Minutes – Motion to accept as presented the Minutes of 12th District Fall 2011 Council Meeting by Nicholas Thompson (Pi Rho) and 2nd. Motion carried unanimously.
Officer Reports –1st Vice DR presiding
Report of the District Representative –Brother Sedrick Spencer, District Representative
Attrition:
Centennial hotels asked Fraternity to play $400K, Grand Counselor negotiated $360,791.38
This was better than going to court, and possibly losing, then adding court costs, etc
Nov 2011 paid $25, 000 because we did not meet room nights again
Various reason – Bad contract negotiated; Lack of control, brothers getting rooms, but going outside room block; brothers blocking rooms and selling to other brothers
Grand Counselor has recommended Fraternity contract with only one host hotel, this way we control the rooms
Missing Items: Frank Boykin missing watch
Technical Default - the note has agreed to allow the property be refinanced with the fraternity guaranteeing the loan. The property was appraised for $3.9 (millions) and Friendship Foundation owes an estimated ($2.3 million)
Undergraduate Summit (2012) – total registered 373; Goal was 200. 12th District required to send 2, we had 3.
Continued MSP will be conducted at the Conclave – Grand Counselor wants to ensure we are able to show we are continuing MSP continuous training
New insurance policy being negotiated; Starts on April 1 (increase in coverage of ~$5 million for IHQ / chapters will still be covered at $1 million/ deductible at $10,000); no increase in chapter premium
Cannot go into detail on the various lawsuits, but we have to ensure we have good selection of members
All vendors will must be licensed at District and Chapter events
Alcohol at District and Chapter events – Brothers drinking at the event, then drove home, had car accident and now wants to sue Fraternity
Brother Spencer made unpopular statement that the UG Summit should be dry event. We have responsibility to be examples to our undergraduates; we build our leadership by showing them proper way to do things.
Special Event Checklist (SEC) must not be in the name of the Fraternity
Need to be approved early -30 days in advance. We shouldn’t have to ask for favors to have the SEC approved
ALL CONTRACTS between the chapter and any venue/entity MUST LIST the chapter as XYZ chapter, an unincorporated chapter of Omega Psi Phi, not just the Chapter name or Fraternity name.
Grand Basileus noted there were several chapters that owe funds and IHQ looking to connect
19 chapters have been placed on hold because they may owe money to IHQ ($13, 660) (see page following this report)
DR noted if it’s before 2010, we can probably have that wiped clean
If it’s 2010 and post current Grand Basileus – some issues in transitioning, may be able to do same
2011 – Need proof from chapter to clear.
Class
Type
Date
Num
Chapter Name
Balance
12
Invoice
11/1/2011
668FY12I
Zeta Tau - 000668
500
12
Invoice
11/1/2011
668FY12C
Zeta Tau - 000668
200
12
Invoice
11/1/2011
691FY12I
Zeta Rho - 000691
500
12
Invoice
11/1/2011
691FY12C
Zeta Rho - 000691
400
12
Invoice
11/1/2011
714FY12I
Zeta Nu - 000714
500
12
Invoice
11/1/2011
714FY12C
Zeta Nu - 000714
200
12
Invoice
11/1/2011
291FY12I
Zeta Mu - 000291
500
12
Invoice
11/1/2011
291FY12C
Zeta Mu - 000291
100
12
Invoice
11/1/2009
299FY10-C
Xi Mu - 000299
100
12
Invoice
11/1/2011
299FY12I
Xi Mu - 000299
500
12
Invoice
11/1/2011
299FY12C
Xi Mu - 000299
100
12
Invoice
11/1/2010
802FY11C
Tau Alpha Alpha - 000802
100
12
Invoice
11/1/2010
802FY11I
Tau Alpha Alpha - 000802
500
12
Invoice
3/2/2011
195FY26-D
Sigma Iota Iota - 000873
30
12
Invoice
11/1/2008
587FY09-C
Sigma Iota - 000587
500
12
Invoice
11/1/2009
587FY10-C
Sigma Iota - 000587
1030
12
Invoice
11/1/2011
231FY12I
Sigma Eta - 000231
500
12
Invoice
11/1/2011
231FY12C
Sigma Eta - 000231
100
12
Invoice
11/1/2011
282FY12I
Phi Lambda - 000282
500
12
Invoice
11/1/2011
282FY12C
Phi Lambda - 000282
100
12
Invoice
11/1/2010
828FY11C
Phi Beta Beta - 000828
300
12
Invoice
11/1/2010
828FY11I
Phi Beta Beta - 000828
500
12
Invoice
11/1/2011
891FY12I
Mu Kappa Kappa - 000891
500
12
Invoice
11/1/2011
891FY12C
Mu Kappa Kappa - 000891
100
12
Invoice
11/1/2011
603FY12C
Lambda Omicron - 000603
500
12
Invoice
7/14/2011
195FY108-D
Kappa Xi - 000766
100
12
Invoice
11/1/2008
294FY09-C
Iota Mu - 000294
1800
12
Invoice
11/1/2009
294FY10-C
Iota Mu - 000294
100
12
Invoice
11/1/2011
864FY12I
Iota Iota Iota - 000864
500
12
Invoice
11/1/2011
864FY12C
Iota Iota Iota - 000864
200
12
Invoice
11/1/2010
736FY11C
Delta Pi - 000736
500
12
Invoice
11/1/2010
736FY11I
Delta Pi - 000736
300
12
Invoice
11/1/2011
787FY12I
Delta Alpha Alpha - 000787
500
12
Invoice
11/1/2011
787FY12C
Delta Alpha Alpha - 000787
200
12
Invoice
11/1/2011
805FY12I
Chi Alpha Alpha - 000805
500
12
Invoice
11/1/2011
805FY12C
Chi Alpha Alpha - 000805
100
Chapters have been asked to submit delegates for the Conclave by late May/early June; IHQ planning to provide CD of reports before we arrive in Minneapolis
Honorary Membership – the Fraternity is moving forward with a list of men to become honorary members at the 2012 Conclave
Committee is Former Grand Basileis and 4 DR’s - Kenny Rodgers 2nd, Anthony Knight 3rd; Victor Bruinton 6th; and Sedrick Spencer 12th; Committee will meet May 9 in Atlanta.
List is about 50 names at this time; Only one from 12th District submitted by Brother Jewett Walker
Process: IHQ looks at the submission packet, if good then send nominee a packet to complete.
Grand Officer candidates 2012
Brother Kelly Shannon is running for Grand KF; There may be another candidate out of the 12th
No Candidates forum at 12th District
Brother Aundrey Page is planning to run for 2nd Vice Grand Basileus
Lot of elbow rubbing in Atlanta (UG Summit) to try and leverage our votes to get these candidates elected.
2014 and 2016 Conclave bids are being accepted. - The 12th District is bidding for both years
Former 12th DR Council created. Brothers talk a lot, but then when asked for input, the Former DR’s seem to be silent. However, this a good sounding board when looking at the International picture, Grand officers and meetings
The Grand wants to go out in his District, so Philly or Pittsburgh in running for 2014. We have acquiesced 2014, noting we want 2016, which seems to be working.
Looking at Las Vegas, but do not need Chapter involvement at this time.
Bids in from Cosmopolitan, Mandalay Bay, MGM, Bellagio, Mirage; Submitted RFP to Vegas Convention Bureau, they sent to all the hotels
Getting support from the other District Representatives since we are looking at Vegas; want a vote before Conclave as allies are rotating off the Supreme Council
Indian Wells – get your hotel now if you don’t have one. We have renegotiated for additional rooms.
#1 rated spa in North America; #14 Golf Course
They have opened the block up with no room locked in
Raffle is occurring
Ask each Area to hold one community service project
12th District UG summit supposed to be today but moved to the District Meeting; they promise 40-50 attendees at that time.
Motion to accept DR Report by Brother Sedrick Spencer (Epsilon Xi) and 2nd.
Unreadiness
John Arrington (Phi Omicron) – Chapters that owe, how are they cleared? Will work with IHQ to clear
Lawton Connelly (Phi Iota) – Continued MSP? It’s continuing education
James Walker (Sigma Iota) - Accounts received owed by chapter? It may be past dues, CEF, Insurance
John Johnson (Delta Pi) –
Financial support for candidates? Neither candidate has requested funds
2016 Bid –objective criteria and Supreme council criteria? RFP sent to the DR’s, and this submitted to convention bureaus; Previously chapters gave presentations to IHQ, IHQ asked for $250K; Note that Philly Leadership was negative cash flow, and Vegas, with NO upfront cash, was positive cash flow. Vegas will not provide that $250K, but we can use these facts to our advantage
William Grubbs Sr (Delta Pi) – District meeting registered list? Will ask DKRS to provide to brotherhood
Tommy Rosser (Chi Alpha Alpha) –MSP Certification? Ask Counselor to provide list to IHQ
Robert Brown (Phi Beta Beta) – Room rates? Wed/Thurs $109, Fri/Sat $129; Hotel sold out last year at $199, so they aren’t willing to keep renegotiated rate at $109 for Fri/Sat
Frank Boykin (Delta Pi) - Omega Day at the Capital?
We have done it 2 of past 3 years; Delta’s and AKA’s do it every year.
We tried to set up meetings for the brothers, but were not able to always meet with Representative, sometimes it was a staffer;
Asked Delta’s what they do. They make Sorors book their own meetings after putting out the information
We give brothers information, have them go on-line and find their rep and book meeting
We looked at various issues. In 2011, we streamlined and targeted only black male mentorship programs; Found Assembly Bill that was adding funds to program that dealt with mentoring at risk youth; We supported that measure
Have not looked at 2012 and when we to do it
We are the only Fraternity that does a Day at the Capitol; it’s been very positive. Kappa Xi did something similar in Carson City
Kelly Shannon (Phi Iota) - Honorary Membership, why do we have it? Hope committee will set criteria so we can measure whether this process was successful or not. What’s the purpose?
DR noted that the Grand Basileus brought up the topic in DC.
A couple DR’s asked about the criteria; Grand said according to Omega Constitution
Which constitution case there are so many
Constitution addresses it but it’s not extensive and very general. We all meet the 3 or 4 lines there
We need to establish specific criteria in the constitution so it doesn’t change when a new Grand comes into office
Again, what is successful process? Depends on what the goal is. If financial, then we have to look at number of men brought in
We haven’t done this since Lee Elder in 2004
DR noted he’s seen some names, and does not agree with bringing them in.
Hank Aaron is on list, (an eternal lamp) and perhaps we bring him in based on his accomplishments as a black man
It’s hard to put criteria on success, because what is success? One brother who works with the local chapter and their programs? Or 5 brothers doing their own programs but wear the letters when doing it?
There are some high profile names on the list
DR took issue to 12th DR Council, and they went back and forth on why to do it.
We need someone who will give back to the 12th District
Frank Boykin (Delta Pi) - Could there be posthumous honorary members? Don’t recall, but don’t think so
