traveling. All receipts for such expenses should be turned into the athletic office upon return from the trip along with the signed meal money sheet. Coaches are responsible for reconciling their receipts and meal money expense sheet with the travel advance. Any discrepancies are the responsibility of the coach.
If a student athlete plans to travel home with parents or guardians after an away game, the student athlete must complete a green sheet prior to travel and it must be approved by the head coach and athletic director.
If you plan to use a school vehicle for clinics, recruiting, or scouting, fill out a transportation request in the athletic office prior to travel. When you pick up keys on the day of travel, a gas card with instructions will be included. You may use a personal vehicle for recruiting or scouting; however, reimbursement for mileage will burn up your budget more quickly than the cost of a school vehicle and gas card, so the latter is recommended.
Budgets
Near the beginning of the academic year, the athletic director will present your budget for the upcoming year. It is important at this time that the head coach communicate any unforeseen and necessary expenses that will occur during the upcoming fiscal year.
The head coach is responsible for remaining within his or her budget. Coaches should remember to factor in officials and travel expenses when determining how much room will be left in budgets after games are factored. There is an easy-to-use Excel spreadsheet that will allow you to input your travel locations/dates and determine how much you should expect to allocate for away games. The administrative assistant will have the going rate for game officials, which you can factor in to your home contest predictions. The athletic director or assistant athletic director will sign off on purchase orders.
Should a program fail to remain within budget for the year, fundraising dollars will be used to compensate for the discrepancy. The athletic director may—at the head coach’s request or due to mismanagement of budgets, assume responsibility for all purchases for a given program.
Ethical Recruiting
Before recruiting any athlete, head coaches should familiarize themselves with NCAA/USCAA manuals for guidelines regarding recruiting. This link will take you to a downloadable NCAA Division III manual that includes recruiting rules. https://www.ncaapublications.com/p-4390-2015-2016-ncaa-division-iii-manual-august-version-available-august-2015.aspx
Each fall, all coaches will take and pass the NCAA compliance exam with 80% accuracy. It is highly recommended that the exam is taken and passed by October 15 of each year.
The compliance coordinator can answer many questions you may have about rules. Be careful about making promises to athletes upon which you may not be able to adhere. Recruitment is only the first step in the process—we also want to be able to retain athletes once they are on campus and part of our programs. Broken promises are not a positive retention tool.
Highlight the benefits of your program and the offerings at Maine-Presque Isle rather than bad-mouthing other institutions or programs. Recruiting is about the relationship you develop with student-athletes. Honesty, personal attention, and hard work go a long way to making Maine-Presque Isle resonate strongly on a recruit’s radar.
If a head coach ever has a question regarding a rules interpretation, inform the athletic compliance officer in writing, stating your situation, question, and actions taken prior to the request.
Fundraising
To provide the most positive athletic experience for the student athletes at Maine-Presque Isle, fundraising will likely be an integral part of budgeting for your program’s needs. We are a small college with financial challenges in our athletic department. Intelligent fundraising can create a team atmosphere in which our athletes never come to the realization that we are an institution that needs to watch its bottom line carefully.
Before beginning a fundraising project, pick up the fund-raising handbook from the administrative assistant in the athletic office. It includes forms to be approved before starting any fund-raising plan. Also, be aware of other programs. Some sports at UMPI have long-standing fundraisers that generate important revenue for their programs. Operating as a spoke in the athletic wheel rather than the hub is good general practice in a small athletic department. Investigate your ideas prior to implementation to conduct a solid fundraiser that will not damage any other program.
If your campaign involves giveaways of season passes for home contests as an inducement to provide donations, you will provide 10% of money collected back to the athletic department to compensate athletics for gate revenue lost.
Scheduling
Head coaches are responsible for generating a representative schedule for his or her sport. Scheduling as an independent is a significant challenge; however, there are some basic “goals” each program should attempt to accomplish when scheduling. The game target refers to the total games each program should attempt to schedule. If the number does not meet the maximum allowed by the NCAA, a program may exceed the game target with additional home games. The away game max should be the goal for total games involving travel. Additional travel games will require athletic director approval. The four-year minimum is the essential target for NCAA compliance. Programs must meet their four-year school opponent target. When a head coach completes a schedule, it should be submitted to the administrative assistant, compliance director, and athletic director. The head coach should verify with the compliance director and athletic director that the planned beginning and ending scheduled practice dates fall in compliance with NCAA regulations.
Sport Game Target Away Game Max Four-year Minimum
Men’s Soccer 15 10 13

Women’s Soccer 15 10 13

Men’s Golf 10 9 6

Volleyball 20 15 17

Cross Country 7 7 5

Men’s Basketball 25 17 18

Women’s Basketball 25 17 18

Skiing 10 10 5

Baseball 34 28 25

Softball 34 28 24


Coaching Evaluations
Each head coach will have a formal evaluation with the athletic director or assistant athletic director before the conclusion of the academic year. Evaluations will focus upon several areas, including:

*Recruitment and retention of athletes

*Budget management

*Knowledge and instruction of sport

*Rapport with athletes

*Contributions to the athletic program and Maine-Presque Isle community

*Compliance with NCAA/USCAA/UMPI rules and regulations

*Administrative duties


Sports Information Department
The Sports Information Director coordinates all media contact between, coaches, student-athletes and members of the UMPI Athletic Department with those seeking information whenever possible.

The Sports Information Department is directly responsible for statistics keeping and providing game and season statistics and full game reports.  The Sports Information Director is also responsible for publicizing game or match scores and results, student-athlete and coaching accolades and human interest stories to promote the University and its staff and student-athletes.

The Sports Information Director will also work hand and hand with essential communications and public relations experts within the University of Maine System to provide background of specific events or athletic accomplishments that shed a positive light on our institution and athletics teams it sponsors.

Whenever possible, a member of the sports information staff will “live stat” any particular home event.  These stats generate a game report or box score which is digitally sent to the NCAA statistic keeping service via our website provider, Presto Sports.  Game reports are also sent to visiting sports information offices via both email and the Presto Sports Network.

For games or matches in which Maine-Presque Isle is the visiting team, a member of the Maine-Presque Isle Sports Information Department contacts and provides the home institution full rosters of participants for Maine-Presque Isle teams several days in advance of the date of competition.  It is understood that the home team will provide the visiting institution with a full and complete game report of the action via both email and a statistics/website provider network.
Athletic Training Services
Athletic trainers provide:

Injury/illness prevention, practice and home game coverage, acute injury management, immediate and emergency care, clinical evaluations, injury treatment and rehabilitation, and physician referrals.


Design and implementation of conditioning programs (flexibility, strength, cardiovascular fitness) to reduce the risk of injury and illness will be provided upon the request of the head coach.
Athletic Training Room Hours:

Weekdays- 1pm to the end of the last practice or game.

Weekends- 1hour prior to practices, 2 hours prior to games.
It is preferred the athletes schedule appointments for all injury assessment and or treatment. Appointments can be scheduled by phone, email, text, or in person.
Patrick Baker, ATC- Head Athletic Trainer

Wieden Hall Athletic Training Room

Office- 207-767-9470

Cell- 207-768-1084

Email- patrick.baker@maine.edu
Lucas Bartlett, ATC- Assistant Athletic Trainer

Wieden Hall Athletic Training Room

Office- 207-768-9474

Cell- 207-991-2985

Email- lucas.bartlett@maine.edu
Stephen R Thompson, MD, MEd, FRCSC- Team Physician

Sports Medicine and Arthroscopic Surgery

Eastern Maine Medical Center

925 Union Street, Suite 3

Bangor, Maine 04401
Pre-Participation Physical
All athletes must complete a physical exam every year by their primary care provider (PCP), clearing them for sport participation. This must be done prior to being on campus for the fall semester. It is preferred that students use the UMPI Athletics Pre-Participation Physical Evaluation forms, however a copy of the forms from their respective PCP’s office with an indication the student is cleared for sport participation will be accepted.
These documents must be presented to the athletic training staff for final clearance. It is the responsibility of the student to pay all charges or have appropriate insurance coverage for physicals done by their primary care physician.
All student athletes must bring a health insurance card or proof of health insurance during their team's scheduled UMPI pre-participation screening.
All students are required to register with SportsWareOnline injury tracking software.

Go to:www.swol123.net

Click: join sportsware

Enter school id: umpi

Enter your first and last name, and @maine.edu email address

Wait for athletic trainer to grant access.

Create Password

Login to your SportsWare accountwww.swol123.net

Go to Enter your username (which is your @maine.edu email address)

Enter your password
Once you are in, fill out all information...

Click My Info

General

address

emergency contact

insurance

medical (ie:allergies and medications)
Click Med History

Fill out, if you answer yes, please elaborate in the space provided.
Under NOTICES and HANDBOOKS click open to read all information documents
Click Forms

Click Open for each form and sign all forms

Click Sign and submit each one.
Musculoskeletal Injury & Concussion Treatment and Return to Play Policy
Responsibilities of the injured student athlete:


  • Student athletes must report immediately (or as soon as possible) all injuries or general medical conditions to athletic training staff, including but not limited to, concussions, colds, skin conditions, influenza, and gastro-intestinal issues.

  • Injured or sick student athletes must report to the athletic training room daily to check in with athletic training (AT) staff. AT staff can also be contacted by phone or email to report any changes.

  • Injured student athletes must show up for rehab/treatment appointments, and follow their athletic trainer’s or physician’s treatment plan. If treatments, evaluation or functional testing are not done prior to practice or competition, the athlete will not be cleared for practice or games. If the athlete has rehab/treatments or doctor appointments done elsewhere, he/she must bring a copy of the physician’s report back to the AT staff before return to practice/games will occur.

  • If an injured student athlete is sent to the emergency department (ED) during an away trip or home event, they must bring the ED physician’s report to the AT staff and be cleared by the team physician prior to returning to play.


Concussion Management Policy
Preseason Baseline testing- Athletes are administered a baseline evaluation. The evaluation includes, ImPACT test, Standardized Assessment of Concussion, and Balance Error Scoring System BESS.
Guidelines for Return to Play Post Concussion:

Because concussion does not result in a consistent injury pattern, all athletes should be evaluated on an individual basis and return to play will be determined based on the athlete’s personal recovery pattern.


Athletes with concussions will be withheld from all physical activity (including, but not limited to: practices, competitions, and training) and encouraged to limit cognitive activity as there symptoms allow. The athlete must continue to report any concussion related symptoms, neurocognitive deficits and postural control deficits to the athletic trainer on a daily basis.
1) Athletes diagnosed with a concussion will be monitored daily for the presence and recovery of concussion related symptoms. Athlete will begin neurocognitive testing.

2) Once an athlete reports no concussion related symptoms, he/she will complete a neurocognitive evaluation and postural control assessment.

3) Once the neurocognitive evaluation and postural control assessment are equivalent to or better than the baseline test (if available) or age and gender matched norms, a progressive return to play exercise protocol can begin.
The return to play protocol is as follows:

i. Light aerobic exercise: walking, swimming or stationary cycling, elliptical, while keeping intensity low

ii. Sport-specific exercise: agility, running drills; no activity that puts the athlete at risk for head impact

iii. Non-contact training drills: Progression to more complex training drills, e.g., passing drills, offensive/defensive drills



iv. Full contact practice: Following medical clearance, participate in normal training activities

v. Return to play: Normal game play
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