Automobile association of kenya


SECTION V - TECHNICAL SPECIFICATIONS



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SECTION V - TECHNICAL SPECIFICATIONS
5.1 General

5.1.1 These specifications describe the requirements for goods. Bidders are requested to submit with their offers the detailed specifications, drawings, catalogues, etc for the products they intend to supply


5.1.2 Bidders must indicate on the specifications sheets whether the equipment offered comply with each specified requirement.
5.1.3 All the dimensions and capacities of the equipment to be supplied shall not be less than those required in these specifications. Deviations from the basic requirements, if any shall be explained in detail in writing with the offer, with supporting data such as calculation sheets, etc. The procuring entity reserves the right to reject the products, if such deviations shall be found critical to the use and operation of the products.
5.1.4 The Bidders are requested to present information along with their offers as follows:
(i) Shortest possible delivery period of each product
(ii) Information on proper representative and/or workshop for back-up service/repair and maintenance including their names and addresses.
These are items available off shelf in the market. Bidders shall bid as per samples available.

Bidder’s Response (Yes/No) ………………………



Any Firm Not meeting the above Specifications will be considered Non-Responsive

The award shall be per lot with each of them being treated as a separate contract.



BIDDER’S MUST INDICATE THE MAKE/MODEL OF THE ITEMS THEY OFFER.
SECTION VII - SCHEDULE OF REQUIREMENTS

1. Delivery Programme

1.1 Commencement of delivery shall be IMMEDIATELY after an order but not more than thirty (30) days from the date of receipt by the Supplier.
1.2 This is a one year contract and deliveries shall be on need basis and upon issuance of an LPO.
The contract shall run for a period of 12 calendar months.

The Contract may be renewed for another 12 months subject to Supplier performance and discretion...


1.3 All deliveries shall be made to the main store at AAK House from where they shall be inspected and formally received.

CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM

You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or 2 (c) whichever applied to your type of business



You are advised that it is a serious offence to give false information on this form Part 1 – General:

Business Name ……………………………………………………………………………………………………..

Location of business premises. ……………………………………………………………………………………..

Plot No………………………………………………… Street/Road ………………………………………………..

Postal Address …………………………….. Tel No. …………………. Fax ………………. E mail …………….

Nature of Business,

Registration Certificate No. ………………………………………………………………………………………

Maximum value of business which you can handle at any one time – Kes. …………………………………………

Name of your bankers …………………………………………….. Branch ………………………………………


Part 2 (a) – Sole Proprietor

Your name in full …………………………………………………….. Age ………………………..

Nationality ………………………………… Country of origin …………………………………….

 Citizenship details …………………………………………………………………………………….




Part 2 (b) Partnership

Given details of partners as follows:

Name Nationality Citizenship Details Shares

1. ……………………………………………………………………………………………………….

2. ………………………………………………………………………………………………………

3. ……………………………………………………………………………………………………..

4. ……………………………………………………………………………………………………..


Part 2 (c ) – Registered Company

Private or Public ……………………………………………………………………………………………………….

State the nominal and issued capital of company-

Nominal Kes. ………………………………

Issued Kes. …………………………………

Given details of all directors as follows

Name Nationality Citizenship Details Shares

1………………………………………………………………………………………………………………………..

2. ……………………………………………………………………………………………………………………..

3. ………………………………………………………………………………………………………………………

4. ………………………………………………………………………………………………………………………

5 ……………………………………………………………………………………………………………………….



Date ………………………………………………………….. Signature of Candidate ………………………………..


SECTION VIII - STANDARD FORMS

NB:

a) Sample documents shall only be for use by the relevant parties (e.g. Banks) as guidelines to fulfill the requirements of the bid.
b) Bidders are therefore encouraged to pass the sample documents to the relevant parties and avoid filling them on their own.

CONTRACT FORM

THIS AGREEMENT made the day of 20 between ……………… [name of Procurement entity) of ……….. [Country of Procurement entity] (Hereinafter called “the Procuring entity) of the one part and …………………….. [Name of Bidder] of ………….. [city and country of Bidder] (Hereinafter called “the Bidder”) of the other part;

WHEREAS the Procuring entity invited Bids for certain goods ] and has accepted a Bid by the Bidder for the supply of those goods in the sum of …………………………… [Contract price in words and figures] (Hereinafter called “the Contract Price).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to:

2. The following documents shall be deemed to form and be read and construed as part of this Agreement:

(a) The Bid Form and the Price Schedule submitted by the Bidder

(b) The Schedule of Requirements

(c) the Technical Specifications

(d) The General Conditions of Contract

(e) The Special Conditions of contract; and

(f) The Procuring entity’s Notification of Award

3. In consideration of the payments to be made by the Procuring entity to the Bidder as hereinafter mentioned, the Bid hereby covenants with the Procuring entity to provide the goods and to remedy defects therein in conformity in all respects with the provisions of the Contract

4. The Procuring entity hereby covenants to pay the Bidder in consideration of the provisions of the goods and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written.

Signed, sealed, delivered by the (for the Procuring entity

Signed, sealed, delivered by the (for the Bidder in the presence of)
MANUFACTURER’S AUTHORIZATION FORM

To [name of the Procuring entity] ………………….

WHEREAS ………………………………………………………… [name of the manufacturer] who are established and reputable manufacturers of ………………….. [name and/or description of the goods] having factories at ………………………………… [address of factory] do hereby authorize ………………………… [name and address of Agent] to submit a Bid, and subsequently negotiate and sign the Contract with you against Bid No. ………………………. [reference of the Bid] for the above goods manufactured by us.

We hereby extend our full guarantee and warranty as per the General Conditions of Contract for the goods offered for supply by the above firm against this Invitation for Bids.

[Signature for and on behalf of manufacturer]

Note: This letter of authority should be on the letterhead of the Manufacturer and should be signed by a person competent.

PERFORMANCE SECURITY FORM

To ………………………………………….

[name of Procuring entity]

WHEREAS …………………………………… [name of Bidder] (Hereinafter called “the Bidder”) has undertaken, in pursuance of Contract No. [reference number of the contract] dated 20 to supply ……………………………………………… [description of goods] (hereinafter called “the Contract”).

AND WHEREAS it has been stipulated by you in the said Contract that the Bidder shall furnish you with a bank guarantee by a reputable bank for the sum specified therein as security for compliance with the Bidder’s performance obligations in accordance with the Contract.

AND WHEREAS we have agreed to give the Bidder a guarantee:



THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Bidder, up to a total of ………………………. [amount of the guarantee in words and figure] and we undertake to pay you, upon your first written demand declaring the Bidder to be in default under the Contract and without cavil or argument, any sum or sums within the limits of …………………….. [amount of guarantee] as aforesaid, without you needing to prove or to show grounds or reasons for your demand or the sum specified therein.

This guarantee is valid until the day of 20 Signed and seal of the Guarantors [name of bank or financial institution] [address] [date]


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