12th District 2012 District Meeting Indian Wells, ca may 31-June 3, 2012 Hosted by Pi Rho Chapter District Reports Manual

District Officer Reports

30^th 12^th District Representative

7485 Rush River Drive Suite 710 Sacramento, CA 95831

Phone - Cell: 916-201-8317 Home: 916-376-0990

sedmo@sbcglobal.net

Per the Fraternity’s Constitution and By Laws, the District Representative is responsible for disbursement of funds, supervise the various Chapters in the Fraternity within his jurisdiction, approve candidates for initiation, supervise all initiations (in person or via proxy), require from each Chapter quarterly reports, call an annual meeting of all Chapters in the District, ensure each Chapter is visited by him or a designee and that the books and activities of the Chapter are examined and evaluated, and to suspend any Chapter located in his District or declare any initiation held in the District void by his own determination

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Brothers it has been an honor to serve as your District Representative for three consecutive terms. I have worked hard to fulfill my duties and assignments with enthusiasm, dedication, honesty, consistency, expediency and compassion.

1. 
   Reorganized Committee Chairs (Accomplished – reduced from 14 to 7)
   
2. 
   Managed hotel negotiations and set-weekly conference calls for chapters hosting the District Meetings (2010 – 2012)
   
3. 
   Requested Area Representatives to complete two area community service projects
   
4. 
   Re-established the District Representative Council in the 12^th District
   
5. 
   Developed a security team for District Meetings
   
6. 
   Re-tooled Ernest E. Just Youth and Community Service Inc. mentor program/12^th District Mentor Task Force
   
7. 
   Held quarterly conference calls with Executive Council, Area Representative and DR Council
   
8. 
   Designed Undergraduate Leadership Seminar
   
9. 
   Managed Northern Cal Undergrad SWAT Team and strategic planning meeting
   

1. 
   Negotiated debt owed to Alaska Hilton ($29,000 owed debt paid $10,500.57)
   
2. 
   Hosted 2009 Leadership Conference (1188 registered Brothers – Net Income was $20,622)
   
3. 
   Reactivated 7 chapters (Xi Mu (inactive 2011), Alpha Theta, Iota Iota Iota, Lambda, Tau Alpha Alpha, Alpha Mu and Epsilon Mu)
   
4. 
   2010 Launched accidental death insurance program (Accidental Death and Dismemberment Insurance)
   
5. 
   2010 Project 1911 launched
   
6. 
   12^th District Raffle sale launched (2009 – 2012)
   
7. 
   Established Chaplain monthly bible study calls
   
8. 
   Completed Omega Day at the Capitol (2009 and 2011)
   
9. 
   Financially Assisted brothers impacted by hurricanes in the 7^th District (2011)
   
10. 
    Established a 12^th District Facebook Page (inactive 2011)
    
11. 
    Negotiated IHQ payment to host AKA 2012 Boulé reception in SF – $2000
    
12. 
    Moved financial membership from 798 (2009) to 1001 (2011)
    
13. 
    Grossed estimated $80,000 for the 2011 Gala in Los Angeles (EEJ Inc)
    
14. 
    12^th District Awarded 2016 Conclave (potential cities Las Vegas, San Diego and San Francisco)
    

1. 
   Technical Default – Friendship Foundation is still in technical default, but the bank holding the note has agreed to allow the property to be refinanced with the fraternity guaranteeing the loan. The property was appraised for $3.9 (million) and Friendship Foundation owes an estimated ($2.3 million)
   
2. 
   Continued MSP training will be conducted at the Conclave
   
3. 
   New insurance policy starts on April 1 (increase in coverage of about $5 million for IHQ / chapters will still be covered at $1 million/ deductible at $10,000)
   
4. 
   All vendors must be licensed at District and Chapter events
   
5. 
   Make sure to monitor alcohol consumption at District and Chapter events
   
6. 
   Special Event Checklist must not be in the name of the Fraternity
   
   1. 
      ALL CONTRACTS between the chapter and any venue/entity MUST LIST the chapter as XYZ chapter, an unincorporated chapter of Omega Psi Phi, not just the chapter name or fraternity name.
      
7. 
   19 chapters were placed on financial hold because monies may have been owed to IHQ
   

8. 
   Chapters have been asked to submit delegates for the Conclave ASAP
   
9. 
   Honorary Membership – the Fraternity is moving forward with a list of men to become honorary members at the 2012 Conclave
   
10. 
    Grand Officer candidates 2012
    
11. 
    The 12^th District has 45+ brothers registered for 2012 Conclave
    

“My therapist told me the way to achieve true inner peace is to finish what I start. So far today, I have finished PT, had 2 cups of omega oil and two Popeye’s chicken legs. I feel better already.”