12th District 2012 District Meeting Indian Wells, ca may 31-June 3, 2012 Hosted by Pi Rho Chapter District Reports Manual

1^st Vice District Representative

4238 Ridgemont Court, Oakland, CA 94619

Phone - Cell: 510-508-2677

E-mail: falex90@hotmail.com

1. 
   Assist the District Representative;
   
2. 
   Supervise the work and activities of all standing committees and provide the District Representative with a periodic report of the progress and work being performed by the several committees;
   
   1. 
      Community & Civic Affairs - Sub-committees: Achievement Week; Scholarship; Talent Hunt
      
   2. 
      History & Archives - Sub-committee: Afro-American Life, History and Memorabilia
      
   3. 
      Membership - Sub-committees: Life Membership; Reclamation; Retention; and U/G Advisor.
      
   4. 
      Rules - Sub-committees: Bylaws and Recommendations; Nominations, Time and Place.
      
   5. 
      Social Action - Sub-committees: Health Initiatives; NAACP Liaison; Political Action; Social
      
   6. 
      Ways & Means – Sub-committee: Budget
      
3. 
   Preside over the District Meeting and/or District Council in the absence of the District Representative or to preside over any meeting upon the request of the District Representative;
   
4. 
   Perform such other duties as prescribed by the Bylaws of the Fraternity, and the Bylaws of the Twelfth District;
   
5. 
   Make an annual report.
   

1. 
   April – working with committees to ensure completion of initiatives and reports before District Meeting
   
2. 
   March – Presided over the delivery of all 12^th District committee reports at Winter Council Meeting in Portland
   
3. 
   March - Celebrated Alpha Rho Chapter’s 50^th anniversary in Berkeley, CA.
   
4. 
   March – Representing Omega Psi Phi Fraternity Inc., served as a panelist for the Youth Development Workshop at the GCCU (Graduates of California Colleges and Universities) Expo in Los Angeles. The panel focused on improving youth mentoring and steps how organizations can collaborate more effectively together to address youth issues within our communities.
   
5. 
   March – Attended the Southwest Area meeting in Tucson, CA
   
6. 
   February – Attended the Northern California Area meeting in Vallejo, CA.
   
7. 
   January – Attended the Southern California Area meeting in Oceanside, CA.
   
8. 
   December – Participated with Omicron Nu Chapter (Monterey) in their Christmas food giveaway program with the Salvation Army. Served as a food distributor, as well as a Spanish interpreter for the large Latino population receiving aid.
   
9. 
   November - Attended 12^th District Northern California Founders’ Banquet. While there, conducted the installation newly elected chapter officers.
   
10. 
    October - Attended 12^th District Centennial Celebration in Los Angeles.
    
11. 
    October – Presided over the delivery of all 12^th District committee reports at Fall Council Meeting in Los Angeles.
    
12. 
    September – Supported the Neophytes at the University of California Berkeley with their “Bag Lunch Give Away Program for the Homeless” at People’s Park in Berkeley.
    
13. 
    July - Attended Centennial Conclave in Washington, DC (registered delegate of Alpha Rho). While at Centennial Conclave, was responsible for managing the co-sponsored 12^th District and 8^th District hospitality suite, ensured the hosting of the 12^th District’s Talent Hunt Winner.
    
14. 
    July – Attended Executive Council Strategy & Planning meeting in Indian Wells in which we discussed the direction of the District, created a plan to deliver on our commitments and toured the facilities for the 2012 District Meeting.
    
15. 
    June – Attended Omega Day at the Capital in Sacramento. Well planned and attended.
    
16. 
    June – Made contact with every District Basileis to access and capture their chapters’ Centennial support regarding quantifying their number of registered chapter delegates, buying an ad for souvenir book and/or buying a chapter brick. Good responses and support overall.
    
17. 
    May 2011 - Presided over Seattle District Meeting Committee Reports in which all committee reports were accounted.
    
18. 
    Participate on weekly District Meeting planning teleconferences where we review the agenda, budget, logistics, contracts and all other aspects of the upcoming meeting.
    
19. 
    Regular 12^th District Committee Teleconferences to monitor the progress on projects, initiatives and milestones.
    
20. 
    Serve as member of the International Fiscal Management Committee
    

1. 
   AALHA – Focusing on including GB L. Benjamin Livingston biography within history book. Initiated work orders for demographics and Omega information. Researching past Oracles for additional information.
   
2. 
   Retention – Small and large Retention Chapter of the Year have been determined. Winning chapters will be announced on June 2^nd at Founders’ Banquet at District Meeting.
   
3. 
   Talent Hunt – 13 chapters submitted contestants by the May 1^st deadline. The District Meeting competition will be held on June 2^nd from 4-6pm at the District Meeting.
   
4. 
   Scholarship – as has been the case for the last several years, we will again be awarding both undergraduate and graduate scholarships this year.
   
5. 
   Political Action – Voter registration video, Facebook page and twitter account developed to encourage participation by Brothers and our communities. An ad with particular information has been placed in the District Meeting souvenir book. Planning for Omega Day at the Capitol for August.
   
6. 
   Rules – Committee beginning to review Conclave recommendations on Constitution/Bylaws Amendments. Once we receive all of the rest of the recommendations, the Rules Chair will render an opinion and disseminate to the District prior to the Conclave.
   

None
FINAL REPORT AS 12^th District First Vice District Representative, including:

• 
  100% committee reporting for all District Council and District Meetings
  
• 
  Ushered in new committee restructuring
  
• 
  Filled in for the District Representative on several occasions including a Supreme Council Meeting, Founders Day celebrations and other Fraternity initiatives
  
• 
  Developed Retention survey in which the responses are being leveraged to keep our membership numbers high
  
• 
  Re-instated Small and Large Chapter of the Year Reclamation Award
  
• 
  Maintained 12th District suite and logistics at the Leadership Conference (2009), Conclave (2010) and Centennial Celebration (2011)
  
• 
  Helped fulfilled the District’s progressive agenda