Useful links

Please take the time to read these and the relevant web pages.

Please pass these on to the relevant people in your team to help prevent delays in delivery of content or paperwok and also prevent what can be costly Tech review failures.
PROGRAMME / SERIES TITLE(S)

Any changes should be intimated to your Executive Producer and or the ALBA Schedule Manager without delay.

These will be issued to you by MG ALBA. The P4A paperwork which you will receive also contains the relevant numbers.

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  Programme ID number with appropriate suffix
  

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  Series Title (if applicable)
  
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  Programme Title
  
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  Episode number where appropriate - but please ONLY include this AFTER checking with Exec Prods - often it is NOT desired to have ep no on clock, to avoid areas of potential confusion in the event of changes to originally intended first tx order, or of stand-alone repeat, or repeats out of original tx order
  

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  Contact number for post production facility
  
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  Contact telephone number for production company
  
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  Pre/Post Watershed version (if applicable)
  

Please find attached here guidelines on downloading P4A forms and returning them back via e-mail, a guide to the completion of P4A documents themselves, and a Best Practice example of each form which you should use as a guide when completing your own.

These should be e-mailed to the Schedule Manager, and contain the text agreed and signed off with your Executive Producer, together with 2 production credit names in the appropriate box on the form. Also, if the material is not yet delivered, a note of when delivery is expected.

The completed PasC, together with the completed Music Reporting Form, should be submitted within 14 days of transmission, or earlier if available.

The PasC must have identifying descriptions of all contributors and material together with relevant contact or reference information and a brief note of what rights/licences/permissions, as appropriate, have been obtained, and details of any and all restrictions, exclusions/embargoes on use – as pre-approved by the BBC

PLEASE NOTE, the Data Protection Act requires that:
NO contributor personal/financial information, or content financial information should be noted on the PasC, other than reference numbers relating to those payments. Personal/financial details should be held on the confidential archived production file only and/or the Schedule of Residuals, as appropriate

Stills/Artwork
Include timecodes for each use in Notes field
Film and VT
For acquired sequences, not in other categories, you should select Purchased Sequence, whether paid for or free of charge, making notes as appropriate.

To avoid over-entry, material from the same source, i.e. same tape or programme, should be logged once as an item, then the various clips timecoded in the shotlist area; if you have only one clip you should complete all the item info, and put the timecode in the notes field.

We have a legal obligation to report the music used within 14 days of transmission, so that payments can be made where appropriate, and we are also under scrutiny by the Performing Rights Society (PRS) to ensure accurate reporting. Therefore It is imperative that the information fields in the 'items' section are correct –

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  All music and sound effects should be reported, including incidental and background, together with timecodes and durations.
  

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  Notes such as NFI (no further information) or N/A (not applicable) should only be used when either they're strictly correct, i.e. the source quotes that - or as an exception, when all other efforts have been made to source the info - and in that case you should make such note in the notes box of the item.
  
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  Track name and/or performer isn't sufficient - they need to know which recording it was in order to make any appropriate payments (there may be several recordings - compilations etc)
  
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  Even with track name, performer and CD title, MCPRS will probably still have to trace, and manually input composer and CD catalogue number in order to make any composer payments
  
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  Even with the ISRC number, the technology where this would be sufficient isn't up and running yet - it falls to MCPRS to dig around - and too much of that and they report back on poor quality of form submission
  
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  'Unknown' is definitely not acceptable! Unless it is actually unknown, i.e. incidental or background or some other exceptional situation
  
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  Music Codes in the Music Log should also be accurate, with the relevant associated fields in Music Items correctly completed - the F1 Help Key in the Music Code column gives you assistance and clearly indicates which fields in the associated Music Item should be completed for that code.
  

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  The reporting of Library music and downloaded music is no different to the reporting of any other music
  
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  Library music may still carry payments to be made by the PRS (Performing Rights Society), and if no detail is given they cannot make any payment that may be due , which in turn can affect a mucisican’s livelihood.
  
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  Sound Effects
  

See following page for assistance

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  Please also detail the clearances obtained for the music, either on the front page of the Music Reporting Form if same clearance applies to all pieces, or a note of individual clearance or embargo, if this has been sanctioned and agreed for inclusion by BBC Execs.
  

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  On the P4A forms, according to what information field you're in, you'll often find an automatic red helpline appear at the bottom of your screen (you may need to drag away any toolbar still in vision to see it!, or select the ‘restore’ icon box at top right hand of the screen). Similarly, when your cursor is in most information fields, you'll get help about required information by pressing the F1 key. This applies to the Music Reporting Form as well as the PasC.